Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, August 18, 2022 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes August 18, 2022 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 18, 2022 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Assistant Village Manager Nicole Aranas HR Director Kathy Dunne Village Attorney Jason Guisinger Assistant Village Attorney Jonathan Priest Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Brian LaVaque, that the minutes of the regular meeting of July 21, 2022 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Village of Lombard Page 1 Village Board of Trustees Minutes August 18, 2022 Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, reported the following: The Community Promotion and Tourism Committee met earlier this month to finalize its recommendations for local hotel relief programs. We’ll have a presentation on those recommendations later tonight under separate action. Additionally, the Committee had a presentation from the DuPage Convention and Visitors Bureau on the DuPage County Hotel Relief program. The County has approved a grant program for DuPage County hotels that would complement any local program approved in Lombard. Finally, the Committee had a brief recap on the Lombard Cycling Classic and the Intelligentsia Cup Racing Series. The Lombard Cycling classic was held in downtown Lombard on July 26th. The Lombard event marked the final stop of the DuPage Triple Crown, which is the DuPage Sports Commission’s multi-day “omnium,” celebrating winners of racers participating in the Glen Ellyn, Winfield, and Lombard races. Overall, racers from 16 nations and 43 states participated in the race series. Locally 174 individuals participated in the local family fun ride. In all, the event brought in at least 298 confirmed hotel nights within Lombard and a number of our downtown businesses reported strong sales as a result of the event. Personally, I spent a very enjoyable afternoon and evening with my family at the downtown race and nearby Farmer's market and thought it was a rousing success. I am looking forward to next year! Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Finance & Administration Committee, reported the committee met on July 25th. The Village’s auditor, Lauterbach & Amen, was present to review the 2021 Annual Comprehensive Financial Report and Management Letter with the Committee. There was discussion with staff and the auditor regarding the audit, and the Committee unanimously recommended to accept and place on file with the Village Clerk the 2021 Annual Comprehensive Financial Report and Management Letter. This item is on the agenda this evening for approval by the Board. The Committee then received a presentation Village of Lombard Page 2 Village Board of Trustees Minutes August 18, 2022 from staff regarding a new program that the Village is working on related to a skill-based pay system for administrative employees. This program would set up a formal system for training employees on duties across departments, and would provide incentives to employees who complete the training and assist other departments. The Village Board will hear more about this program in the coming months, including at the budget workshop which will take place at 3pm on September 26th. The Committee’s next meeting will take place on September 12th. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Transportation Committee, reported the following: The Police Department provided a new patrol beat design and analysis; received updates from Police and Fire Departments. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: There are only two more Village Cruise Nights and Summer Concerts series events remaining this season. This is a family-friendly free event that features cool cars, live music, a Kids’ Corner and so much more. This Saturday come and enjoy the sounds of Kaleidoscope Eyes. The Cruise Nights grand finale is August 27th featuring the 7th Heaven Band. Lombard is now home to a Farmer’s Market scheduled every Tuesday through October 18th from 2:00 pm to 7:00 pm and is located on St. Charles Road just east of Main Street. Please stop by for fresh produce, vendors and live music. The Village is seeking nominations for the 17th annual Senior of the Year Awards, which recognizes outstanding seniors who volunteer or go above and beyond to positively benefit the community. Nominations must be received by 4:30 pm September 1st. As a reminder to motorists, schools are back in session. Please be mindful of speed limits around schools; be cautious of children and Village of Lombard Page 3 Village Board of Trustees Minutes August 18, 2022 crossing guards around schools; stop for school busses picking up and dropping off students; and avoid the use of cell phones in school zones. Beginning August 19th and running through September 6th, the Lombard Police Department will be joining other agencies with the Labor Day “Drive Sober or Get Pulled Over” campaign focused on keeping our community safe by stepping enforcement of impaired, unbuckled and distracted drivers. The next blood drive is scheduled for Monday, August 22nd from 9:00 am until 1:00 pm at the Glenn Westlake School, 1514 S. Main Street. Be a hero, donate blood. It saves lives. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 220245 Approval of Village Payroll For the period ending July 16, 2022 in the amount of $966,114.45. This Payroll/Accounts Payable was approved on the Consent Agenda B. 220246 Approval of Accounts Payable For the period ending July 22, 2022 in the amount of $1,080,212.77. This Payroll/Accounts Payable was approved on the Consent Agenda C. 220249 Approval of Accounts Payable For the period ending July 29, 2022 in the amount of $579,216.56. This Payroll/Accounts Payable was approved on the Consent Agenda D. 220258 Approval of Village Payroll For the period ending July 30, 2022 in the amount of $910,789.24. This Payroll/Accounts Payable was approved on the Consent Agenda E. 220259 Approval of Accounts Payable For the period ending August 5, 2022 in the amount of $739,390.94. This Payroll/Accounts Payable was approved on the Consent Agenda F. 220264 Approval of Accounts Payable For the period ending August 12, 2022 in the amount of $540,524.36. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes August 18, 2022 Ordinances on First Reading (Waiver of First Requested) G. 220219 Comprehensive Plan - Adoption of Bicycle and Pedestrian Master Plan Ordinance approving a text amendment to Section 152.01 of Village Code to incorporate the Lombard Village-wide Bicycle and Pedestrian Master Plan, and include edits for clarity. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8078 H. 220225 PC 22-19: 401 Crescent Blvd - Little Muslims Academy LLC Day Care Center The Plan Commission submits its recommendation to approve an Ordinance granting a conditional use pursuant to Section 155.414(C)(5) of the Lombard Village Code for a day care center to operate on the subject property located within the B2PD General Neighborhood Shopping District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8079 I. 220226 Ordinance Amending the Village of Lombard Traffic Code Ordinance #7748 - Immobilization Ordinance Amendment Ordinance amending the Village of Lombard Traffic Code Ordinance #7748 reflecting a change in the deposit required to remove an immobilization device from $15 per unpaid citation to 25% of the unpaid citation balance; bring post immobilization hearing deposit fees up to the police department's current costs; and include post immobilization hearings to be conducted at the next administrative hearing date instead of within forty-eight (48) hours. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8080 J. 220266 Ordinance Amending Title 11, Chapter 112, Section 112.18(B) - Alcoholic Beverages Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code in regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event within the St. Charles Road (from Main Street to 150 feet west of Park Avenue) and Park Avenue (from Michael McGuire Drive to St. Charles Road) public rights-of-ways on August 27, 2022 relative to Cruise Nights and the Summer Concert Season Finale. (DISTRICT #1) Village of Lombard Page 5 Village Board of Trustees Minutes August 18, 2022 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8081 Other Ordinances on First Reading Ordinances on Second Reading K. 220196 PC 22-14: 470 and 498 E. Roosevelt Road - Rainbow Cone The Plan Commission submits its recommendation to approve the petitioner's (Rainbow Cone) request that the Village take the following actions on the subject property, located within the B4A Roosevelt Road Corridor: 1. Pursuant to Section 155.504(A) (major changes in a planned development) of Village Code, amend Ordinance 6240 granting conditional use approval for the Carson Center Planned Development, as established by Ordinance 5456, for the Vacant Property (470 E. Roosevelt Road) to be excluded from the geographical boundry of the planned development to approve the removal from said Carson Center Planned Development; 2. In conjunction with the request for removal from the planned development, approve a map amendment to rezone the property located at 470 E. Roosevelt Road from B4APD Roosevelt Road Corridor Planned Development to B4A Roosevelt Road Corridor; 3. Approve a plat of consolidation. (DISTRICT #6) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8082 Resolutions L. 220262 Resolution Regarding the Designation of Signatories on Village Accounts Resolution approving Rhonda Heabel, Assistant Director of Finance, as an approved signatory on Village accounts. This Resolution was adopted on the Consent Agenda Enactment No: R 38-22 Other Matters M. 220244 Approval of Building Inspection Consultant Services for 2022 - B&F Construction Code Services Staff requests approval of a contract with B&F Construction Code services to perform building inspections activities on behalf of the Village Village of Lombard Page 6 Village Board of Trustees Minutes August 18, 2022 for the 2022 calendar year. This Bid was approved on the Consent Agenda N. 220256 FY2022 Pavement Marking Replacement Program Request for a waiver of bids and award of a contract to Superior Road Striping, Inc. in the amount of $61,962.10. The purpose of the pavement marking program is to replace deteriorated and damaged pavement markings. Staff recommends using DuPage County's bid for a County-Wide project on March 4, 2022 and awarded Superior Road Striping, Inc. on March 22, 2022 by Resolution DT-R-0134-22. Superior included a Joint Purchase Form with their bid package to extend their bid prices to other taxing bodies in DuPage County. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N-2. 220267 FY 2022 Concrete Rehabilitation Project Award of a contract to Triggi Construction, Inc., the lowest responsible bidder of three (3) bids received, in the amount of $375,428.25. The Concrete Rehabilitation Project includes 2022 Concrete Alley, Diamond Grind and 22nd Street Sidewalk Improvements. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 220238 2021 Annual Comprehensive Financial Report and Management Letter from Lauterbach & Amen Recommendation of the Finance & Administration Committee to accept and file the 2021 Annual Comprehensive Financial Report and Management Letter as submitted by Lauterbach & Amen, LLP. This Request was approved on the Consent Agenda P. 220250 Police Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Report for the year ending December 31, 2021. This Request was approved on the Consent Agenda Q. 220251 Fire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Municipal Compliance Report for the year ending December 31, 2021. This Request was approved on the Consent Agenda R. 220263 Approval of a Fire (5) Year Lease Agreement with Konica Minolta Request for approval of a five (5) year contract with Konica Minolta in the amount of $132,368.80 for lease, maintenance agreement and copies for fifteen (15) copiers throughout Village facilities. This Request was approved on the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes August 18, 2022 S. 220223 "No Mow 'til Mother's Day" Program A recommendation of the Public Works and Environmental Concerns Committee to approve a policy to establish "No Mow 'til Mother's Day" pilot program in 2023. Residents are encouraged to delay their first mowing until after May. The purpose is to better accommodate the springtime propagation of flowering plants and also insects that serve as food for birds and pollinators for plants. (DISTRICT - ALL) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Militello seconded by Trustee Anthony Puccio, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner T. Local Hotel Grant Programs (This item has been moved to Separate Action IX-B.) IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading A. 220029 PC 22-02: 400 E St. Charles Road - New Directions Housing (Request of Petitioner to Continue to October 6, 2022) The Plan Commission submits its recommendation that the Village take the following actions on the subject property located within the R4PD Planned Development (Oakview Estates Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, approve an Ordinance amending the Oakview Estates Planned Development, as established by Ordinance No. 5488 and amended by Ordinance No. 7342. For the subject property, the amendment would change the land use from attached single-family (townhomes) to multiple-family dwellings. (DISTRICT #4) A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, that this Ordinance be continued to October 6, 2022 at the request of the petitioner. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 8 Village Board of Trustees Minutes August 18, 2022 Resolutions Other Matters B. 210177 Local Hotel Relief Grant Programs Recommendation from the Community Promotion and Tourism Committee to approve a Local Hotel Relief Grant Program in the amount of $275,000 and supplemental funding for the DuPage Convention and Visitors Bureau Tourism grant program in the amount of $25,000. Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, stated the following: Last fall, during our annual budget discussions and workshop, this Board directed the Community Promotions and Tourism Committee to develop recommendations for an allocation of $300,000 in funding to be dedicated to local hotel relief and recovery. Our Committee has spent a lot of time reviewing and discussing options for funding over the past year, together along with staff and our local hoteliers, and tonight the committee recommendation is being presented to the Board for consideration. At this point, I would like to turn it over to Nicole for a brief presentation on what has transpired since the last time we met and a review of the Committee recommendation. Assistant Village Manager Nicole Aranas provided an overview of a Powerpoint presentation. Village Manager Scott Niehaus noted these grant programs can be used for capital improvements. A motion was made by Trustee Bernie Dudek, seconded by Trustee Anthony Puccio, that the Local Hotel Relief Grant Program be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 18, 2022 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:26 p.m. to discuss Collective Negotiating Matters; Pending Litigation and Probable or Imminent Litigation. The motion carried by the following vote: Village of Lombard Page 9 Village Board of Trustees Minutes August 18, 2022 Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 18, 2022 in the Board Room of the Lombard Village Hall was called to order at 6:52 p.m. by Village President Keith Giagnorio. 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Bernie Dudek, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 18, 2022 in the Board Room of the Lombard Village Hall be adjourned at 6:53 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 10