Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 16, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes February 16, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2023 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:00 p.m. Chief of Police Roy Newton led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello 1 - Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Deputy Village Manager Nicole Aranas HR Director Kathy Dunne Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the minutes of the regular meeting of February 2, 2023 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Village of Lombard Page 1 Village Board of Trustees Minutes February 16, 2023 Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, reported the following: The Community Promotions and Tourism Committee met on February 7th. The Committee spent time hearing presentations from local organizations regarding to the following 2023 Local Tourism Grant applications: Lombard Junior Women’s Club Lilac Princess Program; Lombard Garden Club Lilac Sale; DuPage County Convention and Visitors Bureau and Prairie State Cycling Series; Lombard Chamber of Commerce Jingle Bell Jubilee; and a final, still pending partnership with the Lombard Chamber of Commerce & The Downtown Lombard Business Alliance Spooktacular event. Recommendations on each of these grant applications will be transmitted to the Village Board for final review at an upcoming meeting. Tonight, the Village Board will be voting on the three grant recommendations our committee previously approved at the January 17th Community Promotion & Tourism Committee meeting. Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report Village of Lombard Page 2 Village Board of Trustees Minutes February 16, 2023 VII. Village Manager/Village Board/Village Clerk Comments Village Manager Scott Niehaus stated this was Chief of Police Roy Newton's last Village Board meeting before retiring on March 1, 2023 after 37 year of service to the Lombard Police Department, the Village and the community. Chief Newton has attended 120 Village Board meetings. He talked of Roy's dedication and commitment and noted that Roy was leaving with 3,100 hours of sick time accumulated because he loved to come to work. He talked of Roy starting as an Explorer Scout and working his way through the ranks to Chief of Police. He stated one of Chief Newton's favorite phrases is, "we will do it for the good order". Chief Newton thanked the Village Board and staff for their support throughout his career and especially since he was appointed Chief of Police. He was privileged to be able to work with such a great staff. He also stated that he had been "roped into" being Cruise Master at Cruise Nights events. He spoke of the Lombard Police Department being one of the finest agencies and thanked the Village Board and Village Manager for approving all of the training for the officers as well as authorizing the purchase of latest technology equipment which assists with solving crimes. He talked of the importance of the body cameras and how the Village was pro-active in instituting that program. He said being a Police Officer was a life-long dream and felt he was blessed to have been able to fulfill that dream. Village President Keith Giagnorio thanked Chief Newton for his service and wished him well on his retirement. Village Clerk Liz Brezinski read the following announcements: Donate blood at the Saturday, February 25th Blood Drive at the First Church, Main and Maple, between 8:00 am and 2:00 pm. You will not only help save a life, you will be entered into a drawing for three weekend getaway packages to a destination of your choice including lodging, gas and spending money. ComEd will begin tree trimming in the next few months. This work is necessary to remove tree branches and vines that interfere with power lines which can create safety hazards and cause power outages. Affected residents should receive a postcard from ComEd with dates for this scheduled work. Residents interested in participating in the “No Mow ‘til Mother’s Day”, a program that allows residents to postpone mowing their lawns or a portion of their lawns to help support ecology, specifically habitats for pollinators and other wildlife, may find information on the Village website. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. Village of Lombard Page 3 Village Board of Trustees Minutes February 16, 2023 VIII Consent Agenda . Payroll/Accounts Payable A. 230059 Approval of Village Payroll For the period ending January 28, 2023 in the amount of $1,006,065.75. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230060 Approval of Accounts Payable For the period ending February 3, 2023 in the amount of $938,412.93. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230067 Approval of Accounts Payable For the period ending February 10, 2023 in the amount of $1,063,241.50. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 210016 PC 21-08 Car Wash, 352 E. Roosevelt Road Time Extension The petitioner requests is requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twelve-month period until March 4, 2024. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8127 E. 210073 PC 21-11: 215 S. Westmore-Meyers Road Time Extension The petitioner is requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twelve-month period until April 15, 2024. (DISTRICT #5) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8128 F. 230027 An Ordinance Amending Schedule XII of the Lombard Traffic Code to Prohibit Right Turn on Red at the Intersections of Parkside and Main and Hickory and Main Ordinance amending schedule XII of the Lombard Traffic Code to prohibit right turn on red at the intersections of Parkside and Main and Village of Lombard Page 4 Village Board of Trustees Minutes February 16, 2023 Hickory and Main. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8129 F-2. 230056 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “ZZ” liquor license category from one to zero due to the non-renewal of the liquor license issued to NVP1 Corporation d/b/a Fas Market #8 located at 909 E. Roosevelt Road and the business being subsequently sold. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8130 Other Ordinances on First Reading Ordinances on Second Reading G. 230018 PC 23-01: 1280 S. Finley Road - Day Care The Plan Commission submits its recommendation to approve an Ordinance and grant the petitioner's request for a conditional use pursuant to Section 155.417(G)(2)(b)(iii) of the Lombard Village Code to allow for a day care center to operate on the subject property located within the B4A Roosevelt Road Corridor District. (DISTRICT #2) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8131 H. 230057 An Ordinance Amending Title 3, Chapters 31, 33 and 34 of the Lombard Village Code in Regard to Residency Requirements Ordinance amending Chapters 31, 33 and 34 of the Village Code to require the Police Chief, the Fire Chief and the Deputy Fire Chief to reside within the Village or within thirty (30) miles of the corporate boundaries of the Village. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8132 Resolutions I. 230061 Charles Lane Basin Improvements Design Engineering Amendment #1 Village of Lombard Page 5 Village Board of Trustees Minutes February 16, 2023 Reflecting an increase to the contract with Engineering Resource Associates in the amount of $25,200.00. The amendment is for engineering services outside of the original scope of contract. A retaining wall is now being required to hold back the floodwaters from the East Branch during large storm events. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 10-23 Other Matters J. 230058 Manhole Rehabilitation Program FY2023 Request for a waiver of bids and award of a contract to Structured Solutions, LLC., the lowest responsible bidder within the MPI bidding process in 2022, in the amount of $49,334.21. Staff recommends exercising the renewal option within the MPI for the yearly maintenance program to extend the service life of manholes within the sanitary and sewer network. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 230062 2023 Maintenance of Traffic Signal Equipment Request for a waiver of bids and award of a contract to Meade Electric, Inc. in the amount of $191,000.00. This contract represents the second year of a two-year joint bid extension with DuPage County Department of Transportation. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 230064 Parkway, Turf, and Landscape Restoration Contract Renewal Request for a waiver of bids and award of a contract to Uno Mas Landscaping in the an amount not to exceed $55,000.00. This is the second of two possible one-year extension of contract and will expire December 31, 2023. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 230065 Sidewalk and Curb Improvement Program FY2023 Request for a waiver of bids and award of a contract to Globe Construction, Inc. in the amount of $304,185.55. The awarded bid for the 2022 fiscal year was awarded to Schroeder & Schroeder, Ltd (the lowest bidder) who has declined to extend the contract for 2023. Globe Construction was the next lowest bidder in 2022 and has agreed to honor their 2022 bid, plus a 6% increase in unit prices for the 2023 program. The purpose of the Sidewalk and Curb Improvement Program is to address deteriorated and damaged sections of sidewalk, curb and parkway damaged by utility digs. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes February 16, 2023 N. 230032 Local Tourism Grant Application 2023 - Lilac Times Arts and Craft Fair Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Chamber of Commerce in the amount of $4,500 from Hotel/Motel funds to cover the cost of Village services (Police, Public Works and Fire Department overtime). The fair is scheduled for May 7, 2023. This Request was approved on the Consent Agenda O. 230033 Local Tourism Grant Application 2023 - Lombard Lilac Parade Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Lilac Festival Parade Committee in the amount of $18,000, plus the cost of Village Services from Hotel/Motel funds for the Lombard Lilac Parade. The grant funds support the honorarium paid to participants and general expenses of the parade. The parade will take place May 21, 2023. This Request was approved on the Consent Agenda P. 230034 Local Tourism Grant Application 2023 - Farmer's Market Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $4,000, plus Village Services from Hotel/Motel funds for the 2023 Farmers Market. The grant funds will be used to support the costs of overtime for Public Works to place barricades at the parking lot as well as the costs of Waste Management services. The event will run from May 23, 2023 through October 17, 2023. This Request was approved on the Consent Agenda Q. 230063 Dell Computers and Monitors Request for a waiver of bids and award of a contract to Dell in the amount of $57,482.31 for the purchase of fifteen (15) laptops and twenty-four (24) monitors. This Request was approved on the Consent Agenda R. 230066 Settlement Agreement with Commonwealth Edison for Electric Service Municipal Utility Tax Audit Motion to approve a Settlement Agreement with Commonwealth Edison Company (ComEd) for Electric Service Municipal Utility Tax Audit. This Request was approved on the Consent Agenda S. 230068 DataProse, Inc. Agreement Request for a waiver of bids and a motion to approve a three-year extension to an Agreement with DataProse, Inc. in an amount not to Village of Lombard Page 7 Village Board of Trustees Minutes February 16, 2023 exceed $85,000 for water and sewer bill printing services. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2023 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:18 p.m. for the purpose of discussion of Collective Negotiating Matters and the Acquisition of Real Property. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2023 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:35 p.m. Village of Lombard Page 8 Village Board of Trustees Minutes February 16, 2023 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello 1 - Bob Bachner XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2023 in the Board Room of the Lombard Village Hall be adjourned at 6:36 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner Village of Lombard Page 9