Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 5, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes September 5, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 5, 2024 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander HR Director Kathy Dunne Deputy Fire Chief Nathan Gac Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Michael Murray spoke regarding a community mental health board referendum. V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Bob Bachner, that the minutes of the regular meeting of August 15, 2024 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Village of Lombard Page 1 Village Board of Trustees Minutes September 5, 2024 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, reported the following: Good evening - On Tuesday the Community Promotions and Tourism Committee met. We reviewed and approved the guidelines for the 2025 Local Tourism Grant Program. This year the deadline for grant requests will be December 6 so please start getting your submissions ready as soon as possible. We also discussed and approved the 2025 Hotel Motel Budget proposal. This budget will be forwarded to the Board of Trustees for final consideration and approval as part of the Village’s overall 2025 budget. Finally, Alison Costanza, Executive Director for the Lombard Historical Society, gave a presentation about all of the events and activities the Historical Society has been involved with this year as well as plans for the future. This year the Society has offered 115 programs, most notably the 100 Year Anni-Versary events celebrating Little Orphan Annie. Alison did not, however, provide full instructions for how to work my Little Orphan Annie decoder ring so if you see me wandering aimlessly around Lombard it’s because I’m still figuring it out. Thank you! Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes September 5, 2024 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village President Keith Giagnorio noted that a Special Village Board meeting was held this evening prior to the regular meeting and the Village Board reviewed the proposed FY 2025 budget and the CIP. VIII Consent Agenda . Payroll/Accounts Payable A. 240263 Approval of Village Payroll For the period ending August 10, 2024 in the amount of $1,011,303.84. This Payroll/Accounts Payable was approved on the Consent Agenda B. 240264 Approval of Accounts Payable For the period ending August 16, 2024 in the amount of $1,730,712.21. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240277 Approval of Accounts Payable For the period ending August 23, 2024 in the amount of $1,081,828.37. This Payroll/Accounts Payable was approved on the Consent Agenda D. 240284 Approval of Village Payroll For the period ending August 24, 2024 in the amount of $1,019.356.33. This Payroll/Accounts Payable was approved on the Consent Agenda E. 240286 Approval of Accounts Payable For the period ending August 30, 2024 in the amount of $1,026,905.65. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F. 240270 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "GGG" liquor licenses by one (1) due to a change in ownership of Roundy’s Illinois, LLC d/b/a Mariano’s #543 at 345 W. Roosevelt Road, and the creation of one (1) new Class “GGG” liquor license for 1918 Winter Street Operating Co, Village of Lombard Page 3 Village Board of Trustees Minutes September 5, 2024 LLC d/b/a Mariano’s #543 at 345 W. Roosevelt Road, under new ownership. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8283 Other Ordinances on First Reading G. 240247 PC 24-08: 810 E. Roosevelt Road - KFC-Restaurant: The Plan Commission submit its recommendation to approve the following action on the subject property located within the B4APD Roosevelt Road Corridor District Planned Development (800-810 E. Roosevelt Planned Development): Pursuant to Section 155.504(A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the 800-810 E. Roosevelt Road Planned Development, as established by Ordinance No. 5171, and amended by Ordinance Nos. 5172 and 5294, to approve an addition to a building in a planned development that changes the location of the building by more than 10 feet. (DISTRICT #6) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8287 Ordinances on Second Reading Resolutions H. 240271 Third Amendment to Memorandum of Understanding with the Helen Plum Library Relative to The Elmhurst Hospital Parking Lot Approving a Resolution authorizing the Village President and Village Clerk to enter into a Third Amendment to the Memorandum of Understanding with the Helen Plum Library for a portion of the Elmhurst Memorial Hospital Lot. The Village will have full access to 44 spaces in the Elmhurst Hospital Lot. The current Memorandum expires August 31, 2024. The Parties have agreed to extend the Memorandum of Understanding until such time as the property is coveyed to the Lombard Park District or October 31, 2024. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 45-24 I. 240278 Intergovernmental Agreement with the Village of Villa Park regarding improvements to Addison Avenue Approval of an Intergovernmental Agreement with the Village of Villa Park Village of Lombard Page 4 Village Board of Trustees Minutes September 5, 2024 regarding the upcoming project in Villa Park that impacts a portion of roadway within Lombard's Corporate Limits. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 46-24 J. 240280 East St. Charles Road Sidewalk Improvement Project Resident Engineering Services Approving a contract with Christopher B. Burke Engineering in the amount not to exceed $75,070.00 to include resident engineering services for the St. Charles Road Sidewalk Improvement Project. This Project is an extension of the Downtown Sidewalk Improvement Project and covers the area from Craig Street to Grace Street. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 47-24 Other Matters K. 240272 Bulk Salt Purchase for Road Salt Request for a waiver of bids and award of a contract to Morton Salt, Inc. in the amount of $295,600.00 The Village has participated in DuPage County Department of Transportation's salt bid. Morton's Salt, Inc. was the lowest bidder and will be the provider of bulk road salt for the County's contract. This Bid was approved on the Consent Agenda L. 240282 Village Hall Board Room Acoustic Paneling Request for a waiver of bids and award of a contract to BOS Haworth, in the amount of $29,945.80. Bid specifications were sent to BOS Haworth, who is a member of OMNIA Partners, a group contract procurement firm. BOS Haworth is coupled with Snowsound USA providing a unique sole source product in acoustic materials. (DISTRICT #6) This Bid was approved on the Consent Agenda M. 240283 Fire Department Stations 44 and 45 Bathroom Remodels Request for a waiver of bids and award of a contract to Perfection Flooring, Inc., in the amount of $74,599.20. Request for proposals were sent to multiple contractors. Staff received three (3) quotes, with Perfection Flooring, Inc. being the lowest.This remodel will consist of removal and installation of tile throughout both the men's and women's bathrooms and changing areas at both Fire Stations. (DISTRICTS #3 & #4) This Bid was approved on the Consent Agenda Village of Lombard Page 5 Village Board of Trustees Minutes September 5, 2024 N. 240290 Cummins Diesel Powered Portable Generator Purchase Request for a waiver of bids and award of a contract to Cummins Sales and Service of Hodgkins, Illinois in the amount not to exceed $172,895.00. Staff is proposing this purchase to replace the 1994 Katolight 220W generator and to serve as back up to the permanent generators installed at the stations. This Bid was approved on the Consent Agenda O. 240291 Appointment - Community Relations Committee Request for concurrence in the appointment of Beth Gunzel to the Community Relations Committee with a term to May 2025 filling a vacancy created by the resignation of Ahmed Ali. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 240261 800 E. Roosevelt Road - Noon Whistle Brewing Special Event Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Oktoberfest) on September 21, 2024, located at 800 E. Roosevelt Road. Staff requests a waiver of first reading. (DISTRICT #6) Trustee Brian LaVaque indicated he will abstain from voting due to a personal relationship with the owner. A motion was made by Trustee Bernie Dudek, seconded by Trustee Andrew Honig, that the Ordinance regarding a Special Event at Noon Whistle Brewing, 800 E. Roosevelt Road, be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Abstain: 1- Brian LaVaque Enactment No: Ordinance 8284 Village of Lombard Page 6 Village Board of Trustees Minutes September 5, 2024 Other Ordinances on First Reading B. 240262 BOT 24-01; 1308 -1330 S. Meyers Road - Pinnacle at Meyers Subdivision, Annexation Agreement The petitioner, Afsar Developers, LLC, requests that the Village approve an annexation agreement for the properties at 1308-1330 S. Meyers Road. (two-thirds of Corporate Authorities vote required for approval (5 of 7) per 65 ILCS 5/11-15.1-3). For reference, the Annexation Agreement has been revised since the First Reading of the Ordinance, reflecting a reduction in the proposed number of residences, increased open space and an update to the preliminary development plan exhibits. (DISTRICT #6) Village Manager Scott Niehaus spoke about the process of the agenda for the review of the three items related to the proposed Pinnacle development. Village President Keith Giagnorio also spoke and asked for everyone to be respectful and reminded residents of the three minute time limit for speaking. The following spoke regarding the Pinnacle develoment: Diane Bellows, resident Doris Dornberger, resident Mark Daniel, Attorney for the developer Ken Franklin, resident Theresann Purkart, resident Carolyn King, resident Tom Rottmann, resident Ahmed Khan, Pinnacle developer Each of the Trustees made comments regarding the proposed Pinnacle development. It was moved by Trustee Bob Bachner, seconded by Trustee Bernie Dudek, that the ordinance regarding BOT 24-01 for 1308 - 1330 S. Meyers Road, Pinnacle at Meyers Subdivision, Annexation Agreement be passed on first reading. The motion carried by the following vote: Aye: 5- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Dan Militello, and Bob Bachner Nay: 2- Bernie Dudek, and Andrew Honig Enactment No: Ordinance 8288 C. 240292 BOT 24-01: 1308 - 1330 S Meyers Road - Pinnacle at Meyers Subdivision, Annexation Request Village of Lombard Page 7 Village Board of Trustees Minutes September 5, 2024 The Petitioner requests that the Village approve an ordinance annexing the properties at 1312 - 1330 S. Meyers Rd, The property at 1308 S. Meyers Rd within the proposed development area is already within the Corporate Limits of the Village. (DISTRICT #6) A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the Ordinance regarding BOT 24-01: 1308 - 1330 S. Meyers Road - Pinnacle at Meyers Subdivision, Annexation Request be passed on first reading. The motion carried by the following vote: Aye: 4- Brian LaVaque, Anthony Puccio, Dan Militello, and Bob Bachner Nay: 2- Bernie Dudek, and Andrew Honig Enactment No: Ordinance 8289 D. 240183 PC 24-07: 1308-1330 S. Meyers Road - Pinnacle Single-Family Residential Planned Development The Plan Commission submits its recommendation to the approve the following actions on the subject property (1308-1330 S. Meyers Road), located within the Village of Lombard R1 Single-Family Residence District (1308 S. Meyers Road) and the DuPage County R-3 Single Family Residence District (1312-1330 S. Meyers Road) 1. Approve a Comprehensive Plan Map amendment for the subject properties from Estate Residential to Low Density Residential; 2. For the property at 1308 S. Meyers Road, approve a map amendment to rezone the property from the R1 Single-Family Residence District to the R2 Single-Family Residence District; 3. For the properties located at 1312-1330 S. Meyers Road, in conjunction with a request for approval of an annexation agreement and annexation into the corporate limits of the Village of Lombard, upon annexation, approve a map amendment to rezone the property from the R0 Single-Family Residence District to the R2 Single-Family Residence District; 4. Pursuant to Section 155.407(C) of Village Code, establish a new planned development for the subject properties to provide for development of 22 detached single-family residences, including relief from the following standards, as set forth more fully as follows: a. Pursuant to Section 155.407(G)(2) of Village Code, approve a conditional use for building height not to exceed 38 feet or three stories; b. Approve the following deviations and variations from Chapter 155 of Village Code (the Zoning Ordinance): i. Pursuant to Section 155.407(D), a deviation in order to allow a development with a density of 6.14 dwelling units per acre where a density of 5.8 dwelling units per acre is allowed within the areas of Lots 1-24 and Outlot A as depicted in the Planned Village of Lombard Page 8 Village Board of Trustees Minutes September 5, 2024 Development Site Plan (this will allow 24 dwelling units where 22.7 dwelling units are allowed, or 106% of the allowed density in the R2 District); (this request is being withdrawn by the petitioner as their revised plan meet R2 density requirements); ii. Pursuant to Section 155.407(E), which requires a minimum lot width of 60 feet, deviations in order to allow individual lot widths less than 60 feet as depicted in the Planned Development Site Plan; iii. Pursuant to Section 155.407(F)(1)(a)(iv), which requires a front yard of 30 feet, deviations in order to allow front yards of 20 feet on Lots 1-6 and 24 feet on Lots 7-22, as provided for in the Planned Development Site Plan and proposed preliminary plat of subdivision; iv. Pursuant to Section 155.407(F)(2), which requires a corner side yard of 20 feet, deviations in order to allow corner side yards of one (1) foot on Lot 7 and Lot 22, as provided for in the Planned Development Site Plan; v. Pursuant to Section 155.407(F)(3), which requires an interior side yard of six (6) feet, deviations in order to allow interior side yards of 3.5 feet on Lots 1-6 and four (4) feet on Lots 7-22 (with extending not more than two (2) feet towards the lot line on all lots), as provided for in the Planned Development Site Plan; vi. Pursuant to Sections 155.510(A)(1) and Section 155.407(H), deviations in order to allow open space to be calculated across all parcels in the planned development rather than on a parcel-by-parcel basis, and to allow a development with 43% open space where 50% open space is required; vii. Pursuant to Section 155.210 and 155.210(A)(2) (b), a variation in order to allow an above-ground utility cabinet before the principal building and allow the cabinet in front of the south and east walls of the building on Lot 6; viii. Pursuant to Section 155.205(A)(1)(c), a variation in order to allow, as shown in the Landscape Plan and Planned Development Fence Plan, a 6-foot fence on Outlot A at all locations (a portion of the north fence extends along the abutting front yard to the north) except near the Meyers Road and 14th Village of Lombard Page 9 Village Board of Trustees Minutes September 5, 2024 Street driveways where a 4-foot fence is depicted; ix. Pursuant to Section 155.711, variations in order to allow innovative landscaping per the submitted Landscape Plan; c. Approve the following variations from Chapter 154 of Village Code (the Subdivisions and Development Ordinance): i. Pursuant to Section 154.304(D)(2) and Section 154.306(D)(2), variations in order to allow public improvements to the School Street and 14th Street rights-of-way depicted in the preliminary engineering plan, Planned Development Site Plan and Landscape Plan, as determined upon hearing and decision; ii. Pursuant to Section 154.304(D)(3), Section 154.306(D)(3) and Section 154.309, variations in order to allow improvements to the Meyers Road right-of-way depicted in the preliminary engineering plan, Planned Development Site Plan and Landscape Plan, as determined upon hearing and decision; iii. Pursuant to Section 154.407(A) and Section 154.503(D), variations in order to continue the existing widths of all abutting rights-of-way and pavement widths thereof; iv. Pursuant to Section 154.506(D), variations in order to permit 24 lots with frontage on the private streets within the subdivision; v. Pursuant to Section 154.510 and Section 150.301, variations in order to permit the driveways onto Meyers Road and onto 14th Street as depicted in the preliminary engineering plans and Planned Development Site Plan provided that the gate shall remain operable to allow entry by all vehicles without access control so as not to stack vehicles over the sidewalk or cause backing movements; vi. Such other variations from Chapter 154, including those which exclude final landscape treatment from public improvements required to be completed prior to the initiation of the final ten percent (10%) of units but only to the extent required on lots that have not been certified for occupancy, as deemed necessary and appropriate; d. Approve the following deviation from Chapter 153 of Village Code (the Sign Ordinance): Village of Lombard Page 10 Village Board of Trustees Minutes September 5, 2024 i. Pursuant to Section 153.232(B), a deviation in order to allow each subdivision sign at a height of six (6) feet, where a height of four (4) feet is permitted; and 5. Approve a preliminary plat of subdivision pursuant to Section 154.203(D). A motion was made by Trustee Bob Bachner, seconded by Trustee Dan Militello, that the Ordinance regarding BOT 24-01: 1308 - 1330 S. Meyers Road, Pinnacle Single-Family Residential Planned Development, be passed on first reading. The motion carried by the following vote: Aye: 4- Brian LaVaque, Anthony Puccio, Dan Militello, and Bob Bachner Nay: 2- Bernie Dudek, and Andrew Honig Enactment No: Ordinance 8290, 8291, 8292 Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Brian LaVaque, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 5, 2024 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:02 p.m. for the purposes of discussion of Collective Negotiating Matters, Pending Litigation and the Review of Executive Session Minutes to Determine Whether the Need for Confidentiality Still Exists as to Those Executive Session minutes Which Have Not Previously Been Made Available for Public Inspection. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 5, 2024 in the Board Room was called to order at 7:13 p.m. by Village President Keith Giagnorio. Upon roll call, the following were: Village of Lombard Page 11 Village Board of Trustees Minutes September 5, 2024 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 5, 2024 in the Board Room of the Lombard Village Hall be adjourned at 7:14.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 12