Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, August 19, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes August 19, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Assistant Village Manager Nicole Aranas Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Village Attorney Tom Bayer Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Bernie Dudek, that the minutes of the regular meeting of July 15, 2021 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes August 19, 2021 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Finance & Administration Committee, reported the following: The Committee met on July 26th and reviewed the 2020 annual Comprehensive Financial Report and Management Letter as submitted by Lauterbach & Amen, LLP; the proposed policy relative to Reserves and Stimulus Funds; and a request for reimbursement to the Park District related to expenses incurred for the COVID vaccine clinics. The Village received a great review by the auditors and reviewed policy initiatives. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Transportation Committee, reported the following: The Committee reviewed a request for stop signs at Berkshire and Lombard; the Board Policy relative to street closures for special events; and Police Department social services efforts. The Committee also concurred with a staff recommendation to purchase Zoll Auto Pulse units for the Fire Department. He thanked the Police Department for the report on the requested stop signs; and the Fire Department for the review and recommendation on the Zoll Auto Pulse units. The Police and Fire Departments provided monthly reports on the departments. The Lombard Police Department received an award for being one of the highest departments in DUI arrests and it was noted that safety our residents and visitors is a high priority. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Bob Bachner, Chairperson of the Public Works & Environmental Concerns Committee reported the following: Storm Activity: the area was impacted by several storms containing high winds and heavy downpours; based upon the Village Board Policy for Village of Lombard Page 2 Village Board of Trustees Minutes August 19, 2021 Storm Debris, the Village collected damage from parkway trees; however, private tree debris must comply with the terms of the Waste Management contract for brush disposal. Updates were provided on various construction projects throughout the Village. Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: The Village is seeking nominations for the 16th Annual Senior of the Year Awards which recognizes outstanding residents who go above and beyond to positively benefit the community. Each year the Community Relations Committee selects a senior man and senior woman from the nominees to receive the awards. Nominees must have an incorporated Lombard home mailing address and be 65 years of age or older. Nominations must include a brief statement of 50 words or less on why the nominee should be considered for the award, as well as a short biography of the nominee. All nominations must be received by 4:30 pm on Friday, August 27th. Village Cruise Nights Car Shows and Summer Concerts final event for the 2021 season is scheduled for Saturday, September 4th from 6:00 to 10:00 pm with the ever-popular American English band scheduled. The Union Pacific Railroad has closed the intersection of Grace and St. Charles Road for northbound and southbound traffic due to crossing repairs through August 27th. A detour route utilizing Main Street is posted. Please check the Village website for information on this project and other construction projects throughout the Village. Mark your calendars for the We Remember Blood Drive on Wednesday, September 8th from 8:00 am until 1:00 pm at Yorktown and at First Church, 220 S. Main from 1:30 pm to 7:00 pm. Be a hero! Donate blood - it saves lives. Village Clerk Liz Brezinski provided the following report: At the July 15th meeting, the Village Board of Trustees and staff discussed 12 current vacancies on Village volunteer Boards, Village of Lombard Page 3 Village Board of Trustees Minutes August 19, 2021 Committees and Commissions. Following the meeting, the Village publicized a call for applications across multiple platforms using traditional media, social media, targeted recruitment to community organizations, and word of mouth communications. To date, the Village has received a total of 44 applications for consideration. The breakdown of applications received to date is as follows: Community Promotion & Tourism 11 applications Community Relations 9 Finance & Admin 2 Plan Commission 7 Public Safety & Transportation 7 PW & Environmental Concerns 5 Zoning Board of Appeals 3 The applications that have been received thus far are being transmitted to each Committee Chair for review and consideration this evening. Moving forward, Committee Chairs, will meet and interview potential applicants and for appointment at an upcoming meeting. For more information and the latest updates, please visit www.villageoflombard.org/committees. Village President Keith Giagnorio noted that prior to the Board meeting a swearing-in ceremony was held to swear-in three new Police Officers as well as swear-in one Officer to the rank of Sergeant and one Sergeant to the rank of Lieutenant. He congratulated the Officers; thanked the officers who retired for their service to the community and the Police Department; and spoke of how proud he is of the Village's first responders. VIII Consent Agenda . Payroll/Accounts Payable A. 210230 Approval of Accounts Payable For the period ending July 16, 2021 in the amount of $1,761,641.87. This Payroll/Accounts Payable was approved on the Consent Agenda B. 210237 Approval of Village Payroll For the period ending July 17, 2021 in the amount of $976,945.38. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes August 19, 2021 C. 210238 Approval of Accounts Payable For the period ending July 23, 2021 in the amount of $952,956.05. This Payroll/Accounts Payable was approved on the Consent Agenda D. 210241 Approval of Accounts Payable For the period ending July 30, 2021 in the amount of $1,033,479.28. This Payroll/Accounts Payable was approved on the Consent Agenda E. 210254 Approval of Village Payroll For the period ending July 31, 2021 in the amount of $902,530.24. This Payroll/Accounts Payable was approved on the Consent Agenda F. 210255 Approval of Accounts Payable For the period ending August 6, 2021 in the amount of $1,335,293.45. This Payroll/Accounts Payable was approved on the Consent Agenda G. 210261 Approval of Accounts Payable For the period ending August 13, 2021 in the amount of $1,096,413.64. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) H. 210208 PC 21-18: 229 Eisenhower Lane South - Dentless Touch, Inc. The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.420(C)(21) of the Lombard Village Code to allow for a motor vehicle repair business to operate on the subject property located within the I Limited Industrial District. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7974 I. 210209 PC 21-19: 23 W Maple Street - Victorian Cottage Museum, conditional use for a cultural institution (museum) and companion variances The Plan Commission submits its recommendation to approve the following relief for the subject property, located within the R2 Single-Family Residence District: 1. A conditional use per Section 155.407(C)(3) of the Lombard Village Code to allow for a cultural facility/institution (museum); 2. A variation from Section 155.210(A)(3)(b) of the Lombard Village Code to allow a twenty-six (26) foot high accessory Village of Lombard Page 5 Village Board of Trustees Minutes August 19, 2021 structure; 3. A variation from Section 155.210(B)(1)(a) of the Lombard Village Code to allow a single accessory building in a residential district to exceed ten percent of the zoning lot; 4. A variation from Section 155.210(B)(1)(a) of the Lombard Village Code to allow the combined area of all accessory buildings to exceed the ground floor area of the principal structure; 5. A variation from Section 155.210(B)(2)(a) of the Lombard Village Code to allow a three (3) foot interior side yard setback for an accessory structure; and 6. A variation from Sections 155.407(J) and 155.602(C) of the Lombard Village Code to allow for zero off-street parking spaces. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7975 J. 210216 ZBA 21-03: 114 N. Columbine Avenue The Zoning Board of Appeals submits its recommendation to approve a variation from Section 155.407(F)(1) of the Lombard Village Code to reduce the required front yard setback from thirty feet (30’) to twenty feet (20’) for the subject property located within the R2 Single-Family Residence Zoning District. The requested relief is for a second-story addition to an existing nonconforming single-family residence located on the subject property. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7976 K. 210233 Village Equipment to be Declared Surplus Ordinance approving the request of the Police and Fire Departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include: Police Department: Eighteen Taser X26P models with serial numbers X1200AP4A; X1200AP4; X1200692V; X12006926; X120068D9; X1200688H; X1200CK70; X1200CK6C; X1200CK5F; X1200689A; X120068CR; X120068M6; X1200D63N; Xl200AP4K; Xl200AP65; X1200AP5R; X12006889; X1200D5YN; and specific accessories such as batteries, cartridges, and holsters to be sold to fellow law enforcement agencies; Fire Department: Whirlpool dryer, Model # WGD5550XW0, Serial # M037)3)82; GE Washer, Model # GFW450SSM1WW, Serial # MM203672T; items to be sold for scrap. Village of Lombard Page 6 Village Board of Trustees Minutes August 19, 2021 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7977 L. 210259 Ordinance Amending the Lombard Traffic Code - Yield Sign to be replaced by Stop Sign Recommendation from the Public Safety & Transportation Committee to approve an Ordinance amending the Lombard Traffic Code (Ordinance 1186) to replace the yield sign at Lombard Road and Berkshire with a stop sign. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7978 M. 210263 Ordinance Authorizing the Disposal of Municipally-Owned Property - Garden Shed/Chicken Coop Approval of an ordinance declaring a garden shed/chicken coop located at 23 W. Maple Street as surplus and authorizing its sale and/or disposal. Arrangements have been made to relocate the coop to Park District property. Staff requests a waiver of first reading. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7979 N. 210264 Ordinance Amending Title 11, Chapter 112, Section 112.18(B) - Alcoholic Beverages Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code in regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event within the St. Charles Road (from Main Street to 150 feet west of Park Avenue) and Park Avenue (from Michael McGuire Drive to St. Charles Rd.) public rights-of-way on September 4, 2021 relative to Cruise Nights and the Summer Concert Season Finale. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7980 Other Ordinances on First Reading O. 210252 Tax Levy Ordinance - Special Service Area Number Three Ordinance providing for the levy and assessment of taxes for the Village of Lombard Special Service Area Number Three (SSA #3) in the amount of $9,733.50 for the fiscal year beginning January 1, 2021 and ending December 31, 2021. (DISTRICT #6) Village of Lombard Page 7 Village Board of Trustees Minutes August 19, 2021 This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7984 Ordinances on Second Reading Resolutions P. 210185 Butterfield Road Corridor Plan - CMAP Planning Grant A Resolution approving an Intergovernmental Agreement (IGA) between the Chicago Metropolitan Agency for Planning (CMAP) and the Village of Lombard in order to conduct a Butterfield Road Corridor Planning Study. The Study will also include selected properties within the Villages of Downers Grove and Oak Brook as well as unincorporated DuPage County. Per the IGA, the local contribution for this planning effort will be $24,000 proportionately shared amongst the participating entities on a pro rata basis, with Lombard’s contribution being $10,680.97. This action supplements the action by the Village Board at its June 17, 2021 meeting which authorized the Village Manager to sign a Project Charter relative to the Study. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 33-21 Q. 210231 Intergovernmental Agreement Between Village of Lombard and Glenbard Township HS District No. 87 Resolution authorizing an Agreement between the Village of Lombard and Glenbard Township High School District No. 87 to provide paramedic services during football games held at the Glenbard East High School for the 2021 football season. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 34-21 Other Matters R. 210232 Tree Consortium Bid Waiver for Second Purchase Order Request for a waiver of bids and approval to purchase additional trees through the West Central Municipal Conference in an amount not to exceed $68,150.00. This expenditure will begin to address the deficit between increased tree removals since 2019 and the number of trees that were originally scheduled to be planted. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda S. 210251 Pre-Purchase of Little John Digester for Fairview Lift Station Village of Lombard Page 8 Village Board of Trustees Minutes August 19, 2021 Request for a waiver of bids and approval of an agreement with McIntire Management Group, the lowest submitted proposal of two (2) proposals received, in an amount not to exceed $49,704.00. To expedite construction and to minimize construction observation time, the Public Works Department directly solicited proposals from two (2) pre-selected qualified contractors who specialize in these patented technologies. (DISTRICT #6) This Bid was approved on the Consent Agenda T. 210258 Purchase of Four Zoll AutoPulse Units and Equipment Request for a waiver of bids and award of a contract to Zoll Medical Corporation in the amount of $67,759 for the purchase of Four Zoll AutoPulse Units and equipment. Zoll is the sole source provider for the Units and equipment. This Bid was approved on the Consent Agenda U. 210227 2020 Annual Comprehensive Financial Report and Management Letter from Lauterbach & Amen, LLP Concurrence in the recommendation from the Finance & Administration Committee to accept the 2020 Annual Comprehensive Financial Report and Management Letter as submitted by Lauterbach & Amen, LLP. This Request was approved on the Consent Agenda V. 210234 Police Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Report for the year ending December 31, 2020. This Request was approved on the Consent Agenda W. 210235 Fire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Compliance Report for the year ending December 31, 2020. This Request was approved on the Consent Agenda X. 210256 South Water Tower Pressure Adjusting Station Approval of a deposit of funds in the amount of $50,000.00 with the DuPage Water Commission for design engineering services and legal work performed in advance of the construction of the South Water Tower Pressure Adjusting Station. (DISTRICT #3) This Request was approved on the Consent Agenda Y. 210257 Agreement with GovTemps USA LLC for Human Resources and Community Development Department Assistance Motion approving an extension to an agreement with GovTemps USA, LLC in an amount not to exceed $55,000 for temporary employee Village of Lombard Page 9 Village Board of Trustees Minutes August 19, 2021 assistance to the Human Resources and Community Development Departments. This Request was approved on the Consent Agenda Z. 210262 Revisions to Village Board Policy 6.K - Street Closures for Special Events A recommendation from staff to approve revisions to Village Board Policy 6.K regarding street closures for special events. (DISTRICTS - ALL) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 210253 Ordinance Amending the Village's Fiscal Year 2021 Budget Ordinance to Distribute the 2019 and 2020 Revenues over Expenditures Ordinance providing for an increase of $3,019,489 to transfer $1,509,744.50 to both the Pension Stabilization Fund and the Building Fund. In addition an increase of $1,509,744.50 is needed to distribute funds from the Pension Stabilization Fund to IMRF ($301,948.90), Police Pension (603,897.80), and Fire Pension ($603,897.80). Waiver of first reading is requested. (2/3 vote of Corporate Authorities required, 5 of 7) A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, that the Ordinance Amending the Village's Fiscal Year 2021 Budget Ordinance to Distribute the 2019 and 2020 Revenues Over Expenditures be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 7981 Other Ordinances on First Reading Ordinances on Second Reading Village of Lombard Page 10 Village Board of Trustees Minutes August 19, 2021 Resolutions Other Matters B. 210207 PC 21-17: 351 E Roosevelt Road - Panda Express A request by the petitioner and staff to remand the petition back to the Lombard Plan Commission for a further public hearing to consider a new site plan packet that was prepared and submitted to the Village after the initial public hearing was held by the Plan Commission. The remand will be for the Plan Commission to review the amended plans at their September 20, 2021 meeting and offer a new recommendation back to the Village Board of Trustees . (DISTRICT #6) A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the request by the petitioner and staff to remand the petition back to the Plan Commission for further review to consider a new site plan be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Anthony Puccio, seconded by Trustee Brian LaVaque, that the regular meeting of the President and Board of Trustees of the Village of Lombard held in the Board Room of the Lombard Village Hall on Thursday, August 19, 2021 be recessed to Executive Session at 6:23 p.m. for the purpose of discussion of Pending Litigation. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held in the Board Room of the Lombard Village Hall was called to order at 6:37 pm by Village President Keith Giagnorio. 8 - Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . Village of Lombard Page 11 Village Board of Trustees Minutes August 19, 2021 A motion was made by Trustee Anthony Puccio, seconded by Trustee Brian LaVaque, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 19, 2021 in the Board Room of the Lombard Village Hall be adjourned at 6:38 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 12