Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 2, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes February 2, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 2, 2023 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner 1 - Elizabeth Brezinski Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Deputy Village Clerk Sheila York Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Bob Bachner, seconded by Trustee Brian LaVaque, that the minutes of the January 19, 2023 Village Board meeting be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes February 2, 2023 Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported the following: At the January 25 Special Meeting of the ECDC, the following actions were taken: 1. The ECDC recommended (6-0) recommended that the Village Board authorize the Village Manager to execute a professional services agreement with Ryan relative to the future termination of the Downtown Lombard TIF District. This item is on tonight’s Village Board agenda under Items for separate Action. 2. Staff also introduced a series of text amendments to the Nuisance code provisions pertaining to matters such as: a. Amending descriptions and classifications of vehicles which can be parked on a residential lot; b. Surface parking standards for recreational vehicles being parked on residential lots; c. Capping the number of recreational vehicles and/or trailers stored on a residential property; d. Temporary parking of snow clearing equipment on nonresidential properties; e. Adding provisions consistent with the Lombard Traffic Code pertaining to parking vehicles for sale on private property and; f. Notice provisions. The ECDC recommended (6-0) approval of the proposed amendments as presented at the meeting and subject to final review by staff and Village Counsel as warranted. This item will likely be placed on the March 2, 2023 Village Board agenda. Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Transportation Committee, reported the following: The committee met and reviewed a staff request for a change in the Village of Lombard Page 2 Village Board of Trustees Minutes February 2, 2023 Traffic Code to prohibit right turn on red at westbound Main and Parkside and Main and Hickory. The committee also reviewed a program relative to voluntary registration of private surveillance cameras. The Fire and Police Department gave updates. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Deputy Village Clerk Sheila York read the following: Residents are encouraged to sign up for Smart 911. This service is free and provides first responders with important information on your family, pets and any medical conditions as they are responding to an emergency at your home. Smart 911 is secure and confidential, and can help save a life. The risk of carbon monoxide poisoning increases during the winter months due to the cold temperatures forcing home heating systems to run longer and more frequently. Carbon monoxide is an invisible, odorless, colorless gas. CO alarms serve as an initial warning to residents of a higher CO limit in your home. The Fire Department recommends CO detectors on each level of your residence. The Lombard Park District invites residents to their Winter Fair this Saturday from 1:30 until 4:00 pm at Sunset Knolls Recreation Center, 820 S. Finley Road. Bundle up and bring the family out to enjoy some indoor and outdoor events, games and crafts, as well as hot chocolate. Donate blood at the February 15th Blood Drive at Yorktown between 9 am and 2pm. You will not only help save a life, you will be entered into a drawing for three weekend getaway packages to a destination of your choice including lodging, gas and spending money. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. Village of Lombard Page 3 Village Board of Trustees Minutes February 2, 2023 VIII Consent Agenda . Payroll/Accounts Payable A. 230044 Approval of Village Payroll For the period ending January 14, 2023 in the amount of $1,030,425.13. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230045 Approval of Accounts Payable For the period ending January 20, 2023 in the amount of $652,896.45. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230049 Approval of Accounts Payable For the period ending January 27, 2023 in the amount of $1,962,747.90. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading D. 230018 PC 23-01: 1280 S. Finley Road - Day Care The Plan Commission submits its recommendation to approve an Ordinance and grant the petitioner's request for a conditional use pursuant to Section 155.417(G)(2)(b)(iii) of the Lombard Village Code to allow for a day care center to operate on the subject property located within the B4A Roosevelt Road Corridor District. (DISTRICT #2) This Ordinance was passed on first reading on the Consent Agenda E. 230057 An Ordinance Amending Title 3, Chapters 31, 33 and 34 of the Lombard Village Code in Regard to Residency Requirements Ordinance amending Chapters 31, 33 and 34 of the Village Code to require the Police Chief, the Fire Chief and the Deputy Fire Chief to reside within the Village or within thirty (30) miles of the corporate boundaries of the Village. This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading Resolutions Village of Lombard Page 4 Village Board of Trustees Minutes February 2, 2023 F. 230043 Change Order #3, Carriage House Addition PW21-10 Reflecting an increase to the contract with Action 1 Construction, Inc., in the amount of $10,396.00. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 07-23 G. 230048 Cortland Avenue - Right of Way Dedication Acceptance of a Plat of Dedication for public right-of-way for three Village owned parcels located at the northern termini of Main Street and DuPage Avenue. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 08-23 H. 230050 Northern Illinois Municipal Electric Cooperative (NIMEC) A Resolution authorizing the Northern Illinois Municipal Electric Cooperative (NIMEC) to serve as the broker for the Village in regard to obtaining bids from electricity providers and authorizing the Village Manager or Director of Finance to approve a contract with the lowest cost electricity provider. This Resolution was adopted on the Consent Agenda Enactment No: R 09-23 Other Matters I. 230014 Highland Elevated Tank Perpetual Warranty & Maintenance Agreement (continued from January 19, 2023) Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $36,222.00. This is the fourth (4) of fifteen (15) possible one-year extensions of the contract. (DISTRICT #3) This Bid was approved on the Consent Agenda J. 220028 PC 22-01: Norbury Crossings Subdivision - Final Plat Staff requests to approve the Final Plat of Subdivision for Norbury Crossings located at 14,101,104 and 112 East 20th Street. (DISTRICT #3) This Request was approved on the Consent Agenda Enactment No: Ordinances 8045 and 8046 K. 230038 Historic Preservation Commission - 2022 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2022 Annual Report. Village of Lombard Page 5 Village Board of Trustees Minutes February 2, 2023 This Request was approved on the Consent Agenda L. 230047 Helen Plum Library Request to Place Banners on Village Owned Streetlights A recommendation approving the request from Helen Plum Library to place banners on Village owned streetlights. This request is compliant with Village Board Policy 6.H.-Placement of Banners on Village Light Poles. (DISTRICTS #1 & #5) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions A. 230021 Ryan, LLC Professional Services Agreement Related to Lombard Downtown Tax Increment Financing (TIF) District Termination With the life of the Lombard Downtown TIF District terminating on December 31, 2023 and pursuant to State Statutes (65 ILCS 5/11-74.4-3.5(c)(50)), the ECDC recommends that the Village Board authorize the Village Manager to execute a Professional Services Agreement between the Village and Ryan, LLC relative to the future termination of the Downtown Lombard TIF District. (DISTRICTS #1 & #4) Director of Community Development Bill Heniff gave an overview of a power point presentation. Village Manager Scott Niehaus explained that in accordance with Village ordinances and State Statutes, the Village Manager has authority to sign off on transactions is up to $25,000, and although the TIF is at an estimated cost between $4500 and $6500, it was included on the public agenda prior to signing the agreement to show the importance of the Village of Lombard Page 6 Village Board of Trustees Minutes February 2, 2023 Village’s transparency on closing this TIF, and notifying the other taxing districts. After closing the TIF, the other taxing districts will need to prepare for the additional EAV that they are not currently collecting and include this amount in their 2024 estimates that they will collect in 2025. The TIF is a 35-year TIF, which is unique; beginning at 23 years initially and an additional 12 year-extension, requested to and granted by the Illinois Legislature. Village Manager Scott Niehaus stated that after speaking with Trustee Bachner earlier, the concern is for the businesses that are affected as a result of closing this TIF and that a policy discussion is warranted to have a funding mechanism in place for any facade grants or lease-hold improvement grants. Village Manager Niehaus mentioned that the Economic Development Fund that was approved in October 2021, is an option. Staff will work on making sure that after the TIF closes, a funding mechanism is in place. Trustee Honig questioned the distribution of the TIF funds and if the School District is a recipient. Village Manager Niehaus explained that the once the TIF closes, distribution of the collected funds will go to other taxing districts, but about 70% of the EAV growth will go to the two School Districts. When the TIF was extended from 23 to 35 years, the Village declared all but 101 and 109 Main Street parcel as surplus, which resulted in the School Districts and Park District reaping the benefits of the EAV growth for the last 10 years. Trustee LaVaque commented on the longevity of the TIF (max for the State of Illinois) and looking forward to the policy discussions and continuing to create incentives for businesses. A motion was made by Trustee Anthony Puccio, seconded by Trustee Brian LaVaque, that the Lombard Village Board approve the request of staff to enter into a Professional Services Agreement with Ryan, LLC related to the Lombard Downtown Tax Increment Financing (TIF) District termination. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Other Matters X. Agenda Items for Discussion XI. Executive Session Village of Lombard Page 7 Village Board of Trustees Minutes February 2, 2023 XII. Reconvene XIII Adjournment . A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 2, 2023 in the Board Room of the Lombard Village Hall be adjourned at 6:21 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 8