Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 4, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio, District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 4, 2021 NOTICE IS HEREBY GIVEN THAT THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LOMBARD WILL HOLD A REGULAR VILLAGE BOARD MEETING ON THURSDAY, FEBRUARY 4, 2021, AT 6:00 P.M. AT THE LOMBARD VILLAGE HALL, BOARD ROOM, 255 EAST WILSON AVENUE, LOMBARD, ILLINOIS. NOTICE OF MEETING MODIFICATION DUE TO COVID-19 In light of the Disaster Declaration issued by the Governor of the State of Illinois relative to the COVID-19 pandemic, the Village President has determined that an in-person meeting of the Village Board, or a meeting conducted under the Open Meetings Act requirements, relative to a quorum of the members of the Village Board having to be physically present at a meeting when some members of the Village Board are participating remotely, is not practical or prudent because of the disaster. Pursuant to Governor Pritzker's Executive Order No. 2020-07, as extended and modified by Executive Orders 2020-18, 2020-33, 2020-039, 2020-44, 2020-52, 2020-55, 2020-59, 2020-71, 2020-74 and 2021-01 which suspend the requirement of the Illinois Open Meetings Act requiring in-person attendance by members of a public body during the duration of the Gubernatorial Disaster Proclamation, members of the Village Board may be participating in the meeting through a virtual meeting platform. Physical attendance at this public meeting will be restricted solely to specified Village officials, staff and consultants. Residents may view the meeting live on television, at Comcast Channel 6 or AT&T Channel 99, or on online at www.villageoflombard.org/220/view-meetings-live. Public comments may be submitted in advance of the meeting on the Village website at www.villageoflombard.org/publiccomment, via email to communications@villageoflombard.org or by calling and leaving a voicemail at (630) 620-5929. The Village requests that written comments be submitted to the Village by 4:00 p.m. on Thursday, February 4, 2021. Notwithstanding this request, all written comments received before the public comment portion of the agenda will be read into the public meeting record. Individuals who wish to speak during the live meeting, or wish to listen to the meeting by telephone should contact the Village by 5:00 p.m. on Thursday, February 4th by calling (630) 620-5929, on the Village website at www.villageoflombard.org/publiccomment or via email to communications@villageoflombard.org. Individuals who sign up to speak during the live meeting, or listen to the meeting by telephone by 5:00 p.m. on Thursday, Village of Lombard Page 1 Village Board of Trustees Minutes February 4, 2021 February 4th, will receive information about how to join the meeting by e-mail or phone, based upon their request, after the sign-up time ends. The physical attendance restrictions in place for this meeting have been adopted to comply with Governor Pritzker’s Executive Orders regarding social distancing and the need to maximize residential self-isolation to slow the spread of COVID-19 to the greatest extent possible. A copy of the agenda for said Regular Village Board meeting is attached hereto. Village of Lombard Page 2 Village Board of Trustees Minutes February 4, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 4, 2021 in the Board Room of the Lombard Village Hall via zoom was called to order by Village President Keith Giagnorio at 6:00 p.m. Trustee Bill Ware led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware 1 - Sharon Kuderna This meeting was held via zoom: Present via remote: Village President Keith Giagnorio Village Clerk Sharon Kuderna (Absent) Trustee Dan Whittington Trustee Anthony Puccio Trustee Reid Foltyniewicz Trustee Andrew Honig Trustee Dan Militello Trustee Bill Ware Present via remote: Village Attorney Tom Bayer Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Deputy Village Clerk Janet Downer Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes Village of Lombard Page 3 Village Board of Trustees Minutes February 4, 2021 A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the minutes of the regular meeting of January 21, 2021 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, provided the following report: Finance & Administration Committee met on January 25 and reviewed: (a) financial impact of COVID on the Village; (b) 2021 legislative agenda which included a lot of non-home rule bills that staff will be monitoring; (c) the 2022 budget calendar. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee gave an update on the winter snow event that impacted the Village between January 30th and 31st as follows: Village received over 9.5” of snow during the snow event; Village received 4.5” of snowfall earlier in the week on January 25th; due to anticipated duration of the storm event, Public Works enacted its Shift Implementation Plan that established 12-hour rotations for personnel; Public Works Department completed the clean-up on Monday evening when the windrows along Main Street, St. Charles Road and Westmore Village of Lombard Page 4 Village Board of Trustees Minutes February 4, 2021 were removed; in total, the Public Works Department worked 741 hours during the storm event; the Village applied 267 tons of rock salt and 2,250 gallons of calcium chloride during the snow event; the 2020-2021 Winter Season Summary is: 10 of snow/ice event; 23.1 inches of snow; 2,437 hours worked by PW personnel; 9,750 gallons of calcium chloride used; 1,559 tons of rock salt used. Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Deputy Village Clerk Janet Downer read the following announcements: The Lombard Police Department will have extra patrols out on the road over the Super Bowl weekend February 5th thru February 8th cracking down on drunk and impaired drivers. If your Super Bowl plans involve alcohol or cannabis, have a designated driver to get you home safely. Seasonal changes require special attention during harsh winter days. Learn recommendations and residential advice at villageoflombard.org/winter. Public Works is reminding residents that extreme cold can cause pipes to crack and burst. To avoid this expensive and damaging situation, residents are reminded to leave their water trickling, to open cabinets in order to expose water pipes to warm air, and to eliminate sources of cold air. If you experience frozen pipes, shut off the water immediately. Do not attempt to thaw frozen pipes unless the water is shut off. Freezing can often cause unseen cracks in pipes or joints. Avoid the use of kerosene heaters or open flames. More information is available at www.villageoflombard.org/winter. Residents are encouraged to “Adopt a Fire Hydrant” near their home, to make sure hydrants are easily accessible to firefighters during fire emergencies. Please exercise caution when removing snow about 3 feet away from the hydrant in all directions with a pathway cleared between the hydrant and the roadway. Send your "adopt a hydrant" photos to communications@villageoflombard.org. VIII Consent Agenda . Village of Lombard Page 5 Village Board of Trustees Minutes February 4, 2021 Payroll/Accounts Payable A. 210037 Approval of Village Payroll For the period ending January 16, 2021 in the amount of $879,181.70. This Payroll/Accounts Payable was approved on the Consent Agenda B. 210038 Approval of Accounts Payable For the period ending January 22, 2021 in the amount of $1,001,171.13. This Payroll/Accounts Payable was approved on the Consent Agenda C. 210044 Approval of Accounts Payable For the period ending January 29, 2021 in the amount of $931,564.48. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 210042 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance decreasing the number of entries in the Class "C" liquor license category by one as a result of Buona Beef LLC d/b/a Buona Beef no longer conducting business at 498 E. Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7918 E. 210045 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to the termination of a Class "Z" liquor license issued to Walnut Brewery, Inc. d/b/a Rock Bottom Restaurant & Brewery and the issuance of a new Class "Z" liquor license to Rock Bottom Group, LLC d/b/a Rock Bottom Restaurant & Brewery at 94 Yorktown Center due to new ownership. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7919 E-2. 210043 Amending Title XI, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to the termination of a Class "F" liquor license issued to 20 West Liquors, Inc. d/b/a 20 West Wines & Spirits Village of Lombard Page 6 Village Board of Trustees Minutes February 4, 2021 and the issuance of a new Class "F" liquor license to Sha Vansh Corporation d/b/a 20 West Wine & Spirits located at 20 W. St. Charles Road, subject to certain conditions, as a result of new ownership. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7920 Other Ordinances on First Reading Ordinances on Second Reading Resolutions E-3. 210055 FY2020 Driveway Apron, Curb and Sidewalk Restoration Program, Final Balancing Change Order No. 2 Reflecting an increase to the contract with Globe Construction in the amount of $5,556.64. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 6-21 Other Matters F. 210031 2021 Contract Sewer Lateral Rodding Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer Services, Inc. since 2007. Staff has reached out to plumbing contractors in recent years to discuss interest and response capabilities, however, other contractors could not commit to the unconditional emergency response times. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda G. 210032 Approval of Building Inspection Consultant Services for 2021 - B&F Construction Code Services Staff requests approval of a contract with B & F Construction Code services to perform building inspections activities on behalf of the Village for the 2021 calendar year. This Bid was approved on the Consent Agenda H. 210039 FY2021 Concrete Flatwork Request for a waiver of bids and award of a contract to Globe Construction, Inc. in the amount of $358,000.00. Globe Construction has Village of Lombard Page 7 Village Board of Trustees Minutes February 4, 2021 offered to extend unit prices from the 2018 bidding process for an additional year. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda I. 210040 Tree Planting Request for a waiver of bids and award of a contract to the Suburban Tree Consortium in the amount of $98,000.00 for the purchase of approximately 300 parkway trees scheduled to be planted in the Spring and Fall 2021 planting seasons. On August 4, 1988 the Village Board approved participation in the Suburban Tree Consortium. This organization handles the tree planting bid process in accordance with State of Illinois law. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda J. 210024 Appointment - Plan Commission Request for concurrence in the appointment of Tony Invergo to the Plan Commission filling the term of John Mrofcza with a term to May 2021. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Andrew Honig , to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene Village of Lombard Page 8 Village Board of Trustees Minutes February 4, 2021 XIII Adjournment . A motion was made by Trustee Dan Militello, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 4, 2021 in the Board Room of the Lombard Village Hall be adjourned at 6:11 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 9