Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 20, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes April 20, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 20, 2023 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. Village President Keith Giagnorio noted that a request had been submitted by Trustee Brian LaVaque requesting to participate remotely as he was out of town due to work commitments. Request approved. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner 1 - Dan Militello Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas EMA Coordinator Jim Arie Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 230147 Presentation - Lombard Lilac Parade Ellyn Murphy, Lombard Lilac Parade Committee, announced the Grand Marshal of the parade to Marguerite Micken V. Approval of Minutes A motion was made by Trustee Bernie Dudek, seconded by Trustee Bob Village of Lombard Page 1 Village Board of Trustees Minutes April 20, 2023 Bachner, that the minutes of the Regular Meeting of April 20, 2023 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee; reported the following: At the April 10 meeting of the Economic & Community Development Committee, the ECDC considered a request from Prairie Food Co-op for a Business Retention Economic Incentive for a Key Development Site at Eastgate Shopping Center. The incentive request is associated with their proposed tenant buildout activity and includes a performance-based sales tax incentive costs and other incentive components pertaining to the tenant buildout and permit fees. The ECDC unanimously recommended staff to work with Prairie Food Co-op to prepare an incentive agreement. This item will be placed on a future Village Board agenda upon its completion. The next meeting of the ECDC is scheduled for May 8 at 7:00 pm. Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes April 20, 2023 Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Trustee Andrew Honig thanked the Board for the great working relationship for the last four years and was looking forward to the next four years. He congratulated Marguerite on being named the Grand Marshal. Trustee Bernie Dudek congratulated Marguerite. Village President Keith Giagnorio congratulated Marguerite. Village Clerk Liz Brezinski read the following announcements: The Village is participating in the National Prescription Drug Take Back Program. Residents can drop off unneeded medication at the Lombard Police Facility on Saturday, April 22nd between the hours of 10:00 am and 2:00 pm. The drug take-back day aims to provide a safe, convenient, and responsible means of disposing of prescription drugs, and keeping medications out of the hands of small children. ComEd will begin tree trimming in the next few months. This work is necessary to remove tree branches and vines that interfere with power lines which can create safety hazards and cause power outages. In some instances, tree removal may be required. Residents will receive a postcard from ComEd notifying them of work to be done in their area. Residents are encouraged to sign up for construction updates by visiting the Village website. The North Grace Street Utilities Improvement Project begins the week of April 24th and runs through the summer. Northbound traffic will be detoured. The Downtown Sidewalk Improvement Project is already underway focusing on improvements to St. Charles Road between Craig Place and Elizabeth. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable Village of Lombard Page 3 Village Board of Trustees Minutes April 20, 2023 A. 230134 Approval of Accounts Payable For the period ending April 7, 2023 in the amount of $155,092.54. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230138 Approval of Village Payroll For the period ending April 8, 2023 in the amount of $1,005,484.47. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230140 Approval of Accounts Payable For the period ending April 14, 2023 in the amount of $1,204,472.08. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 230126 Village Equipment to be Declared Surplus Ordinance approving the requests of the Police and Fire Department to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete. Fire Department: Motorola XTL2500 Mobile radio, Model# M21KSM9PW1A, S/N518CLR0004; Motorola XTL2500 Mobile radio, Model# M21KSM9PW1AW, S/N518CKM0032; Motorola XTL5000 Mobile radio, Model# M20KSS9PW1AN, S/N585CHP1929; five (5) Miscellaneous power cables; five (5) XTL2500 Remote radio heads, no S/N; two (2) XTL5000 Remote radio heads, no S/N; four (4) Motorola radio speaker mic’s; one (1) Motorola VRM 850 Vehicular radio modem S/N 508SGE0820; to be sold at auction; Public Works four (4) beige 3-drawer steel file cabinets; to be sold for scrap or donated; Police Department: Minolta RP600Z microfilm reader/printer S/N 3236075; DEMCO metal storage 6 drawer cabinet for Microfilm, no serial number; three (3) Minolta MT TONER N-P RP600Z Ink Toner, Part number 8910-404, to be sold at auction; Panasonic DVD Player S/N F31A42403; Sony Stereo S/N 8952778; Philips DVD S/N PTIA0932043124; Web Camera S/N 161256; film developing timer; firearms shield; four (4) small animal traps; two (2) medium animal traps; one (1) Large Animal Trap; five(5)office chairs; one (1) round office table; one (1) rectangular office table; police vehicle security drawer; six (6) CMI Intoxilyzer 500S/N 73859, S/N 73917, S/N 73960, S/N 73721, S/N 73861, S/N 73887; seven (7) Intoximeters Alco-Sensor III S/N 1092421, S/N 1092415, S/N 1201453, S/N Village of Lombard Page 4 Village Board of Trustees Minutes April 20, 2023 1208691, S/N 1201450, S/N 1208694, S/N 1201451; Essickair humidifier; Honeywell portable heaters X3; Holmes portable heathers X2; Bright Tree portable heater; KKCITE portable heater; coffee accessories box/drawers; Oreck vacuum X3; all above items to be donated or sold for scrap; six (6) office chairs; five (5) cases of fluorescent tube light bulbs (total 144 bulbs); all above items to be donated or sold for scrap; one (1) Sig Sauer P220 firearm with 3 magazines and case; three-hundred-twenty-eight (328) packages.40 caliber Winchester winclean ammunition; items to be returned to supplier for credit on future police equipment purchases. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8145 D-2. 230146 801 E. Roosevelt Road - Sebastian’s Ale and Whiskey House Special Event - Veteran Suicide/PTSD Awareness Fundraiser Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Veteran Suicide/PTSD Awareness Fundraiser) on April 30, 2023 located at 801 E. Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8146 Other Ordinances on First Reading Ordinances on Second Reading E. 230088 ZBA 23-04: 302 W. St. Charles Road The Zoning Board of Appeals submits its recommendation to approve a variation from Section 155.409(F)(1)(b) of the Lombard Zoning Ordinance to reduce the required corner side yard setback from twenty feet (20’) to eight and four tenths feet (8.4’) for the subject property located within the R4 Limited General Residence Zoning District. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8147 F. 230094 PC 23-04: Text Amendment to the Zoning Ordinance - Fences The Plan Commission submits its recommendation to approve a text amendment to Sections 155.205(A)(2)(f) of the Lombard Village Code to amend the allowable fence types within the B5 Central Business Zoning District. (DISTRICTS - ALL) Village of Lombard Page 5 Village Board of Trustees Minutes April 20, 2023 This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8148 G. 230095 PC 23-05: 837 S. Westmore Meyers Road - Ace Hardware The Plan Commission submits its recommendation to approve a conditional use for the outdoor display and sales of products in the B3PD Community Shopping District Planned Development pursuant to Section 155.415(C)(17) of the Lombard Village Code. (DISTRICT #5) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8149 H. 230096 PC 23-06: 901 N Ridge Avenue Unit 5 - Vehicle Storage The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.420(C)(39) of the Lombard Village Code to allow for motor vehicle storage on the subject property located within the I Limited Industrial District. (DISTRICT #4) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8150 I. 230097 PC 23-07: 1300 S. Main Street Units G and H - Massage Establishment The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.417(G)(2)(b)(ix) of the Lombard Village Code to allow for a massage establishment (as defined and regulated by Title 11, Chapter 122 of the Code of Ordinances) on the subject property located within the Roosevelt Road Corridor B4A District. (DISTRICT #2) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8151 Resolutions J. 230113 FY2023 Manhole Rehabilitation Program Change Order No 1 Reflecting an increase to the contract with Structured Solutions LLC in the amount of $21,656.58. To take advantage of the good pricing and a responsive contractor, Public Works is requesting to improve nineteen (19) additional manholes that are in poor condition. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 15-23 K. 230130 Downtown Improvement & Renovation Grant; 10 W. St. Charles Road (The Home Companies) Village of Lombard Page 6 Village Board of Trustees Minutes April 20, 2023 The Economic and Community Development Committee recommends approval for the Downtown Improvement and Renovation Grant for 10 W. St. Charles Road. The Home Companies is seeking to install exterior improvements with a total cost of the project is $44,380 and is grant eligible up to $22,190 . (DISTRICT #1). This Resolution was adopted on the Consent Agenda Enactment No: R 16-23 L. 230132 Intergovernmental Agreement with the Village of Glen Ellyn in Regard to the Glenbard Wastewater Authority Authorizing the signatures of the President and Clerk on an Intergovernmental Agreement with Glen Ellyn relative to the Glenbard Wastewater Authority. The IGA includes language to provide greater definition of the role the GWA plays in the management of the Village of Lombard's Inductrial Pretreatment program and to include references to existing agreements to service unincorporated areas with wastewater treatment. These changes were requested by the USEPA. This Resolution was adopted on the Consent Agenda Enactment No: R 17-23 M. 230139 IDOT Resolution for Fiscal Year 2023 Roadway Improvement Approving a resolution to appropriate the use of one million-two hundred thousand (1,200,000.00) of Motor Fuel Tax Funds from the Village's MFT Rebuild Illinois Bond Funds account for the 2023 Asphalt Patching and Paving project. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 18-23 Other Matters N. 230129 Banking Services Contract Extension - Wheaton Bank & Trust Company Recommendation from the Finance & Administration Committee to approve a three-year extension to a banking services contract with Wheaton Bank & Trust Company (Wintrust) through April 30, 2026. This Request was approved on the Consent Agenda O. 230145 Emergency Storm Sewer Repair - Hickory/Finley Request for a waiver of bids and award of a contract to Martam Construction, Inc. in the amount not to exceed $88,200.00. The depth of this sewer and scale of the repair is larger than what in-house crews can safely complete, staff reached out to four (4) qualified contractors to submit a proposal for this repair. Village staff is requesting to expedite Village of Lombard Page 7 Village Board of Trustees Minutes April 20, 2023 the repair as the earth and sidewalk are continuing to sink causing a safety hazard and to prevent a more catastrophic failure causing significant damage to other utilities in the area. (DISTRICT #1) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters A. 230141 Fleet Services Expansion and Renovations Project Award of a contract to RoMAAS, Inc., the lowest responsible bidder of three (3) bids received, in the amount of $5,859,300.00. The project is included in the 2023 CIP and addresses a Village Board objective in the Village of Lombard Strategic Plan. (DISTRICT #6) A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the bid for the fleet services expansion and renovations project be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello X. Agenda Items for Discussion XI. Executive Session XII. Reconvene Village of Lombard Page 8 Village Board of Trustees Minutes April 20, 2023 XIII Adjournment . A motion was made by Trustee Bob Bachner, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees of the Village held on Thursday, April 20, 2023 in the Board Room of the Lombard Village Hall be adjourned at 6:18 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello Village of Lombard Page 9