Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 16, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes September 16, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 16, 2021 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Assistant Village Attorney Jason Guisinger III. Public Hearings IV. Public Participation 210279 Proclamation - Fire Prevention Week 2021 Village President Keith Giagnorio noted that October 3rd through October 9th was Fire Prevention Week. V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the minutes of the regular meeting of September 2, 2021 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Village of Lombard Page 1 Village Board of Trustees Minutes September 16, 2021 Tourism Committee, reported: The committee met on Tuesday and reviewed: approved the Local Tourism Grant program for 2022. A Call for Applications will be released soon with a submission deadline of Friday, December 10th; Beth Marchetti from the DuPage Convention and Visitors Bureau gave a presentation on the outcomes of the Intelligentsia Cup - Lombard Cycling Classic. With 472 domestic and international athletes, the race generated at least 321 room nights in Lombard resulting in $27,285 in room revenue. A survey of downtown businesses conducted after the race revealed that overall downtown businesses were supportive of the event and the Tuesday race day. The Committee also discussed options for potential American Rescue Plan funding towards hospitality sector relief to fund industry recovery and hotel public safety. Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations Committee, reported: The committee met on Monday and reviewed applications for the Senior Man and Senior Woman of the year awards; update on Senior Fair; communications plan relative to the purchase of a drone. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Finance & Administration Committee, reported the following: The committee reviewed the permissible 2021 property tax levy. The committee recommended the levy to go to the Village Board and this will be on an agenda in November. The committee reviewed summary information on the General Fund and the Water and Sewer Fund Budgets for 2022. The entire FY2022 proposed budget will be presented at the committee’s next meeting for recommendation to the Village Board. The Finance & Administration Committee held a joint meeting with the Economic & Community Development Committee. The members discussed the creation of an Economic Development Fund and a Business Retention Incentive Policy. This would entail revising the Village of Lombard Page 2 Village Board of Trustees Minutes September 16, 2021 year-end General Fund Reserve policy to include the Economic Development Fund as a reserve and presented a proposed Business Retention Incentive Policy. Both Committees discussed these policies and how best to move forward. The committees jointly recommend both the Economic Development Fund and Business Retention Incentive Policy to the Village Board for consideration. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: The Lombard Public Works Department is looking for residents to participate in the Public Works Citizens Academy which will be held on Mondays from October 4th through October 25th from 6-8:30 pm. The academy focuses on all aspects of responsibilities of the Public Works staff and provides residents with tours of Village facilities as well as presentations by staff. Applications are due by September 24th. The Finley Road and Elizabeth Resurfacing project continues and will run through the end of September, weather permitting. During construction, traffic on Finley Road may be impacted at times. A detour route will utilize Edson. The Police Department will host a free child safety seat inspection event on Saturday, September 18th at the Police facility from 8:00 am until noon. The Fire Department will host its Annual Open House on Wednesday, October 6th at Station 45, 50 E. St. Charles Road from 6-8pm. This is a free family-fun event. For additional information on these events, please check the Village website at www.villageoflombard.org. Village of Lombard Page 3 Village Board of Trustees Minutes September 16, 2021 VIII Consent Agenda . Payroll/Accounts Payable A. 210280 Approval of Village Payroll For the period ending August 28, 2021 in the amount of $875,835.74. This Payroll/Accounts Payable was approved on the Consent Agenda B. 210281 Approval of Accounts Payable For the period ending September 3, 2021 in the amount of $2,306,327.96. This Payroll/Accounts Payable was approved on the Consent Agenda C. 210284 Approval of Accounts Payable For the period ending September 10, 2021 in the amount of $408,800.56. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 210265 FY2022 One-Ton Dump Truck Purchase and an Ordinance Authorizing the Sale and/or Disposal of Municipally-Owned Personal Property Request for a waiver of bids and award of a contract to Sutton Ford in the amount of $49,251.00 for the purchase of one new Ford F-550 chassis and a waiver of bids and award of a contract to Monroe Truck Equipment in the amount of $55,128.00 to furnish and install the body and equipment on the chassis per Village specifications. The chassis is available for joint purchase through the Suburban Purchasing Cooperative contract #182 and the body and equipment are available for joint purchase through Sourcewell Cooperative Purchasing contract #080114-MTE. Staff requests approval of an ordinance declaring Village unit 334, a 1-Ton Dump Truck, as surplus equipment and authorizing its sale at public auction. Staff also requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7985 Village of Lombard Page 4 Village Board of Trustees Minutes September 16, 2021 E. 210267 2022 John Deere 410L Backhoe With Breaker Purchase Request for a waiver of bids and award of a contract to West Side Tractor of Illinois in the amount of $123,972.23. This equipment will be purchased through the Sourcewell Cooperative Purchasing Contract #032515-JDC. Staff is also requesting approval of an ordinance declaring a 2010 John Deere 410J backhoe, unit WT472, as surplus and authorizing its trade-in to West Side Tractor of Illinois in the amount of $40,000.00. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7986 E-2. 210295 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance decreasing the number of authorized liquor licenses in the Class "T-III" liquor license category by one, to reflect the sale of the Fairfield Inn & Suites located at 645 West North Avenue, and the termination of the Class “T-III” liquor license issued to the prior owner, FFI, LLC, in relation thereto. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7987 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters F. 210080 Sidewalk Snow Removal Contract Request to reject all bids and authorize Village staff to solicit proposals from contractors that are capable to perform this service. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda G. 210002 Approval of Development Services Inspection Consultant Services - Thomas Engineering Group Staff requests that the Village Board approve a First Amendment to the professional services Agreement with Thomas Engineering Group to continue to perform engineering inspection activities on behalf of the Village Community Development Department. The amendment increases the services to be performed by Thomas Engineering and Village of Lombard Page 5 Village Board of Trustees Minutes September 16, 2021 increases the hours of work for inspection activities. This Request was approved on the Consent Agenda H. 210289 Agreement with RingCentral, Inc. Request for a waiver of bids and authorization for the Village to enter into a Five-year Agreement with RingCentral, Inc. in the amount of $261,589 to provide Voice Over Internet Protocol (VoIP) Phone Services. This Request was approved on the Consent Agenda I. 210274 Re-appointments - Lombard Historic Preservation Commission Request for the concurrence in the re-appointments of Lyn Myers, Brigitte O'Brien, Patricia Poskocil, Jason Sanders and Bob Wardzala to the Lombard Historic Preservation Commission for four-year terms of office to January 2025. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Anthony Puccio, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 210296 800 E. Roosevelt Road - Noon Whistle Brewing Special Event Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Oktoberfest) on October 2, 2021 located at 800 E. Roosevelt Road. Staff requests a waiver of first reading. (DISTRICT #6) A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig , that this Ordinance be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Abstain: 1- Brian LaVaque Enactment No: Ordinance 7988 Other Ordinances on First Reading Village of Lombard Page 6 Village Board of Trustees Minutes September 16, 2021 Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 16, 2021 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:15 p.m. for the purpose of discussion of Pending Litigation. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 16, 2021 in the Board Room of the Lombard Village Hall was called to order at 6:26 p.m. by Village President Keith Giagnorio. 8 - Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 16, 2021 in the Board Room of the Lombard Village Hall be adjourned at 6:27 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 7