Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 2, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes May 2, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 2, 2024 in the Board Room of the Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner 1 - Dan Militello Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation The following spoke: Sabrina Shaikh regarding Palestine; Kashf Fatima regarding Ceasefire Resolution 240149 Lombard Lilac Parade Committee Heather Smith, Lilac Parade Committee, announced the Grand Marshal Mike Mikulecky. V. Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the minutes of the regular meeting of April 18, 2024 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Village of Lombard Page 1 Village Board of Trustees Minutes May 2, 2024 Absent: 1- Dan Militello VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments No report VIII Consent Agenda . Payroll/Accounts Payable A. 240142 Approval of Accounts Payable For the period ending April 19, 2024 in the amount of $1,356,926.96. Village of Lombard Page 2 Village Board of Trustees Minutes May 2, 2024 This Payroll/Accounts Payable was approved on the Consent Agenda B. 240150 Approval of Village Payroll For the period ending April 20, 2024 in the amount of $1,024,285.57. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240151 Approval of Accounts Payable For the period ending April 26, 2024 in the amount of $892,912.84. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 200152 PC 20-11: 130-144 E. St. Charles Road - 2nd Time Extension Request The petitioner is requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twenty-four month period until June 18, 2026. (District #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8254 E. 240134 Amending Title XI, Chapter 112 Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages An ordinance amending the Village Code to revise the number of available liquor licenses in the Class "A/B-II" and "A/B-III" liquor license categories, to reflect the change of Buca Restaurants 2 Inc, d/b/a Buca Di Beppo, located at 90 Yorktown Shopping Center, from a Class "A/B-III" to a Class "A/B-II". Staff requests a waiver of first reading. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8255 F. 240139 Purchase of One (1) Forestry Brush Chipper and an Ordinance Declaring 2017 Bandit Brush Chipper as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Morbark LLC of Winn, Michigan, in the amount of $85,500.66. The Brush Chipper is available for purchase through Sourcewell (Contract #031721-MBI), of which the Village is a member. Approval of an Ordinance declaring Unit FO940, a 2017 Bandit 18XP Brush Chipper, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes May 2, 2024 Enactment No: Ordinance 8256 G. 240143 Purchase of One (1) Falcon Asphalt Recycler & Hot Box Trailer and an Ordinance Declaring 2012 Falcon Asphalt Recycler and Hot Box Trailer as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Midwest Paving Equipment of Glen Ellyn, IL., in the amount of $38,292.00 for the purchase of a Falcon Recycler & hot box trailer. The trailer is available for purchase through the Illinois State CMS Contract #23-416CSM-BOSS4-B-33802. Approval of an Ordinance declaring Unit ST911, a 2012 Falcon Asphalt Recycler and Hot Box Trailer, as surplus and authorizing the sale and/or disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8257 Other Ordinances on First Reading Ordinances on Second Reading Resolutions H. 240144 Suburban Tree Consortium A Resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 21-24 I. 240147 Manhole Inspection & Rehabilitation Program, Recurring Maintenance Program Approving a contract with Gewalt Hamilton Associates, Inc., in an amount not to exceed $61,729.00. Four proposals were received and evaluated by staff. Gewalt Hamilton Associates was deemed the most qualified firm. The purpose of this program is to visually inspect, record and catalog the condition of manholes. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 22-24 J. 240153 A Resolution Authorizing the Northern Illinois Municipal Electric Cooperative (NIMEC) to Serve as the Broker for the Village in Regard to Obtaining Bids from Electricity Providers and Authorizing the Village Manager or Director of Finance to Approve Village of Lombard Page 4 Village Board of Trustees Minutes May 2, 2024 a Contract with the Lowest Cost Electricity Provider Resolution approving an Agreement with Northern Illinois Municipal Electric Cooperative (NIMEC) to seek electricity bids for street lightning and authorizing the Village Manager or Director of Finance to execute a contract with the energy supplier. This Resolution was adopted on the Consent Agenda Enactment No: R 23-24 K. 240156 Resolution Authorizing Signature of the Village President on a Fireworks Display Agreement (Lombard Park District) Resolution approving an Agreement between the Village of Lombard and the Lombard Park District to allow for the provision of a fireworks display at Madison Meadow Park on July 4, 2024. This Resolution was adopted on the Consent Agenda Enactment No: R 24-24 L. 240157 A Resolution Authorizing the Signature of the Village President on a Fireworks Production Agreement (Mad Bomber Fireworks Productions) Resolution approving an Agreement with Mad Bomber Fireworks Productions to provide a fireworks display at Madison Meadow Park on July 4, 2024 at a cost of $47,500. This Resolution was adopted on the Consent Agenda Enactment No: R 25-24 Other Matters M. 240121 HVAC Software Upgrade and Integrations Request for a waiver of bids and award of a contract to Integrated Building Automations, in the amount of $83,960.00. Staff sought proposals from qualified vendors and found the sole source purchase of and installation of new HVAC BAS Software and components from Integrated Building Automations. This Bid was approved on the Consent Agenda N. 240141 Salt Conveyor Rehabilitation Project Request for a waiver of bids and award of a contract to Kimco USA, Inc., in the amount not to exceed $80,000.00 for the rehabilitation of the salt conveyor system. This is the subcontractor that originally installed the conveyor system. The rubber conveyor belt and the multiple roller bearings that are essential to operation of the system have reached the end of their useful life and are failing. This Bid was approved on the Consent Agenda Village of Lombard Page 5 Village Board of Trustees Minutes May 2, 2024 O. 240152 Horizontal Directional Drill Request for a waiver of bids and award of a contract to Vermeer Midwest of Aurora, IL, in the amount of $158,891.49. This purchase will be made through the Sourcewell Cooperative Purchasing Advantages. It was determined that the Vermeer Horizontal Directional Drill is the far superior manufacturer of this type of equipment and is the industry standard. This Bid was approved on the Consent Agenda P. 240148 Yorktown Temporary Event - Funbox Community Development staff submits an applicant request for a Temporary Special Event permit for an inflatable bounce park in the parking lot of Yorktown Center. The attraction will be on site from August 9, 2024 through November 3, 2024, with several days on either end for set-up and tear-down. The applicant also seeks a deviation from the required Special Event fee schedule to set the $75.00 charge on a weekly basis in lieu of a daily basis. (DISTRICT #3) This Request was approved on the Consent Agenda P-2. 240155 CivicPlus Annual Hosting and Supplement Services Fees Request to approve the change to an annual recurring supplementation services fee option agreement and funding to CivicPlus, LLC, in 2024 not to exceed $35,000.00; due to aggregated costs above threshold as a result of changes in the Supplementation Services fee structure for 2024, and the existing Annual Hosting and Support fees. This Request was approved on the Consent Agenda Q. 240158 General Release and Settlement of all Claims - Jeffrey Mattison v. Village of Lombard Approval of a proposed general release and settlement agreement in the matter of Mattison v. Village of Lombard. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello IX. Items for Separate Action Village of Lombard Page 6 Village Board of Trustees Minutes May 2, 2024 Ordinances on First Reading (Waiver of First Requested) A. 210359 211 West St. Charles Road - Downtown Lombard Sprinkler Park (3/4ths of Corporate Authorities (6 of 7) required to approve) An Ordinance authorizing a Fourth Amendment to an Intergovernmental Agreement between the Village of Lombard and the Lombard Park District in regard to the development, operation and maintenance of a sprinkler park at 211 West St. Charles Road, and authorizing the leasing of Village-owned property. The amendment extends the agreement period until December 31, 2029. (DISTRICT #1) A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the Ordinance regarding 211 West St. Charles Road for the Downtown Lombard Sprinkler Park be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello Enactment No: Ordinance 8258 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 2, 2024 in the Board Room of the Lombard Village Hall be adjourned at 6:18 p.m. The motion carried by the following vote: Village of Lombard Page 7 Village Board of Trustees Minutes May 2, 2024 Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello Village of Lombard Page 8