Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Monday, September 28, 2020 3:00 PM SPECIAL MEETING Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio, District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes September 28, 2020 I. Call to Order and Pledge of Allegiance The Special Meeting of the President and Board of Trustees of the Village of Lombard held on Monday, September 28, 2020 in the Board Room of the Lombard Village Hall was called to order at 3:00 p.m. by Village President Keith Giagnorio. II. Pledge of Allegiance Trustee Andrew Honig led the Pledge of Allegiance. III. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Appointed Officials Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Assistant Village Manager Nicole Aranas IV. Public Participation V. Agenda 200282 General Fund Revenue & Expense Overview and Department Budget Presentations Trustee Reid Foltyniewicz started off the meeting by thanking the Board, Finance & Administration Committee and staff for all their hard work. The Village Board and staff have a packet of material that was given to them prior to today's meeting. General Fund Revenue & Expense Overview and Department Budget Presentations. Trustee Reid Foltyniewicz presented the FY 2021 Budget General Fund Overview and FY 2021 proposed budget. Director of Finance Tim Sexton indicated Village has not received the Village of Lombard Page 1 Village Board of Trustees Minutes September 28, 2020 government money as yet, but fairly sure Village will be accepted. Village Manager Scott Niehaus - funds from the sale of 101 S. Main - Finance Committee suggests Village take $500,000 from the sale and save. Update on Open in Hopefully - December of this year. Director of Finance Tim Sexton - flat 2021 budget - 5% of the state that was eliminated. Unemployment stimulus will fall off for a decrease for this year. Village Manager Scott Niehaus - Budget $4.2 million - 1/9 of our budget. If fair tax does not pass - the general government will pass a 1% increase from 4.9% to 5.9%. We need to defend LGDF. None of that money will come to Village. Village would need to go on a defense. Trustee Reid Foltyniewicz - Eating Tax - Covid19 has caused a reduction in Places for Eating tax. Revenue assumptions - EMS will stay the same. Less calls because of Covid-19. Wages - Village received decrease because of position vacancies and newer employees. Emergency Dispatch - DuComm 31% had in reserves agreed to one quarter that would take care. Trustee Bill Ware - wages for 2021 doing some kind of freeze or talking to the unions. Have we considered that? Village Manager Scott Niehaus - We took approach by not hiring new employees. Our CARES money from County did come through. Revenue was better than anticipated and came in at 85%. Other towns are doing a wage adjustment. We have asked our employees to do a lot more to cover the vacancies. Hopefully keeping that again for next year. Keeping at 2%, but no merit increases. Other towns are going from 1.5 - 2.0%. Village going to put a vote on this in November. If we are out of line we will come back for a vote. Trustee Reid Foltyniewicz - legal services increase because of Westin and other stores in town. Thank you to the Village Board, staff and Finance & Administration Committee. Process a lot smoother and easier. Legislation and Executive Departments Assistant Village Manager Nicole Aranas - gave presentation . Elimination of the printed Pride newsletter. Final cost of 17,000. Have gotten to social media and website information so able to eliminate the printed version. Village Manager Scott Niehaus presented the Hotel Motel Tax Discussion: 12.5% Use of Economic Development Funds. Feels Hotel/ Motel will bounce back. Thinks first half of next year will still be low - not ready to come back. Would not slash those without running through committees and boards. Know residents will want that to come back. Village of Lombard Page 2 Village Board of Trustees Minutes September 28, 2020 Trustee Anthony Puccio - How long did it take to get to this point? Director of Finance Tim Sexton - many years. Trustee Reid Foltyniewicz - why 25% instead of 12.5%? Village Manager Scott Niehaus - lessons the pressures. Larger amount in the Hotel Motel Reserves. Trustee Dan Militello - so keeping more would be better? Village Manager Scott Niehaus: staff do not know what the world will be next summer and if people will be coming out. Board all agreed to the 25%. Trustee Anthony Puccio - the $500,000 from 101 S. Main going to Economic Development will be best Scott Niehaus - you will vote on this in November. Policies that will land in Trustee Honig’s committee. Heard from Westin - people are staying cause closer to downtown. Concludes Assistant Village Manager Nicole Aranas’s presentation. Finance Department Director of Finance Tim Sexton provided an overview of the Finance Department proposed budget. General Service - no questions Finance Budget Overview - Village has not been charging penalties, but would like to resume again in December or January. Staff will work with people if they call. No Questions from the Board Community Development Department Director of Community Development Bill Heniff provided an overview of the Community Development Department proposed budget. Trustee Anthony Puccio - the 15% in person permits were they residents or contractors? Community Development Director Bill Heniff - A little bit of both. Village Manager Scott Niehaus - both finance and community and doing this on line has made this possible with staff being able to work at home. Staff will be working on the seminary project and library , and permit fees could be all included. Buzz of activity fees will be going on. Fire Department Fire Chief Richard Sander provided an overview of the Fire Department proposed budget. Thanked Village Board and all the staff in the Department for helping get through a challenging year. Trustee Reid Foltyniewicz- What was the biggest item that contributed to this? Fire Chief Richard Sander - not really one item just all contributed. Village Manager Scott Niehaus - we have one vacancy to fill, and have three employees who are at their 30 -year anniversary mark. Village will Village of Lombard Page 3 Village Board of Trustees Minutes September 28, 2020 not know until employee submits retirement paperwork - benefit will be in January. Police Department Chief of Police Roy Newton provided an overview of the Police Department proposed budget. Thanked President Giagnorio and Village Board, Deputy Chiefs, staff and Richard Sander for this unique time. Thanked Police staff who had to work extended hours because of all the different situations that have happened because of the times. Trustee Bill Ware - any Retirements? Police Chief Roy Newton - Police Department reached retirements in the last two years of 8 people. Will still have officers who have 20 - 25 years but are not 50 years of age. We might have one retirement or possibly someone that might decide to retire . Village Manager Scott Niehaus - talk to Chiefs monthly relative to possible retirements. We have a lateral list and take someone from another municipality . Trustee Bill Ware - are you putting more money towards training? Chief of Police Roy Newton - Police Department has money in training but needed four recruits, and have those already in the budget. Police Department has completed the computer -based training. Want our staff to stay ahead. Police Department did make adjustments to have things that are necessary to get things done. Village Manager Scott Niehaus - IML from the veto session or next general assembly may put additional costs on the department. Will happen in 2021. Will be talking to Chief about implementing station cameras on fixed roads - Roosevelt Road, North Avenue or by Yorktown, for the geography of where we are located. Chief of Police Roy Newton - LPR - Glen Ellen, Villa Park, they do have fixed cameras that take photos of license plates and it shows vehicles that went through the Village on that street. This is certainly helpful in the main areas to have those station plate readers to capture information for the Police Department. Police Department does have license plate readers on two or three of out squad cars. Trustee Reid Foltyniewicz - if car is stolen how will that help us - it will help definitely capture the subjects and probably help catch them before another crime is committed. Trustee Anthony Puccio - the fixed cameras operate the same as car reader? Trustee Reid Foltyniewicz - yes they are the same. Village Manager Scott Niehaus - Chief Newton will be getting regular updates and notify you the best he can. Keeps it short and quick so you can have the information to answer short questions. Village of Lombard Page 4 Village Board of Trustees Minutes September 28, 2020 200283 Water & Sewer Operations & Maintenance Fund Overview and Public Works Department Presentation Water and Sewer Operation & Maintenance Fund Overview Director of Finance Tim Sexton provided an overview Trustee Bill Ware - an Increase to the public? Director of Finance Tim Sexton - Just a little over 2.5% Village Manager Scott Niehaus - Average user? Director of Finance Tim Sexton - $2.00 per month for the average user. Public Works Department Director of Public Works Carl Goldsmith thanked the Village Board for their support and thanked the men and woman of the Public Works Department for their hard work during this challenging year. He then proceeded to give an overview of the Public Works Department budget. General Fund Presentation No Questions. Water and Sewer Fund Presentation No Questions Police Fleet fund No Questions 200213 FY 2021-FY 2030 Capital Improvement Program Overview Capital Improvement Plan Director of Public Works Carl Goldsmith gave a presentation on the FY 2021 - FY 2030 Capital Improvement Plan. Village Manager Scott Niehaus - Nothing in the plan to cause any major traffic issues and no large projects like the Main Street resurfacing. No Board Questions Village Manager Scott Niehaus - keep in mind $4.7 million deficit. When auditors are done adding up how much the Village has spent and took in and then go to year end surplus from this year. Trustee Bill Ware - why wait? Village Manager Scott Niehaus - Because we do not want to transfer the wrong amount. In conversation, general budget Village is down 1.2%. We are spending half a million less. We are positively optimistic things will be better. President Keith Giagnorio - thank you Trustee Foltyniewicz, Tim, Jaimie and all department heads. Thank you everyone. VI. Adjournment Village of Lombard Page 5 Village Board of Trustees Minutes September 28, 2020 A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Andrew Honig, that the Special Meeting of the President and Board of Trustees of the Village of Lombard held on Monday, September 28, 2020 in the Board Room of the Lombard Village Hall be adjourned at 4:57 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 6