Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 18, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes May 18, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Assistant Director of Finance Rhonda Heabel Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Retired Deputy Fire Chief Ray Kickert Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 230178 Proclamation - Public Works Week Village Clerk Liz Brezinski read the proclamation for Public Works Week. V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the minutes of the May 4, 2023 meeting be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Village of Lombard Page 1 Village Board of Trustees Minutes May 18, 2023 No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Trustee Bob Bachner, Chairperson of the Public Works & Environmental Concerns Committee, reported the following: The first item the committee discussed was a solid waste contract for 2024 to 2029. Of 22 surrounding communities, except for 2 that are heavily subsidized, and/or covered by commercial fees, we as Lombard pay the least at $16.38 a month with some neighboring communities paying over $31 per month. Lombard has been contracting with Waste Management since 1991. Barring a few complaints, as would be expected, overall, Waste Management has provided an extremely satisfying level of customer service and responsiveness. Some Notable numbers from last year. Waste Management collected almost 16,000 tons of residential garbage, an estimated 40,000 tons of commercial refuse, almost 4000 tons of residential recycling, 1200 tons of yard waste, along with 19 tons of Christmas trees. The committee is still considering future rate options. Future contract negotiations will still be on-going. The next item discussed was text amendments to Chapter 97 of the Village Code with regard to cluster mailboxes in the public right-away. The amendments include: (a) requiring developers of new subdivisions to be obligated to install cluster mailboxes where required by the USPS; and (b) recognizing and adopting United States Postal Service national delivery planning standards. The text amendments and changes were voted on and passed unanimously by the committee. Village of Lombard Page 2 Village Board of Trustees Minutes May 18, 2023 Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: Beautiful weather is predicted for the final week of Lilac Time in Lombard. Check the Village website for scheduled events. The Lilac Parade will step-off at 1:30 p.m. Sunday from Main and Wilson heading north on Main Street. Come out and join the fun with hundreds of floats, marching bands and the Lilac Queen and her Court. The Lombard Police Department will be staking out Dunkin Donut rooftops at 1160 S. Main Street, 85 Yorktown, and 411 E. North Avenue to raise awareness and donations for the Law Enforcement Torch Run which benefits Special Olympics. Guests who donate $10 or more will receive a Dunkin branded travel mug, a free donut and a coupon for a free medium coffee. Come enjoy a cup of coffee while showing support for our men and women in blue as well as Special Olympics athletes. The Farmer’s Markets returns to downtown Lombard beginning May 23 and will be set up each Tuesday through October 17th from 2:00 p.m. to 7:00 p.m. at 20 East St. St. Charles Road. Come by for locally grown produce and hand crated items. The Village is hosting its annual Lilac Time photo contest with this year’s theme “Hidden Gems of Lombard”. Whether you are an amateur or an experienced photographer, you can submit your photos of the many hidden gems in Lombard that make Lombard a unique and special place to live, work and visit. Photos can be of a hidden park, trail or path, a local landmark or even a unique business. Entries must be submitted by 11:59 pm May 28th. Help honor our Veterans by attending a Memorial Day Ceremony on Monday, May 29th at 10:00 am at the Sunken Garden in Common Park just east of Grace and Maple. Everyone is invited to help pay tribute to the men and women who served or are currently serving in the military and those who gave their lives for our freedoms. Village Offices will be closed on Monday, May 29th in recognition of Memorial Day. Offices will re-open on Tuesday at 8:30 am. Residents are reminded that they can visit the Village website to pay a water bill, submit building plans and report a concern. The Police Department will be stepping up enforcement over the upcoming Memorial Day weekend with the “Click It or Ticket” campaign Village of Lombard Page 3 Village Board of Trustees Minutes May 18, 2023 which runs from May 19th through May 30th reminding motorists to buckle up for safety. Seat belts save lives, so make sure you buckle up whether you are traveling down the block or across the country. The goal is to save lives by reducing fatal and severe-injury accidents with enforcement of DUI, seatbelt and cell phone usage violations. Motorists are encouraged to drive carefully, buckle up and not drink and drive. The Village’s summer blood drive is scheduled for Tuesday, June 13th from 8:00 am until 1:00 pm at Yorktown Center and from 1:30 pm until 7:00 pm at the First Church of Lombard, 220 S. Main Street. All Donors will receive a Summerfest code to redeem for a general admission ticket and be entered into a drawing for one of two free motorcycles. Cruise Nights and Summer Concerts returns to downtown Lombard beginning June 17th from 6:00 p.m. to 10:00 p.m. each Saturday night except for July 1st. This is a free family event with lots of cool cars, a kid’s corner and weekly entertainment. The June 1st Village Board meeting has been cancelled. The next regularly scheduled Village Board meeting will be June 15th at 6:00 p.m. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 230172 Approval of Accounts Payable For the period ending May 5, 2023 in the amount of $480,315.64. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230184 Approval of Village Payroll For the period ending May 6, 2023 in the amount of $966,188.95. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230185 Approval of Accounts Payable For the period ending May 12, 2023 in the amount of $1,196,763.51. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 230176 Ordinance Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Village of Lombard Page 4 Village Board of Trustees Minutes May 18, 2023 Lombard Village Code relative to the sale and consumption of alcoholic beverages associated with the Craft Beer Event (Lombard Brew Fest) scheduled for July 22, 2023 to be held on Parkside Avenue. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8154 E. 230177 Village Equipment to be Declared Surplus Ordinance approving the requests of the Police and Public Works Departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete. Police Department: one (1) Samsung flat screen TV, S/N Z1PM3CEZ408747A, surplus/auction; One (1) Samsung flat screen TV, S/N AZA43CRS700165F, surplus/auction; One (1) Toshiba flat screen TV, S/N H02A283A014548, surplus/auction; one (1) metal gun safe, damaged/disposal; one (1) Milwaukee heavy duty drain cleaner, damaged/disposal; one (1) walk behind stripe marking cart, surplus/auction; Public Works Department: Street/Electrical and Fleet surplus equipment: three (3) backhoe digging buckets, one (1) 12” two 24” -$50 scrap; one (1) Robinair 34788-H A/C machine; one (1) lot, pallet, of used and obsolete vehicle lighting items; six (6) Western plow feet - $10 scrap; one (1) lot, pallet, obsolete vehicle diagnosis equipment; one (1) lot, pallet, used and obsolete snow plow and spreader repair parts - $20 scrap; one (1) used floor transmission jack - $10 scrap; one (1) lot, pallet, obsolete vehicle reflectors, trim and misc. pieces; one (1) lot, pallet, used and obsolete emergency vehicle warring light bar; one (1) lot, pallet, used and obsolete emergency vehicle center consoles; one (1) lot, pallet, squad car equipment brackets; garbage cans and benches removed from downtown approx. forty (40) - $50 scrap; six (6) HSP shoebox parking lot lights replaced with LED; one (1) vibratory compactor WP1550 not running; Facilities: steel cabinets minimum: $5, Description :six (6) steel cabinets, two (2) steel filing cabinets. scrap weight approx. 280-350 lbs.; filing cabinets minimum: $10, description: two (2) steel filing cabinets with four drawers approx. 5ft tall 3ft wide; one (1) steel filing cabinet with three drawers and top sliding compartment. approx. 5ft tall 3ft wide; office furniture minimum: $10, description: two (2) office desk work areas; three (3) sections per area with overhead storage cabinets placed on top of desk. approx. 6ft long, 8ft wide when put together missing and damaged pieces/sections/will need to fabricate to make re-assemble; file cabinets minimum : $10, description: five (5) three drawer steel cabinets 3’ tall 1.5’ deep; two (2) steel cabinets (no top); wooden desk minimum $25, Village of Lombard Page 5 Village Board of Trustees Minutes May 18, 2023 description: wooden desk in good condition 6’ long 2’deep; steel cabinets, description: six (6) steel cabinets, two (2) steel filing cabinets. scrap weight approx. 280-350 lbs. total; filing cabinets, description: two (2) steel filing cabinets with four drawers approx. 5ft tall 3ft wide; one (1) steel filing cabinet with three drawers and top sliding compartment, approx. 5ft tall 3ft wide office furniture, description: two (2) office desk work areas; three (3) sections per area with overhead storage cabinets placed on top of desk; approx. 6ft long, 8ft wide when put together; missing and damaged pieces/sections/will need to fabricate to make re-assemble This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8155 F. 230179 An Ordinance Amending Title 11, Chapter 112, Section 112.18(B) - Alcoholic Beverages Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Village Code, providing for the sale and consumption of alcohol in connection with temporary events within the Park Avenue public right-of-way from St. Charles Road to Michael McGuire Drive on June 17 and 24, 2023, July 8, 15, 22 and 29, 2023 and August 5, 12 and 19, 2023 relative to Cruise Nights and the Summer Concerts Weekly Series. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8156 F-2. 230187 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “H” liquor license category by one due to the licensee, Highland Park CVS, LLC d/b/a CVS/Pharmacy #6497, no longer conducting business located at 350 E. North Avenue and surrendering its Class “H” license. (DISTRICT #4) Enactment No: Ordinance 8157 Other Ordinances on First Reading Ordinances on Second Reading G. 230075 PC 23-02: Yorktown Reserve (redevelopment of former Carson’s anchor store and related façade improvements to adjacent Yorktown Center) Village of Lombard Page 6 Village Board of Trustees Minutes May 18, 2023 The petitioner requests that the Village take the following actions on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Shopping Center Planned Development): 1. Pursuant to Section 155.504(A) of the Lombard Village Code (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Shopping Center Planned Development as established by Ordinance Number 1172 and subsequently amended by Ordinance Numbers 3964, 6053, 6180, 6230, 7067, and 7175, to approve a use exception pursuant to Section 155.508(B)(3) of the Lombard Village Code to provide for a multiple-family residential building with dwelling units on the first floor; 2. Pursuant to Chapter 154 of the Lombard Village Code (the Subdivisions and Development Ordinance) approve a preliminary plat of subdivision with the following variations: a. A variation from Section 154.506(D) to allow for lots that do not have frontage on the public street; b. A variation from Section 154.506(F) to allow lots that are not at right angles or radial to street lines; and c. A variation from Section 155.41(E) to allow a lot with a lot width of less than 100 feet, to provide for a driveway connection to Highland Avenue. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8158 H. 230142 PC 23-08: Summit at Yorktown (D.R. Horton townhomes) - Signage The Plan Commission submits its recommendation of approval of the following action on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Commons Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as stated in Section IV(E) and established by Ordinance No. 7177 to approve a deviation from Section 153.244(B) of the Lombard Sign Ordinance to allow project identification signs with a height of five feet two inches (5’2”), where a maximum height of four feet is permitted. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8159 Resolutions I. 230167 Motor Fuel Tax ("MFT") General Maintenance Resolution for Fiscal Village of Lombard Page 7 Village Board of Trustees Minutes May 18, 2023 Year 2023 Approving a Resolution to appropriate the use of two million, three hundred sixty four thousand and four hundred fifty dollars and no cents ($2,364,450.00) of Motor Fuel Tax Funds from the Village's MFT account. This Resolution upon approval by the President and Board of Trustees and subsequent approval by IDOT authorizes the use of MFT funds for the purchase of Salt, Calcium Chloride, Salt Brine, overtime wages related to snow removal and/or asphalt patching, contractual obligations for snow hauling and right-of-way beautification, funding for tree trimming and removal, traffic signal maintenance, traffic signal modernization and the general local streets resurfacing in FY2023. This Resolution was adopted on the Consent Agenda Enactment No: R 23-23 J. 230170 Cruise Nights Parking Agreements Resolution approving a license agreement between the Village and the owners of the parking lots at 118 and 211 W. St. Charles Road for use of the parking lots by the Village for parking of certain vehicles designated by the Village for the 2023 Cruise Nights events and the 2023 Summer Concert Series. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 24-23 K. 230173 Motor Fuel Tax ("MFT") General Maintenance Resolution for Fiscal Year 2022 Approving a Resolution to appropriate the use of two million, seven hundred eighty-eight thousand and five hundred dollars and no cents ($2,788,500.00) of Motor Fuel Tax Funds from the Village's MFT account. This Resolution upon approval by the President and Board of Trustees and subsequent approval by IDOT authorizes the use of MFT funds for the purchase of Salt, Calcium Chloride and Salt Brine for FY2022, overtime wages related to snow removal and/or asphalt patching, contractual obligations for snow hauling, traffic signal maintenance, traffic signal modernization and the general local streets resurfacing in FY2022. This Resolution was adopted on the Consent Agenda Enactment No: R 25-23 L. 230175 2023 Cruise Nights Temporary Parking Restrictions Resolution providing for temporary parking restrictions along St. Charles Road between Main Street and N. Lincoln Avenue and along Park Avenue between Orchard Terrace and Michael McGuire Drive for Cruise Nights and the Summer Concert Series. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Village of Lombard Page 8 Village Board of Trustees Minutes May 18, 2023 Enactment No: R 26-23 M. 230186 Solar Powered Surveillance Trailer Resolution approving a 36-month agreement with LiveView Technologies, Inc. in the amount of $87,948.00 for the use of a solar powered surveillance trailer including all costs related to software, hardware, maintenance, and repair. This Resolution was adopted on the Consent Agenda Enactment No: R 27-23 M-2. 230159 Water System Network Analysis, Professional Engineering Services Approving a contract with Baxter & Woodman Consulting Engineers of Crystal Lake in an amount not to exceed $99,100.00 for a Water System Network Analysis that is performed every ten (10) years to analyze water usage, capacity, storage and flow characteristics. This Resolution was adopted on the Consent Agenda Enactment No: R 28-23 Other Matters N. 230143 Sewer Root Control Program FY23 Request for a waiver of bids and award of a contract to Duke's Root Control, Inc. of Syracuse, NY in an amount not to exceed $44,161.27. Duke's Root Control is currently the only company to use a chemical that does not contain metam sodium. The company is professional, performed satisfactorily and provides a guarantee for two years from the date of initial applications and three years from the date of the second application. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 230153 Asphalt Resurfacing Program FY2023 Award of a contract to Brothers Asphalt Paving, Inc., the lowest responsible bidder of two (2) bids received, in the amount of $1,227,832.37. The work includes asphalt pavement patching and full-depth saw cutting, concrete sidewalk and ADA detectable warning panels at intersections, concrete curb, gutter spot repairs, driveway apron replacements due to damage from construction, hot-mix asphalt removal for larger areas, hot-mix asphalt surface using a paving machine to resurface local roads or for larger patches. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 230166 36-Inch Diameter Sanitary Sewer Cleaning and Closed Circuit Village of Lombard Page 9 Village Board of Trustees Minutes May 18, 2023 Television Inspection Request for a waiver of bids and award of a contract to Duke's Root Control of Elgin, the lowest responsible and responsive bidder in the amount of $143,350.00. The Village sought out proposals from a pre-selected list of vendors. This contract is to clean, televise and document the current condition of a 36" diameter sanitary sewer that runs from the intersection of Greenfield and Park Avenues to the Glenbard Waste Water Authority. (DISTRICT #1) This Bid was approved on the Consent Agenda Q. 230181 Proposal from Dell for the Purchase of Dell Computers and Docking Stations Request for a waiver of bids and approval of a proposal from Dell computer equipment in the amount of $80,269.50 for the replacement of twenty-five (25) Police squad car computers and docking stations. The Village has standardized the use of Dell for all equipment including computers, servers, laptops and monitors. This Bid was approved on the Consent Agenda R. 230183 Street Light Pole Purchase Request for a waiver of bids and award of a contract to StressCrete, which was quoted through their manufacture rep, The Will Group, Wheaton, IL, in the amount of $48,595.00. Quotes were requested for the two (2) approved vendors for this style of pole and fixture. This purchase will replenish stock and replace additional light poles that were taken down due to severely deteriorated condition and pole replacements due to vehicle crashes. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R-2. 230188 Downtown Lombard Sidewalk Project - Site Furnishings Request for a waiver of bids and award of a contract to NuToys Leisure Products in the amount of $91,489.00. Staff sought proposals from vendors of high-quality steel site furnishings for the project. Pricing was sought from NuToys Leisure Products for Dumor and Belson Outdoors. In evaluating the proposals, staff evaluated the quality of the products as well as the ability to obtain coordinating products that will be used in the future. (DISTRICTS #1 and #4) This Bid was approved on the Consent Agenda S. 210194 Proclamation or Certificate Request Policy Recommendation from the Community Relations Committee to approve the Proclamation or Certificate Policy which establishes guidelines for the issuance of ceremonial proclamations and certificates issued by the Village of Lombard. Village of Lombard Page 10 Village Board of Trustees Minutes May 18, 2023 This Request was approved on the Consent Agenda T. 230182 Granicus One Year Agreement Request to approve a one-year agreement with Granicus in the amount of $36,100.45 for Legistar agenda management and supporting broadcast services. This Request was approved on the Consent Agenda U. 230189 DuPage Mayors and Managers Conference Membership Request for concurrence in approving the 2023-2024 annual membership dues in the amount of $28,050.70 for the DuPage Mayors and Managers Conference. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading A. 230137 Plat of Easement Abrogation - Formerly 4-44 Yorktown Shopping Center - Summit at Yorktown Request for approval of a Plat of Abrogation for an existing waterman easement at the property located at 4-44 Yorktown Shopping Center and know as the Summit at Yorktown Subdivision. The approval must be by three-fourths (3/4ths) vote of the Corporate Authorities (6 of 7). (DISTRICT #3) A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the Ordinance relative to the Plat of Easement Abrogation for formerly 4-44 Yorktown Shopping Center (Summit of Yorktown) be passed on second reading. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8160 Village of Lombard Page 11 Village Board of Trustees Minutes May 18, 2023 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 18, 2023 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:25 p.m. for the purpose of discussion of Pending Litigation and Collective Negotiating Matters. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 18, 2023 in the Board Room of the Lombard Village Hall was called to order at 6:34 p.m. Upon roll call: 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Dan Militello, seconded by Trustee Bernie Dudek, that regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 18, 2023 in the Board Room of the Lombard Village Hall be adjourned at 6:34 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 12