Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 18, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio, District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 18, 2021 NOTICE IS HEREBY GIVEN THAT THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF LOMBARD WILL HOLD A REGULAR VILLAGE BOARD MEETING ON THURSDAY, FEBRUARY 18, 2021, AT 6:00 P.M. AT THE LOMBARD VILLAGE HALL, BOARD ROOM, 255 EAST WILSON AVENUE, LOMBARD, ILLINOIS. NOTICE OF MEETING MODIFICATION DUE TO COVID-19 In light of the Disaster Declaration issued by the Governor of the State of Illinois relative to the COVID-19 pandemic, the Village President has determined that an in-person meeting of the Village Board, or a meeting conducted under the Open Meetings Act requirements, relative to a quorum of the members of the Village Board having to be physically present at a meeting when some members of the Village Board are participating remotely, is not practical or prudent because of the disaster. Pursuant to Governor Pritzker's Executive Order No. 2020-07, as extended and modified by Executive Orders 2020-18, 2020-33, 2020-039, 2020-44, 2020-52, 2020-55, 2020-59, 2020-71, 2020-74, 2021-01 and 2021-04 which suspend the requirement of the Illinois Open Meetings Act requiring in-person attendance by members of a public body during the duration of the Gubernatorial Disaster Proclamation, members of the Village Board may be participating in the meeting through a virtual meeting platform. Physical attendance at this public meeting will be capped to a maximum capacity of 50 persons in total, inclusive of Village officials, staff and consultants (whose physical attendance will be given precedence), with strict social distancing requirements in place. While the public is welcome to attend the meeting, and provide comments, in person, given capacity limitations and the COVID-19 pandemic, residents are invited to view and participate remotely through the means offered below. Residents may view the meeting live on television, at Comcast Channel 6 or AT&T Channel 99, or on online at www.villageoflombard.org/220/view-meetings-live. Public comments may be submitted in advance of the meeting on the Village website at www.villageoflombard.org/publiccomment, via email to communications@villageoflombard.org or by calling and leaving a voicemail at (630) 620-5929. The Village requests that written comments be submitted to the Village by 4:00 p.m. on Thursday, February 18, 2021. Notwithstanding this request, all written comments received before the public comment portion of the agenda will be read into the public meeting Village of Lombard Page 1 Village Board of Trustees Minutes February 18, 2021 record. Individuals who wish to speak during the live meeting, other than in person, or wish to listen to the meeting by telephone should contact the Village by 5:00 p.m. on Thursday, February 18th by calling (630) 620-5929, on the Village website at www.villageoflombard.org/publiccomment or via email to communications@villageoflombard.org. Individuals who sign up to speak during the live meeting, other than in person, or listen to the meeting by telephone by 5:00 p.m. on Thursday, February 18, will receive information about how to join the meeting by e-mail or phone, based upon their request, after the sign-up time ends. The physical attendance restrictions in place for this meeting have been adopted to comply with Governor Pritzker’s Executive Orders regarding social distancing and the need to maximize residential self-isolation to slow the spread of COVID-19 to the greatest extent possible. Village of Lombard Page 2 Village Board of Trustees Minutes February 18, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 18, 2021 in the Board Room of the Lombard Village Hall via zoom was called to order by Village President Keith Giagnorio at 6:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware 1 - Dan Whittington This meeting was held via zoom: Present via remote: Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustee Dan Whittington (Absent) Trustee Anthony Puccio Trustee Reid Foltyniewicz Trustee Andrew Honig Trustee Dan Militello Trustee Bill Ware Present via remote: Village Attorney Tom Bayer Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes Village of Lombard Page 3 Village Board of Trustees Minutes February 18, 2021 A motion was made by Trustee Bill Ware, seconded by Trustee Anthony Puccio, that the minutes of the regular meeting of February 4, 2021 be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Community Promotion & Tourism Committee, reported he would be making comments when the Board reviews the four grants listed on Separate Action. Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported the following: At the February 8th meeting of the Economic and Community Development Committee, members considered and recommended approval of proposed business regulations associated with Charitable Collection Boxes. These amendments will be considered by the Village Board at the March 4, 2021 meeting. Staff gave an overview of the various State and County COVID grant programs and the supportive funds that have been disbursed to Lombard businesses over the past year. Staff also presented a one-year status report relative to the Village’s On-Line Permit Implementation process and its successes to date. The next meeting of the ECDC will be on March 8, 2021. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Village of Lombard Page 4 Village Board of Trustees Minutes February 18, 2021 Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Sharon Kuderna read the following announcements: Water customers can track water usage, sign up for leak alerts and take control of their water usage by signing up for the Village’s WaterSmart portal. WaterSmart provides a secure, web-based portal with hourly and historical water usage, as well as leak notices. Register at www.villageoflombard.org/watersmart. Tips and information to deal with this harsh winter, including snow removal, avoiding frozen pipes and cold weather safety can be found at www.villageoflombard.org/winter. You can help Lombard’s first responders by signing up for Smart 911, a free service that allows residents to provide secure information that first responders will be able to see, should you ever need to dial 9-1-1. Sign up today! More information at www.villageoflombard.org/smart911. VIII Consent Agenda . Payroll/Accounts Payable A. 210057 Approval of Village Payroll For the period ending January 30, 2021 in the amount of $965,937.20. This Payroll/Accounts Payable was approved on the Consent Agenda B. 210058 Approval of Accounts Payable For the period ending February 5, 2021 in the amount of $687,417.69. This Payroll/Accounts Payable was approved on the Consent Agenda C. 210065 Approval of Accounts Payable Village of Lombard Page 5 Village Board of Trustees Minutes February 18, 2021 For the period ending February 12, 2021 in the amount of $1,964,895.03. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 200031 PC 20-01; Holiday Inn Express - 451 E. North Avenue - Time Extension Request Pursuant to Section 155.417(G)(2)(b) of the Village Code, the petitioner is requesting approval of an Ordinance extending the time period to start construction of a proposed Holiday Inn Express. The time extension will be for an additional twenty-four month period, until March 5, 2023. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7921 (Previously approved Ordinances: 7800, 7801) E. 200122 Ordinance Amending Section 51.02 of the Lombard Village Code A recommendation of the Public Works and Environmental Concerns Committee to approve an Ordinance amending Title V, Chapter 51, Section 51.02(E)(1) of the Lombard Village Code in regard to wells used for irrigation System Purposes. This amendment allows for the use of irrigation wells for the purpose of landscape irrigation on properties zoned CR Conservation Recreation in excess of 25 acres. Staff requests a waiver of first reading. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7922 F. 210063 Village Equipment To Be Declared Surplus Ordinance approving the request of the Fire Department to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include: thirteen 8-foot banquet tables, one 6-foot banquet table and forty conference chairs to be sold at auction. Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7923 Other Ordinances on First Reading G. 210013 PC 21-05: Text Amendment - Fences in the Corner Side Yard The Plan Commission transmits its recommendation to approve text Village of Lombard Page 6 Village Board of Trustees Minutes February 18, 2021 amendments to Section 155.205(A)(1) of the Lombard Village Code, and any other relevant sections for clarity. The proposed amendments would allow fences six feet in height in corner side yards in residential districts where the maximum is currently restricted to four feet in height. (DISTRICT ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7927 H. 210014 PC 21-06: Text Amendment to the Zoning Ordinance - Open Space The Plan Commission transmits its recommendation to approve a text amendment to Section 155.508(C), of the Village Code and any other relevant sections for clarity, to remove a provision on additional open space in Planned Developments. The provision requires Planned Developments to have at least 25 percent more open space than that required in the underlying zone district. The Village proposes to remove this provision and make the required amount of open space the same, regardless if a property is a Planned Development or not. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7928 I. 210015 PC 21-07: Text Amendment to the Zoning Ordinance - Revocation Dates The Plan Commission transmits its recommendation to approve text amendments to Section 155.103(C)(10), Section 155.103(F)(11), and Section 155.103(F)(12), of the Village Code and any other relevant sections for clarity, to change the provisions on zoning revocation dates for variations and conditional uses from a one year period to a two year period. (DISTRICT - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7929 J. 210016 PC 21-08: Car Wash - 352 E. Roosevelt Road The Plan Commission transmits its recommendation to approve the above-referenced petition. The petitioner requests: 1. A conditional use for a motor vehicle service (car wash) pursuant to Section 155.417(G)(2)(b) of the Village Code; and 2. A variance for a transitional building setback of 30’, where 40’ is required, for a payment canopy on the north side of the subject property pursuant to Section 155.417(G)(8) of the Village Code. (DISTRICT 6) This Ordinance was passed on first reading on the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes February 18, 2021 Enactment No: Ordinance 7930 K. 210061 Adoption of Village of Lombard Zoning Map - 2021 Request for approval of an ordinance approving an updated Village of Lombard Zoning Map pursuant to State Statutes. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7931 Ordinances on Second Reading Resolutions L. 210056 Portable Generator Receptacle Project, Preliminary Design Engineering (Phase 1) Amendment No. 1 Reflecting an increase to the contract with Christopher B. Burke Engineering, LTD, in the amount of $11,705.07 for additional work performed in review and coordination with the portable generator supplier. This Resolution was adopted on the Consent Agenda Enactment No: R 07-21 Other Matters M. 210026 Agreement with Teamsters Local 700 Approval of a four-year Agreement between the Village of Lombard and Teamsters Local 700 representing the Police Department civilian employees beginning January 1, 2021 and ending December 31, 2024. This Request was approved on the Consent Agenda N. 210030 Water & Sewer System Supplies Award of a contract to Core & Main LP, the lowest bid of four (4) bids received, in an amount not to exceed $49,500.00. This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 8 Village Board of Trustees Minutes February 18, 2021 IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters Trustee Andrew Honig, Chairperson of the Community Promotion & Tourism Committee, provided a Power Point overview relative to the grant requests as follows: Committee reviewed a grant request from the Lombard Junior Women's Club for the Lilac Princess Program in the amount of $6,000; grant request from the Lombard Chamber of Commerce for the Lilac Time Art & Craft Fair in the amount of $5,000; grant request from the Lombard Garden Club for the Lilac Sale in the amount of $2,000; and grant request from the Lombard Lilac Festival Parade Committee for the Lombard Lilac Parade in the amount of $18,000.; the grant requests are for the 2021 calendar year; funding is recommended or approved under this grant program for 2021 and will be withheld if the COVID 19 pandemic and associated guidelines ultimately preclude or prohibit the proposed events; Illinois is currently under Phase 4 which limits group events at 50 people; the Lilac Princesses program will continue, but will have COVID-19 restrictions in place; the Lilac Sale will continue with on-line sales and scheduled appointment pick-up times; the Lilac Parade will not be held if Illinois is still under Phase 4, but a contingency date of September 19th has been established; the Arts & Craft Fair will not be held under Phase 4 restrictions, but a contingency date could be scheduled for the fall of 2021; the Community Promotion & Tourism Committee will review grant requests from Lombard Alefest and the Intelligentsia Bike Race in March if they are submitted; no applications have been submitted for the Civil War Reenactment or the Lombard Firebirds Invitational Tournament for 2021, however applications may be submitted for 2022. A. 210046 Local Tourism Grant Application 2021 - Lilac Princess Program Approving a grant request from the Lombard Jr. Women's Club in the amount of $6,000 from Hotel/Motel funds for the Lilac Princess Program. Village of Lombard Page 9 Village Board of Trustees Minutes February 18, 2021 The grant funds support the costs of the program and the scholarships awarded to the Court. The program begins February 28, 2021 and culminates on May 16, 2021. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Militello, that the grant request from the Lombard Junior Women's Club for the Lilac Princess Program be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington B. 210047 Local Tourism Grant Application 2021 - Lilac Time Art & Craft Fair Approving a grant request from the Lombard Chamber of Commerce in the amount of $5,000 from Hotel/Motel funds for the Lilac Time Art & Craft Fair. The grant funds support the cost of Village services (Public Works, Police overtime and Fire Department) on the day of the event. The Lilac Time Art & Craft Fair is scheduled for May 2, 2021. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Militello, that the grant request from the Lombard Chamber of Commerce for the Lilac Time Art & Craft Fair be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington C. 210048 Local Tourism Grant Application 2021 - Lilac Sale Approving a grant request from the Lombard Garden Club in the amount of $2,000 from Hotel/Motel funds for the Lilac Sale. The grant funds will be used to purchase lilac plants to be sold to the public. The event will take place May 5-7, 2021. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Militello, that the grant request from the Lombard Garden Club for the Lilac Sale be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington D. 210049 Local Tourism Grant Application 2021 - Lombard Lilac Parade Approving a grant request from the Lombard Lilac Festival Parade Committee in the amount of $18,000 from Hotel/Motel funds for the Lombard Lilac Parade. The grants funds support the honorarium paid to participants and general expenses of the parade. The parade will take place May 16, 2021. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Militello, that the grant request from the Lombard Lilac Festival Parade Committee for Village of Lombard Page 10 Village Board of Trustees Minutes February 18, 2021 the Lombard Lilac Parade be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 18, 2021 in the Board Room of the Village Hall via zoom be adjourned at 6:21 pm. The motion carried by the following vote: Aye: 5- Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 11