Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, August 17, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes August 17, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard was called to order by Village President Keith Giagnorio at 6:00 p.m. Thursday, August 17, 2023 in the Board Room of the Lombard Village Hall. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 6 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Andrew Honig, Dan Militello, and Bob Bachner 2 - Anthony Puccio, and Bernie Dudek Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the minutes of the regular meeting of July 20, 2023 be approved. The motion carried by the following vote: Aye: 4- Brian LaVaque, Andrew Honig, Dan Militello, and Bob Bachner Absent: 2- Anthony Puccio, and Bernie Dudek VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes August 17, 2023 Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations Committee, reported the following: The Committee met on August 14th; staff provided on update on the Senior Fair scheduled for October 4th; communication sent out relative to looking for nominations for Senior Man and Senior Woman of the Year; staff will provide an update regarding a proposal to conduct the National Citizens Survey in Lombard. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Finance & Administration Committee, reported the following: The Committee met on July 24th; the committee reviewed the FYE 2022 Annual Comprehensive Financial Report and Management Letter prepared by Lauterbach & Amen, LLP; the committee recommended that the report and letter be sent to the Village Board to accept both documents and place on file. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: Come join us this Saturday from 6:00 p.m. to 10:00 p.m. for Cruise Nights and Summer Concerts in downtown Lombard featuring The Village of Lombard Page 2 Village Board of Trustees Minutes August 17, 2023 Blooze Brothers. The final Cruise Night event is scheduled for Saturday, August 26th and features the #1 Festival Pop/Rock Band 7th Heaven. This is a free family event with lots of cool cars, a kid’s corner and weekly entertainment. The Warhol themed canned food drive benefitting the Outreach House Food Pantry in Lombard continues through September 1st. Donations can be dropped off at the Village Hall, Fire Station 45, the Historical Society Museum, the Madison Meadows Recreation Center and the Helen Plum Library. The Lombard Police Department is partnering with the Illinois State Police and law enforcement agencies across the state to enforce impaired driving and help save lives. The “Drive Sober or Get Pulled Over” enforcement campaign runs from August 18th through the early morning hours of September 5th. The Lombard Farmers Market located at 20 E. St. Charles Road is held every Tuesday from 2:00 pm until 7:00 pm. Fresh locally grown produce and hand-crafted item are featured each week. Village Offices will be closed on Monday, September 4th in observance of Labor Day. Offices will reopen at 8:30 am on Tuesday, September 5th. Residents are reminded they can visit the Village website to pay a water bill, submit building plans and report a concern. The Village is seeking nominations for its 18th Annual Senior of the Year Awards which recognizes outstanding seniors who volunteer or go above and beyond to positively benefit the Lombard community. Deadline for nominations is 4:30 p.m., Wednesday, September 6th. Students are preparing to return to school. Motorists are encouraged to be extra vigilant especially on streets in and around our schools. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 230256 Approval of Village Payroll For the period ending July 15, 2023 in the amount of $1,050,304.18. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230257 Approval of Accounts Payable For the period ending July 21, 2023 in the amount of $2,041,032.20. Village of Lombard Page 3 Village Board of Trustees Minutes August 17, 2023 This Payroll/Accounts Payable was approved on the Consent Agenda C. 230258 Approval of Accounts Payable For the period ending July 28, 2023 in the amount of $2,233,430.09. This Payroll/Accounts Payable was approved on the Consent Agenda D. 230261 Approval of Village Payroll For the period ending July 29, 2023 in the amount of $972,464.07. This Payroll/Accounts Payable was approved on the Consent Agenda E. 230262 Approval of Accounts Payable For the period ending August 4, 2023 in the amount of $1,840,794.46. This Payroll/Accounts Payable was approved on the Consent Agenda F. 230272 Approval of Accounts Payable For the period ending August 11, 2023 in the amount of $1,019,224.07. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) G. 230233 PC 23-19: 2820 S. Highland Avenue - Game Show Battle Rooms The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.415(C)(1) of the Lombard Village Code and the Highlands of Lombard Planned Development, Ordinance 4834, Exhibit N to allow for an amusement establishment indoor only on the subject property located within the B3 Community Shopping District. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8183 G-2. 230274 Ordinance Amending the Lombard Village Code Title 11, Chapter 112, Section 112.18(B) - Alcoholic Beverages Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code in regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event within St. Charles Road (from Main Street to 150 feet west of Park Avenue) and Park Avenue (from Michael McGuire Drive to St. Charles Road) public rights-of-ways on August 26, 2023 relative to Cruise Nights and the Summer Concert Season Finale. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8184 Village of Lombard Page 4 Village Board of Trustees Minutes August 17, 2023 G-3. 230275 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “Z” liquor license category by one due to the licensee, Rock Bottom Group, LLC d/b/a Rock Bottom Restaurant and Brewery, no longer conducting business located at 94 Yorktown Shopping Center, and surrendering its Class “Z” license. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8185 Other Ordinances on First Reading Ordinances on Second Reading Resolutions H. 230253 Cruise Nights Parking Agreements Resolution approving parking agreements with AT&T and Egg House for use of their parking lots for the Cruise Nights Final Event on August 26, 2023. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 39-23 I. 230259 North Grace Street Underground Improvements, Change Order #1 Reflecting an increase of $194,143.55 to the contract with John Neri Construction Company. The revised contract amount represents field-measured quantities for contract pay items associated with the water and sewer improvements and supplemental pricing for work not covered by existing items. A time extension for a delay related to natural gas service relocation and additional sanitary sewer service separation work is also included. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 40-23 J. 230266 Resolution to Adopt the Amended DuPage County Natural Hazards Mitigation Plan (NHMP) The NHMP serves as a formal document to address natural hazard events in the coordinated manner throughout DuPage County. This latest version amends the previous Plan approved by the Village Board in 2018 Village of Lombard Page 5 Village Board of Trustees Minutes August 17, 2023 (Resolution 53-18) (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 41-23 K. 230267 Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Memorial Hospital Parking Lot Authorizing a Resolution for the Village President and Village Clerk to enter into a Memorandum of Understanding with the Helen Plum Library for a portion of the Elmhurst Memorial Hospital Lot. The Village will have full access to 44 spaces in the Elmhurst Hospital Lot between August 15, 2023 and December 31, 2023. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 42-23 Other Matters L. 230265 Vehicle Replacement, Tandem Axle Dump Truck Request for a waiver of bids and award of a contract to JX Peterbilt of Bolingbrook, IL in the amount of $285,697.36. The Peterbilt chassis is available for joint purchase through Sourcewell Contract #060920-PMC. The participating Sourcewell Peterbilt dealer in our area is JX Peterbilt of Bolingbrook. The dump body, plow and salt spreader are also available for joint purchase through the Sourcewell Contract #080114-MTE. The participating Sourcewell vendor for this equipment is Monroe Equipment of Joliet. This Bid was approved on the Consent Agenda M. 230255 2022 Annual Comprehensive Financial Report and Management Letter Recommendation from the Finance & Administration Committee that the Village Board accept and place on file with the Village Clerk the FYE 2022 Annual Comprehensive Financial Report and Management Letter as prepared by Lauterbach & Amen, LLP. This Request was approved on the Consent Agenda N. 230260 ThinkGard Cyber Security Services Request for approval of a new three (3) year Agreement with ThinkGard LLC to provide additional security services for web filtering and network management in the amount of $96,228. This Request was approved on the Consent Agenda O. 230263 Police Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Village of Lombard Page 6 Village Board of Trustees Minutes August 17, 2023 Report for the year ending December 31, 2022. This Request was approved on the Consent Agenda P. 230264 Fire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Municipal Compliance Report for the year ending December 31, 2022. This Request was approved on the Consent Agenda Q. 230268 Agreement between Village of Lombard and the Illinois Fraternal Order of Police Labor Council Request for approval of a three-year Agreement between the Village of Lombard and the Fraternal Order of Police representing Police Sergeants regarding wages. The contract runs from January 1, 2024 through December 31, 2026. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 4- Brian LaVaque, Andrew Honig, Dan Militello, and Bob Bachner Absent: 2- Anthony Puccio, and Bernie Dudek IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 230273 Ordinance to Approve a Plat of Abrogation of a Public Utility Easement - 1105 Highridge Road Request for approval of a Plat of Abrogation for a Public Utility Easement at the property located at 1105 Highridge Road. The approval must be by (3/4ths) vote of the Corporate Authorities (6 of 7). (DISTRICT #6) A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig, that the ordinance regarding approval of a Plat of Abrogation of a Public Utility Easement for 1105 Highridge Road be continued to September 7, 2023 due to an insufficient number of elected officials present to vote. The motion carried by the following vote: Aye: 4- Brian LaVaque, Andrew Honig, Dan Militello, and Bob Bachner Absent: 2- Anthony Puccio, and Bernie Dudek Other Ordinances on First Reading Village of Lombard Page 7 Village Board of Trustees Minutes August 17, 2023 Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 17, 2023 in the Board Room of the Lombard Village Hall be adjourned at 6:13 p.m. The motion carried by the following vote: Aye: 4- Brian LaVaque, Andrew Honig, Dan Militello, and Bob Bachner Absent: 2- Anthony Puccio, and Bernie Dudek Village of Lombard Page 8