Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, December 2, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes December 2, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 2, 2021 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Assistant Village Manager Nicole Aranas Village Attorney Tom Bayer Assistant Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the minutes of the regular meeting of December 2, 2021 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes December 2, 2021 Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: All residents are invited to join the Lombard Park District, the Village of Lombard, the Lombard Historical Society, local churches and businesses in the downtown area this Saturday for Jingle Bell Jubilee held at Lilacia Park with a tree lightning scheduled at 5:30 pm. There will be a visit from Santa and Jingles the reindeer. Step back into Lombard’s history with a free tour of the Museum at 23 W. Maple or listen to the Canterbury Carolers performing at the Museum beginning at 6pm. Free leaf collection continues through December 10. During this time, residential property owners may place an unlimited amount of paper bags containing only leaves curbside on their normal Waste Management collection day without the need for stickers. Visit www.villageoflombard.org/yardwaste for additional information. Village of Lombard Page 2 Village Board of Trustees Minutes December 2, 2021 The Lombard Fire Department is teaming up with other local fire departments to participate in Keep the Wreath Red. This holiday safety program serves as a visual reminder for residents to take additional safety measures as they decorate for the holidays. The Lombard Fire Department 20th annual Toy Drive is underway and continues through December 10th. Residents can drop off unopened, unwrapped toys at Fire Station 45, 50 E. St. Charles Road, Fire Station 44 at 2020 S. Highland, and the Village Hall, 255 E. Wilson. Other toy drop-off locations are listed on the Village website. The Toy Drive will culminate with the Toy Parade scheduled for Saturday, December 11th beginning at 10:15 am from Station 45 and heading south on Main Street to Glenbard East High School. Residents may line up along Main Street to donate gifts to Fire Department elves who will collect the packages. Donations will then be taken to Yorktown where they will be sorted and distributed. Visit www.villageoflombard.org/toyparade for a list of items being collected and locations where items can be dropped off. Help make this holiday a little brighter for families by donating toys and other needed items. Through January 17th, residents can recycle their old or unwanted holiday lights and extension cords by depositing them in the collection bin located outside of the Public Works building. VIII Consent Agenda . Payroll/Accounts Payable A. 210383 Approval of Accounts Payable For the period ending November 19, 2021 in the amount of $710,461.28. This Payroll/Accounts Payable was approved on the Consent Agenda B. 210387 Approval of Village Payroll For the period ending November 20, 2021 in the amount of $833,877.61. This Payroll/Accounts Payable was approved on the Consent Agenda C. 210388 Approval of Accounts Payable For the period ending November 26, 2021 in the amount of $1,338,378.60. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 3 Village Board of Trustees Minutes December 2, 2021 D. 210307 PC 21-25: 448 W. North Avenue - Supreme Lobster and Seafood Warehouse The Plan Commission submits its recommendation to approve the petitioner, Supreme Lobster and Seafood Company, Inc's., request that the Village take the following actions in regard to the subject property located within R1 Single-Family Residence District: 1. Approve a map amendment (rezoning) to I Limited Industrial District of the Lombard Village Code; 2. Approve a conditional use for a Planned Development, pursuant to Section 155.420(C)(27) of the Lombard Village Code; 3. Approve a conditional use for building height of 45 feet, where the maximum of 40 feet is allowed as the property is within 100 feet of a residentially-zoned property, pursuant to Section 155.420(G) of the Lombard Village Code; 4. Approve a deviation for a transitional building setback to the north of 16 feet, where 45 feet is required, pursuant to Section 155.420(J) of the Lombard Village Code; and 5. Approve a deviation for a transitional landscape yard to the north of 15 feet, where 30 feet is required, pursuant to Section 155.420(K) of the Lombard Village Code. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinances 8010 & 8011 Other Ordinances on First Reading E. 210306 PC 21-24: Text Amendment to the Zoning Ordinance (Chapter 155 of the Lombard Village Code). The Plan Commission submits its recommendation to approve the following text amendments regarding catering: 1. Amend Section 155.415(C), Section 155.418(C), and Section 155.419(C) to remove catering as a conditional use of the Lombard Village Code; 2. Amend Section 155.413(B), Section 155.414(B), Section 155.415(B), Section 155.416(B), Section 155.417(G)(1)(b), Section 155.418(B), and Section 155.419(B) to make catering a permitted use of the Lombard Village Code; 3. Amend Section 155.412(C) to make catering a conditional use of the Lombard Village Code and 4. Amend Section 155.802 to add a definition for catering of the Lombard Village Code. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8015 Village of Lombard Page 4 Village Board of Trustees Minutes December 2, 2021 F. 210347 Text Amendments to Section 150.092 of Village Code: Building Structural Engineering Inspection Report Requirements The Board of Building Appeals (BOBA) recommends approval of the proposed local code amendments which would require a Structural Engineer inspection report to be undertaken for all buildings of four stories or more. The proposed amendments also set forth timing provisions and processes for such reviews. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8016 G. 210348 Text Amendments to Section 150.001 through 150.017 and 150.035 of Village Code: General Provisions and Local Amendments to the 2018 International Residential Code The Board of Building Appeals (BOBA) recommends approval of the proposed local code amendments which would provide clarity and would: 1. Clarify the scope, intent, and applicability, of the 2018 International Residential Code 2. Amend definitions of “attached dwelling”; 3. Amend provisions for climatic and geographical design criteria; 4. Amend and clarify definition and design criteria for landscape retaining walls; 5. Amend, delete and/or replace provisions of Section 150.035 of the Lombard Village Code as it pertains to exempted work from permit requirements; and 6. Amend provisions pertaining to private walkways, decks and patios This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8017 H. 210357 PC 21-02: Text Amendment to Chapter 153 of the Lombard Village Code - Sign Ordinance The Plan Commission submits its recommendation to approve the Village of Lombard's request for a comprehensive text amendment to Chapter 153 of the Lombard Village Code (the Sign Ordinance), and any other relevant sections for clarity: Said section and subsection amendments, include the following: 1. Section 153.003 - amending type of signs. 2. Section 153.103 - amending the insurance requirements and penalties. 3. Section 153.205 - amending signs not subject to a permit fee. 4. Section 153.206 - amending signs not subject to a permit. 5. Section 153.211 - amending valance language. 6. Section 153.215 - amending where a development sign can Village of Lombard Page 5 Village Board of Trustees Minutes December 2, 2021 be placed. 7. Section 153.227 - adding noncommercial signs as a sign type. 8. Section 153.228 - adding a provision for mixed signs. 9. Section 153.229 - amending where a real estate sign can be placed. 10. Section 153.235 - striking language that identifies sign type. 11. Section 153.237 - striking expired provisions. 12. Section 153.239 and 153.240 - striking sections that are covered in Section 153.211. 13. Section 153.241 - striking language that identifies sign type. 14. Section 153.243 - amending the Section to allow for window signs greater than 20% of a window. 15. Section 153.505 - clarifying that wall signs are per frontage and striking a provision on number of signs that is no longer used. 16. Section 153.601 - amending the definitions, the first and last time that definition is used of the word: flag, sign, vehicle, and sign, window; adding a definition for: sign, noncommercial; striking the definition of: sign, political campaign, sign, under canopy, and sign, valance. (DISTRICTs - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8018 Ordinances on Second Reading Resolutions I. 210368 North Avenue Pressure Adjusting Station Rehab & Building Replacement Construction Management/Construction Contract Approving a contract with Burke Design-Build, LLC in an amount not to exceed $2,770,685.00 for construction management services. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 41-21 I-2. 210354 2022 Victim Services Contract A Resolution approving, and authorizing the signature of the Village Manager on a one-year Social Services Contract with Association for Individual Development (AID) in the amount of $20,000. This Resolution was adopted on the Consent Agenda Enactment No: R 42-21 Village of Lombard Page 6 Village Board of Trustees Minutes December 2, 2021 Other Matters J. 210377 Right-of-Way Tree and Stump Removal Request for a waiver of bids and award of a contract to Homer Tree Care, Inc. in an amount not to exceed $45,000.00. The initial contract for January 1, 2021 through December 31, 2021 included two optional one-year renewals upon mutual agreement. Homer Tree Care, Inc. has agreed to renew the contract for an additional year at the submitted October 8, 2020 bid prices. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 210356 SUB 21-01: 145 Yorktown, Final Plat of Von Maur Yorktown Subdivision The Plan Commission submits its recommendation to approve the petitioner's request for approval of a plat of subdivision for a tract of land located at 145 Yorktown. Von Maur proposes to subdivide the property and build a new freestanding Olive Garden restaurant. (DISTRICT #3) This Request was approved on the Consent Agenda L. 210382 Village Board Meeting Schedule - 2022 Approval of the Village Board meeting schedule for 2022 including the cancellation of the first meetings in June, July and August (June 2, July 7, and August 4). This Request was approved on the Consent Agenda M. 210339 Re-appointment to Board of Fire & Police Commissioners and Appointments and Re-appointment to Board of Local Improvements (BOLI) Request for concurrence of the Village Board in the re-appointment of Tom Rachubinski to the Board of Fire & Police Commissioners for a three-year term to May 2024, and the appointment of Bob Bachner for a two-year term to May 2023, the appointment of Liz Brezinski to the Board of Local Improvements to fill a vacancy until May 2022 and the re-appointment of Cory Gapstur to the Board of Local Improvements for a two-year term to May 2023. This Appointment was approved on the Consent Agenda N. 210398 Approval for Purchase of Office Furniture for Police Records Renovation Award of a contract to Villa Park Office Supply, the lowest responsible bidder of three bids received, in the amount of $34,397.84 for the purchase of office furnishings and storage as part of the Police Records Department renovation included in the Village CIP. Village of Lombard Page 7 Village Board of Trustees Minutes December 2, 2021 This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 7- Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 2, 2021 in the Board Room of the Lombard Village Hall be adjourned at 6:14 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 8