Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, December 17, 2020 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio, District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes December 17, 2020 NOTICE IS HEREBY GIVEN THAT THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LOMBARD WILL HOLD A REGULAR VILLAGE BOARD MEETING ON THURSDAY, DECEMBER 17, 2020, AT 7:00 P.M. AT THE LOMBARD VILLAGE HALL, BOARD ROOM, 255 EAST WILSON AVENUE, LOMBARD, ILLINOIS. NOTICE OF MEETING MODIFICATION DUE TO COVID-19 In light of the Disaster Declaration issued by the Governor of the State of Illinois relative to the COVID-19 pandemic, the Village President has determined that an in-person meeting of the Village Board, or a meeting conducted under the Open Meetings Act requirements, relative to a quorum of the members of the Village Board having to be physically present at a meeting when some members of the Village Board are participating remotely, is not practical or prudent because of the disaster. Pursuant to Governor Pritzker's Executive Order No. 2020-07, as extended and modified by Executive Orders 2020-18, 2020-33, 2020-039, 2020-44, 2020-52, 2020-55, 2020-59, 2020-71 and 2020-74 which suspend the requirement of the Illinois Open Meetings Act requiring in-person attendance by members of a public body during the duration of the Gubernatorial Disaster Proclamation, members of the Village Board may be participating in the meeting through a virtual meeting platform. Physical attendance at this public meeting will be restricted solely to specified Village officials, staff and consultants. Residents may view the meeting live on television, at Comcast Channel 6 or AT&T Channel 99, or on online at www.villageoflombard.org/220/view-meetings-live. Public comments may be submitted in advance of the meeting on the Village website at www.villageoflombard.org/publiccomment, via email to communications@villageoflombard.org or by calling and leaving a voicemail at (630) 620-5929. The Village requests that written comments be submitted to the Village by 5:00 p.m. on Thursday, December 17, 2020. Notwithstanding this request, all written comments received before the public comment portion of the agenda will be read into the public meeting record. Individuals who wish to speak during the live meeting, or wish to listen to the meeting by telephone should contact the Village by 6:00 p.m. on Thursday, December 17th by calling (630) 620-5929, on the Village website at www.villageoflombard.org/publiccomment or via email to communications@villageoflombard.org. Individuals who sign up to speak during the live meeting, or listen to the meeting by telephone by 6:00 p.m. on Thursday, Village of Lombard Page 1 Village Board of Trustees Minutes December 17, 2020 December 17th, will receive information about how to join the meeting by e-mail or phone, based upon their request, after the sign-up time ends. The physical attendance restrictions in place for this meeting have been adopted to comply with Governor Pritzker’s Executive Orders regarding social distancing and the need to maximize residential self-isolation to slow the spread of COVID-19 to the greatest extent possible. A copy of the agenda for said Regular Village Board meeting is attached hereto. Village of Lombard Page 2 Village Board of Trustees Minutes December 17, 2020 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 17, 2020 in the Board Room of the Lombard Village Hall via zoom was called to order by Village President Keith Giagnorio at 7:00 p.m. Trustee Bill Ware led the Pledge of Allegiance. This meeting was held via zoom: Present via remote: Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustee Dan Whittington Trustee Anthony Puccio Trustee Reid Foltyniewicz Trustee Andrew Honig Trustee Dan Militello Trustee Bill Ware Present via remote: Village Attorney Tom Bayer Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Anthony Puccio, that the minutes of the regular meeting of December 3, 2020 be Village of Lombard Page 3 Village Board of Trustees Minutes December 17, 2020 approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations congratulated the Senior Man and Senor Woman of the Year and provided the following on each: The 2020 Senior Man of the Year is Dennis Jensen. Dennis served his country in the armed forces and continues to serve the Lombard community by dedicating his time as the Commander of the VFW Lilac Post 5815. Dennis, who has lived in Lombard for 45 years, has also served on the planning committees for the Village’s Veteran’s Day and Memorial Day Events. Dennis is very active with Sacred Heart Catholic Church and is a member of the German Fest Committee. He has also been a Past Grand Knight of Father Boecker Knights of Columbus Council 6090. Dennis and his wife Frances have been married for 48 years and raised their three children in Lombard. The 2020 Senior Woman of the Year is Carol Anderson. Carol’s family moved to Lombard in 1948 and she has been a Lombard resident for 72 years. As a child, Carol remembers walking through the clay pits on her way to Hammerschmidt School. Carol was nominated for her support of the Lombard community, where she raised her two children with her late husband, Glen. As one of the founding members of the Lombard Christmas Mart, Carol helped organize this beloved community tradition, 11 years ago. She currently runs the sewing and quilting group at St. John’s Lutheran Church, where she makes masks for donation. Nominees also included Ron Adams, Ed Seagraves, and Sue Balsamo. Trustee Militello also congratulated that Dr. Paul Meyer on his upcoming retirement after serving the Lombard community for forty years. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Village of Lombard Page 4 Village Board of Trustees Minutes December 17, 2020 Development Committee, reported: At Monday night’s Economic and Community Development Committee meeting, the members discussed an economic incentive request for the property at 600-690 E. Butterfield Road and known as the former Northern Seminary Property. The proposed contract purchaser, Hoffmann 600 Lombard LLC, is seeking an incentive to redevelop the property for a mixed-use commercial/residential development. The Committee reviewed the request relative to the provisions of the Village’s previously approved Economic Incentive Policy, discussed the specifics of the request and considered the review of the request by the Village’s consultant Kane McKenna & Associates. By a unanimous vote, the ECDC recommended that staff work with Village Counsel and Hoffmann to finalize the terms of an incentive agreement based upon the parameters set forth within the staff report and the Kane McKenna review, with any agreement to not exceed $27,500,000 in performance based eligible reimbursement costs derived over a sixteen (16) year period, whichever comes first. The Economic Incentive Request, when ready, would be scheduled for consideration by the Village Board in January, 2021. The next meeting of the ECDC will be on January 11, 2021. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Village President Keith Giagnorio on behalf of the Village Board and staff wished everyone a very Merry Christmas and Happy New and noted Village of Lombard Page 5 Village Board of Trustees Minutes December 17, 2020 that everyone is looking forward to 2021 and hopefully some normalcy to our lives now that a COVID-19 vaccine is being released. Village Clerk Sharon Kuderna read the following announcements: Residents looking to donate items this holiday season, are encouraged to donate directly to local charities including the Lombard/Villa Park Food pantry, the Teen Parent Connection, and the Outreach House. Village Offices will be closed on December 24th and December 25th for Christmas and on January 1st for New Year’s Day. Do you have unwanted or broken holiday lights? You can recycle them. A holiday light recycling bin is available in front of Public Works, through January 18th. Lombard Police are reminding residents to follow the “9 p.m. routine” to help prevent thefts. Remove valuables from your car, lock your vehicle and home windows, and turn on your exterior lights - every night. Extra police are on the road, cracking down on impaired driving during the holidays. Drive sober or get pulled over - and buckle up Lombard! The Village Board and employees of the Village of Lombard, are wishing everyone a happy holiday season and all the best in the New Year. VIII Consent Agenda . Payroll/Accounts Payable A. 200391 Approval of Village Payroll For the period ending November 21, 2020 in the amount of $854,623.24. This Payroll/Accounts Payable was approved on the Consent Agenda B. 200392 Approval of Accounts Payable For the period ending November 27, 2020 in the amount of $1,831,101.83. This Payroll/Accounts Payable was approved on the Consent Agenda C. 200396 Approval of Accounts Payable For the period ending December 4, 2020 in the amount of $270,424.13. This Payroll/Accounts Payable was approved on the Consent Agenda D. 200405 Approval of Village Payroll For the period ending December 5, 2020 in the amount of $990,245.78. This Payroll/Accounts Payable was approved on the Consent Agenda E. 200406 Approval of Accounts Payable For the period ending December 11, 2020 in the amount of Village of Lombard Page 6 Village Board of Trustees Minutes December 17, 2020 $1,709,146.17. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F. 200030 PC 20-03: Beyond Self-Storage, 880 E. Roosevelt Road - Time Extension Pursuant to Section 155.417(G)(2)(b) of the Village Code, the petitioner is requesting approval of an Ordinance extending the time period to start construction of a proposed Storage center. The time extension will be for an additional twelve month period until March 5, 2022. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7897 (Other Ordinance previously approved 7799) G. 200387 FY 2021 Salary Ordinance Ordinance setting rates of pay and salaries for Village of Lombard employees effective January 1, 2021. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7898 H. 200404 An Ordinance Amending the Lombard Traffic Code (Ordinance NO. 1186, As Amended) in Regard to Commuter Parking Fees Ordinance suspending commuter parking fees at the Metra station through March 31, 2021. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7899 Other Ordinances on First Reading Ordinances on Second Reading Resolutions I. 200383 2020 Asphalt Paving & Patching Program, Final Balancing Change Order No. 1 Reflecting an increase to the contract with Schroeder Asphalt Services, Inc. in the amount of $40,317.05. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 41-20 Village of Lombard Page 7 Village Board of Trustees Minutes December 17, 2020 J. 200386 Lombard Meadows Phase III, Final Balancing Change Order No. 3 Reflecting a net decrease to the contract with R.W. Dunteman Company in the amount of $60,101.89. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 42-20 K. 200402 Second Review of Executive Session Minutes - 2020 Resolution authorizing the Village Clerk to make certain Closed Session Meeting Minutes available for public inspection Second Review 2020. This Resolution was adopted on the Consent Agenda Enactment No: R 43-20 Other Matters L. 200399 Snow and Debris Hauling Request for a waiver of bids and extension of the contract with Nagel Trucking in an amount not to exceed $49,000.00. This contract was bid on December 20, 2019 and included a one-year extension option. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 200401 Coarse Aggregate Materials Request for a waiver of bids and extension of the contract with Vulcan Materials in an amount not to exceed $48,390.00. This contract was bid on December 20, 2019 and included a one-year extension option. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 200395 2021 Risk Management & Insurance Renewal Program Recommendation from the Village's Risk Management Consultant, Mike Nugent, to contract with Travelers for liability insurance, Chubb for property insurance and Safety National for work comp insurance resulting in a 32% increase in the Village's insurance premiums versus the proposed 80% increase as proposed by the current insurance carrier. The Finance & Administration Committee unanimously approved this recommendation. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig , to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 8 Village Board of Trustees Minutes December 17, 2020 Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 17, 2020 in the Board Room of the Lombard Village Hall via zoom be adjourned at 7:11 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 9