Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 5, 2020 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio, District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes November 5, 2020 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 5, 2020 in the Board Room of the Lombard Village Hall was called to order at 7:03 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware 1 - Dan Whittington Present and in the Board Room: Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustee Anthony Puccio Trustee Reid Foltyniewicz Trustee Bill Ware Via conference call in: Trustee Andrew Honig Trustee Dan Militello Absent: Trustee Dan Whittington Staff Present: Village Attorney Tom Bayer Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Via conference call in: Executive Coordinator Carol Bauer Village of Lombard Page 1 Village Board of Trustees Minutes November 5, 2020 Village President Keith Giagnorio noted the following: thanked the residents for coming out to vote; 21,000 Lombard residents came out to vote which is 71% voter turnout for Lombard; our country will be moving on; we are all Lombardians and neighbors; remember red and blue equal purple. III. Public Hearings 200347 FY 2021 Budget Public Hearing A Public Hearing for the purpose of taking written and oral comments from the public concerning the proposed Village of Lombard Annual Budget for the Fiscal Year beginning January 1, 2021 and ending December 31, 2021. Village Attorney Tom Bayer called the Public Hearing to order at 7:03 p.m. He reported the following: The Public Hearing is in regard to the proposed 2021 Budget, covering January 1, 2021 through December 31, 2021; the tentative Budget has been available for public inspection since October 12, 2020, at both the Lombard Village Hall and the Helen M. Plum Public Library; the notice of the Public Hearing was published in the Lombardian newspaper of October 22, 2020. Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, provided an overview of a Power Point presentation relative to the Village of Lombard proposed FY 2021 budget. He also noted that the Power Point presentation has been included on the Village's website. The staff and members of the Finance & Administration Committee begin the review of the proposed budget a year in advance and thus will begin the process for the FY 2022 budget. Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee, also provided the following information relative to the proposed Ten Year Capital Improvement Plan: As part of the annual budget process, the Village Board of Trustees adopt a 10-year Capital Improvements Plan for 2021-2030; The CIP seeks to prioritize projects based upon Village Board Policies and Public Works Department Policies; The CIP is reviewed by the Public Works and Environmental Concerns Committee; The 2021-2030 CIP is proposed at $133,425,400; The 2021CIP is proposed at $9,482,100 and contains more than 50 projects/programs; Some of the highlights in the 2021 CIP include the following projects: (1) Downtown Brick Paver Project which will address the condition of the brick paver sidewalks throughout downtown Lombard ($1,000,000 in TIF Funds); (2) South Lombard Sanitary Force Main/Relief Sewer Project which will rehabilitate the sanitary forcemain along 22nd Street between Village of Lombard Page 2 Village Board of Trustees Minutes November 5, 2020 Convention Way and Highland Avenue; the budget contains $950,000 for the project; this is the first phase of improvements to the sanitary sewer system in the corridor; additional work will take place in 2022; (3) Manhole Inspection and Rehabilitation - The FY 2021 CIP contains $118,000 to fund the Village’s comprehensive manhole inspection and rehabilitation program that over time will encompass all sewer manholes within the Village; (4) in 2021, the Village has budgeted $1,627,000 for work performed on asphalt roadway and $700,000 for work on concrete roadways; (5) Civic Center 1.5 MG Reservoir Rehabilitation Project - The Village will be rehabilitating its largest water storage facility in 2021 at a cost of $351,300; the work will be performed on the 50-year-old facility; (6) North Avenue Standpipe Building Rehabilitation - the Village has included $300,000 in the 2021 CIP for utility improvements at the standpipe; this is a multi-year project; (7) Hill Avenue Utility Extension - the Village of Lombard, in coordination with the Village of Glen Ellyn, will be extending water and sewer from Crescent Blvd to Hill Avenue; the extension of utilities will afford the Village the opportunity to decommission utilities that extend under I-355; the Village’s estimate of project costs is $450,000. The Village will continue to fund all maintenance activities on Village assets in 2021. Information on all projects in the CIP can be found on the Village’s website or by containing Public Works at 630-620-5740; Trustee Reid Foltyniewicz noted: the staff and members of the Finance & Administration Committee begin the budget process a year in advance; the proposed budget is listed on the agenda for first reading with the second reading scheduled for the November 19th Village Board meeting; Director of Finance Tim Sexton reviewed revenue and expenditures; Trustee Reid Foltyniewicz noted that there was a huge increase in the number of permits requested for home improvement projects, but that still did not compare to the revenue generated for commercial building permits. Village Manager Scott Niehaus offered the following: provided an overview of the General Fund; noted that everyone is tightening the belt including the Village; eleven positions remain open - 5 full-time and 6 part-time positions; Trustee Reid Foltyniewicz reviewed the top ten General Fund revenues as well as the top ten General Fund expenses; Village Manager Scott Niehaus noted: the General Fund pays for the day-to-day expenses for Village operations; the Hotel/Motel Fund is down more than 60%; Village may need to use reserves for any special events; Village is using flexibility and adaptability; Director of Finance Tim Sexton provided an overview of the Water & Sewer Operating Budget; Village of Lombard Page 3 Village Board of Trustees Minutes November 5, 2020 Trustee Reid Foltyniewicz noted: COVID-19 pandemic has put the Village, as well as the residents and businesses, through the test; the Village staff and Finance & Administration Committee members will continue to monitor and make sound decisions; thanked the staff and F&A members for their hard work and diligence; the Finance & Administration Committee members did recommend approval of the proposed budget; Village Manager Scott Niehaus noted the F&A Committee is comprised of seven Lombard residents who volunteer their time and have been faced with a lot of very difficult decisions over the years; Trustee Reid Foltyniewicz provided an overview of the tax levy; Director of Finance Tim Sexton indicated the recommendation was for the Village to adopt the statutorily permissible 2020 tax levy; Village Manager Scott Niehaus noted COVID has had an impact on residential property taxes; commercial properties that are vacant have an exemption; Trustee Reid Foltyniewicz noted the Village is non-home rule and that makes it difficult for the Village; After presentations by Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee, Director of Finance Tim Sexton and Village Manager Scott Niehaus, Village Attorney Tom Bayer opened the Public Hearing up to public comments (there were none, and the Village had received no comments prior to the public hearing), and then the Village Board comments (there were none). The Village President then called for a motion to adjourn the public hearing. A motion was made by Trustee Ware and seconded by Trustee Foltyniewicz to adjourn the Public Hearing at 7:27 p.m. Motion carried unanimously. IV. Public Participation V. Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Bill Ware, that the minutes of the Regular Meeting of October 15, 2020 be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 4 Village Board of Trustees Minutes November 5, 2020 VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Community Promotion & Tourism Committee, reported the committee met and received an overview of the proposed budget and will be reviewing the grant program. Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee met on October 27th, finalized the proposed budget and reviewed insurance costs for 2021. Insurance costs are expected to increase significantly due to national impact due to COVID and catastrophes. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Trustee Bill Ware reported that considering the recent outcome of the advisory referendum on the ballot and the recommendation relative to Village of Lombard Page 5 Village Board of Trustees Minutes November 5, 2020 video gaming, this matter will be scheduled for a Village Board agenda in December. Village Manager Scott Niehaus indicated the Village will be preparing communication relative to video gaming to continue with being open and transparent. Village Clerk Sharon Kuderna read the following announcements: The Village’s 6-week, free, fall leaf collection begins on Monday, November 9th and ends December 18th. During this time, residents can fill an unlimited number of paper bags with leaves, for free collection on their regularly scheduled waste management pick up day. This collection applies only to leaves; bundled brush requires stickers. All yard waste collection ends on December 18th and will begin again in the spring. November 11th is Veteran’s Day. On this day, we take time to commemorate the service, sacrifice, and contributions of our Nation’s Veterans. We are forever thankful to the heroes among us who have bravely served our country. To recognize our nation’s veterans, the Village will be hosting its annual Veteran’s Blood Drive on November 11th. This blood drive also pays tribute the memory of former Village President Bill Mueller. Residents can find more information about how to donate at www.villageoflombard.org/blooddrives. VIII Consent Agenda . Payroll/Accounts Payable A. 200351 Approval of Village Payroll For the period ending October 10, 2020 in the amount of $825,757.65. B. 200352 Approval of Accounts Payable For the period ending October 16, 2020 in the amount of $1,859,446.29. This Payroll/Accounts Payable was approved on the Consent Agenda C. 200355 Approval of Accounts Payable For the period ending October 23, 2020 in the amount of $3,671,793.64. This Payroll/Accounts Payable was approved on the Consent Agenda D. 200364 Approval of Village Payroll For the period ending October 24, 2020 in the amount of $841,418.50. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes November 5, 2020 E. 200365 Approval of Accounts Payable For the period ending October 30, 2020 in the amount of $1,130,361.31. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F. 190419 PC 19-22: International Village Signage, 1300-1366 S. Finley Road - Time Extension Requesting approval of an ordinance extending the time period to start construction of the proposed project for an additional twelve-month period until November 7, 2021. The petitioner requests a waiver of first reading. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7877 (Ordinance previously approved 7743) G. 200299 PC 20-23: 150 E. Roosevelt Rd., Smoothie King The Plan Commission transmits for your consideration its approval recommendation regarding the above-referenced petition. The petitioner requests an amendment to Ordinance 4088 to reinstate a conditional use for an existing drive-through at 150 E. Roosevelt Road on the subject property located within the Roosevelt Road Corridor B4A District. The petitioner requests a waiver of first reading. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7878 H. 200308 PC 20-24: 980 N. DuPage Avenue, Gregory Boxing DuPage Your Plan Commission transmits for your consideration its approval recommendation regarding the above-referenced petition. The petitioner requests a zoning conditional use pursuant to Section 155.420(C)(18) of the Lombard Village Code to allow for a learning center/athletic training center to operate on the subject property located within the Industrial District. The petitioner requests a waiver of first reading. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7879 I. 200309 PC 20-25: 1300 S. Main Street, Suites D and E, Lombard Veterinary Hospital The Plan Commission transmits for your consideration its approval recommendation regarding the above-referenced petition. The petitioner requests a zoning conditional use pursuant to Section 155.417(G)(2) of the Lombard Village Code to allow for an animal hospital and kennel to Village of Lombard Page 7 Village Board of Trustees Minutes November 5, 2020 operate on the subject property located within the Roosevelt Road Corridor B4A District. The petitioner requests a waiver of first reading. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7880 J. 200337 An Ordinance Authorizing the Acquisition of the Property Commonly Known as 641 North Main Street, Lombard, Illinois A staff recommendation to adopt an ordinance authorizing the Village to acquire the property at 641 N. Main Street for a purchase price of $950,000.00. The property will be utilized for a future stormwater improvements project. Staff requests a waiver of first reading. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7881 K. 200342 Village Equipment To Be Declared Surplus Ordinance approving the Fire Department's request to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include: 10-inch five-speed drill (auction), Black and Decker Workmate 225 table (auction), Cole 33-drawer storage cabinet (auction), miscellaneous small tools (donate), Uncommon USA retractable flag pole (scrap), projector screen (scrap), three lengths of 1 3/4 inch fire hose (donated); one length of 2 1/2 inch fire hose (donated), and five lengths of 3 inch fire hose (donated). Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7882 Other Ordinances on First Reading Ordinances on Second Reading L. 200330 An Ordinance Amending the Lombard Traffic Code (Ordinance No. 1186) to Delete Traffic Regulations, Already Covered by the Village's Incorporation of the Illinois Vehicle Code by Reference into the Lombard Traffic Code, and to Renumber and Edit the Remaining Sections and Schedules Within the Lombard Traffic Code as a Result of Said Deletions The Ordinance amends the Lombard Traffic Code to eliminate outdated, Village of Lombard Page 8 Village Board of Trustees Minutes November 5, 2020 inconsistent and/or redundant language as a result of the Village's adoption of the Illinois Vehicle Code by reference, increase the minimum fine for a violation to $35.00 and to reserve certain unused sections for future use. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7883 Resolutions M. 200307 Signal Network Improvements Design Intergovernmental Agreement Intergovernmental agreement with DuPage County to jointly design Village traffic signal and information technology network improvements. The County will function as the lead agency with joint input from the Village. The design engineering consultant selection will be determined with the County's Quality Based Selection process, and the estimated Village design engineering contribution is $170,000.00. The contribution will be funded with allocated Motor Fuel Tax Funds from the 2020 Traffic Signal Modernization Program. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 35-20 N. 200335 Intergovernmental Agreement with the County of DuPage Regarding Folding Stop Signs at Signalized Intersections Approving an Intergovernmental Agreement with the County of DuPage regarding placement of folding stop signs on County owned/maintained traffic signal poles. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 36-20 O. 200349 Street Light Controller Master Disconnect Switch Project Approving an agreement with Christopher B. Burke Engineering Ltd. in the amount of $34,300.00 to develop plans and specifications. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 37-20 Other Matters P. 200298 2021 Maintenance of Traffic Signal Equipment Award second year of two-year joint bid with DuPage County for Traffic Signal Maintenance to Meade, Inc. in an amount of $167,000.00. Village of Lombard Page 9 Village Board of Trustees Minutes November 5, 2020 (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 200361 Specialty Landscaping and Annual Planting Bed Maintenance PWO 21-17 Staff recommends awarding a contract to Beary Landscape Management, the lowest of two (2) bidders, in the amount of $66,000.00 for specialty landscaping and annual planting bed maintenance. This is a one-year contract running January 1, 2021 through December 31, 2021 with two optional renewal periods. This bid is in accordance with Public Act 85-1295. (DISTRICT - ALL) This Bid was approved on the Consent Agenda R. 200362 Landscape and Parkway Restoration PWO 21-17B Staff recommends awarding a contract to Uno Mas Landscaping, the sole bidder, in the amount of $53,800.00 for landscape and parkway restoration. This is a 10-month contract beginning in March 2021 and running through December 2021, with two one-year renewal options subject to mutual agreement. This bid is in accordance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda S. 200363 Village Right-of-Way Tree and Stump Removal Staff recommends awarding a contract to Homer Tree Care, inc., the lowest of three (3) bidders, in the amount of $55,000.00 for parkway tree trimming and stump removal. This is a one-year contract running through December 31, 2021 with two optional renewal periods. Bid is in accordance with PublicAct 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda T. 200354 Historic Preservation Commission - 2019 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2019 Annual Report. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 10 Village Board of Trustees Minutes November 5, 2020 IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 200284 Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year beginning January 1, 2020 and ending December 31, 2020 for the Village of Lombard Providing for the levy and assessment of taxes for the fiscal year beginning January 1, 2020 and ending December 31, 2020 in the amount of Ten Million Four Hundred Fifteen Thousand Six Hundred Fifty Eight Dollars ($10,415,658). For the owner of a $300,000 house, the increase will be approximately $6.73. The Finance and Administration Committee voted unanimously to recommend the statutorily permissible 2020 tax levy to the President and the Board of Trustees. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Anthony Puccio, that the Ordinance providing for the levy and assessment of taxes for the Fiscal Year beginning January 1, 2020 and ending December 31, 2020 for the Village of Lombard, be passed on first reading. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Enactment No: Ordinance 7888 B. 200348 Village of Lombard Budget Ordinance for Fiscal Year 2021 (January 1, 2021 Through December 31, 2021) Recommendation from the Finance & Administration Committee to approve the Village of Lombard Budget Ordinance for FY 2021 in the amount of $89,589,232. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, that the Ordinance approving the Village of Lombard Budget Ordinance for Fiscal Year 2021 from January 1, 2021 through December 31, 2021, be passed on first reading. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Enactment No: Ordinance 7889 Ordinances on Second Reading Village of Lombard Page 11 Village Board of Trustees Minutes November 5, 2020 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 5, 2020 in the Board Room of the Lombard Village Hall be adjourned at 7:41 p.m. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 12