Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 17, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes October 17, 2024 I. Call to Order and Pledge of Allegiance II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Building/Code Enforcement Keith Steiskal Director of Public Works Carl Goldsmith Deputy Chief of Police Joe Grage Fire Chief Rick Sander Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings 240319 Public Hearing - Proposed FY 2025 Budget A Public Hearing for the purpose of hearing written and oral comments from the public concerning the proposed Village of Lombard Annual Budget for the Fiscal Year beginning January 1, 2025 and ending December 31, 2025. Village Attorney Jason Guisinger called the Public Hearing regard the proposed Village of Lombard FY 2025 budget to order at 6:04 p.m. Village Manager Scott Niehaus and Director of Finance Tim Sexton gave an overview of a power point presentation including: Budget objectives; the 2025 budget overview;the General Fund (unrestricted & uncommitted) operating budget; top 10 General Fund 2025 revenues; top 5 General Fund 2025 expenses; 2024 tax levy and public safety buildings; 2024 tax levy increase transfer to buildings; Hotel/Motel Tax Fund; Water & Sewer (W&S) Fund operating budget; and summary. A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, that the Public Hearing regarding the proposed Village of Lombard FY 2025 budget held on Thursday, October 17, 2024 in the Board Room of the Village Hall be adjourned at 6:17 p.m. Motion carried unanimously. Village of Lombard Page 1 Village Board of Trustees Minutes October 17, 2024 IV. Public Participation 240320 Presentation - Lombard Park District Executive Director Joe McCann Joe McCann, Executive Director of the Lombard Park District, gave a power point update on the Park District including: The Library property at Lilacia Park and future development of the site; Southland Oslad Project; 641 N. Main Street Project; and an update on long-term planning for the Park District. He thanked the Village for their continued support and tremendous cooperation. V. Approval of Minutes A motion was made by Trustee Bob Bachner, seconded by Trustee Brian LaVaque, that the minutes of the regular meeting of October 3, 2024 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported the following: At last Monday evening’s meeting of the Economic & Community Development Committee, The ECDC heard a presentation by Prairie Food Co-op relative to construction, funding and the projected February, 2025 store opening and the members asked questions regarding their project. While no formal actions were sought by the ECDC, the update provided Village of Lombard Page 2 Village Board of Trustees Minutes October 17, 2024 background regarding the draft economic incentive grant that is pending before the Village Board at the November 7 meeting. The ECDC received an update regarding the various projects that received grant funding approvals in 2023 which need to be closed out by year’s end. Staff offered analytics data regarding the Roosevelt Road corridor and shared a series of economic development data sets pertaining to corridor market demographics and commercial real estate market conditions. Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Trustee Bob Bachner, Chairperson of the Public Works & Environmental Concerns Committee reported the following: Two change orders were reviewed. One for the large diameter combined sewer rehab project reflecting additional work involving the 96-inch diameter sewer through Lombard Commons. The second change order for final balancing of the asphalt roadway program for additional quantities and added cost for disposal of Grindings containing petromat which is not recyclable. The Committee did have a presentation from Baxter and Woodman engineering on the water system network analysis that provided a lot of good data concerning water use, distribution pressures and flow characteristics throughout the whole system; data for future use in prioritizing water network projects to help decrease water main breaks, ensure flow capacity for fire suppression, maintain our back up wells for emergency situations, and prioritizing and scheduling watermain rehabilitation. The consultants presented their data and have also made recommendations for improvements and goals for the future. All these items are in your agenda packet for consideration this evening. Lombard Historic Preservation Commission - Village Clerk Liz Brezinski Village Clerk Liz Brezinski, Liaison to the Lombard Historic Preservation Commission, reported the following: The Commission met on October 15th. Patricia Rose presented a Village of Lombard Page 3 Village Board of Trustees Minutes October 17, 2024 power point about the history of the Great Western Trail as a railroad corridor, and suggested educational signage along the trail similar to signs installed on the Illinois Prairie Path. The Commission referred this request to the Local Landmarks Committee. Sharon Rakowski spoke of the Garden Club's role in beautification objectives and requested participation in a Cemetery Committee. The proclamation recognizing Rita Schneider's long time commitment to Lombard's history and the Lombard Historic Preservation Commission will be presented on October 17th at a reception before the Village Board meeting. Members discussed standing committees and possible new committees. A sign up sheet was distributed. The Local Landmarks Committee will work on landmarking the Victorian Cottage Museum at 23 W. Maple after committee assignments. VII. Village Manager/Village Board/Village Clerk Comments Trustee Dan Militello thanked the Fire Department for their assistance with a ring that was stuck on his wife's finger. Trustee Brian LaVaque reminded everyone of the Spooktacular event that is scheduled for Sunday from noon until 5pm in downtown Lombard; and commented on the Lombard Vet Hospital grand re-opening. President Keith Giagnorio complimented staff on the great renovation of the Board Room. VIII Consent Agenda . Payroll/Accounts Payable A. 240317 Approval of Accounts Payable For the period ending October 4, 2024 in the amount of $270,245.12. This Payroll/Accounts Payable was approved on the Consent Agenda B. 240326 Approval of Village Payroll For the period ending October 5, 2024 in the amount of $980,690.52. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240327 Approval of Accounts Payable For the period ending October 11, 2024 in the amount of $3,240,325.38. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 4 Village Board of Trustees Minutes October 17, 2024 D. 240312 Ordinance Amending Schedules III & IV of the Lombard Traffic Code to Establish All-Way Stop Control at Central Avenue and Stewart Avenue A recommendation from the Public Safety & Transportation Committee to amend Section 10-9-3 and Section 10-9-4 of the Traffic Code to establish the intersection of Central Avenue and Stewart Avenue as an all-way stop-controlled intersection. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8295 E. 240321 FY 2025 Salary Ordinance Ordinance setting rates of pay and salaries for Village of Lombard employees effective January 1, 2025. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8296 E-2. 240322 Ordinance Amending Title III, Chapter 31, Article VI of the Lombard Village Code Relative to Firefighter Residency Requirements Ordinance amending the Lombard Village Code expanding residency for Fire Department personnel, excluding the Fire Chief and Deputy Fire Chiefs, to include Illinois, Indiana and Wisconsin. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8297 E-3. 240325 23 W. Maple Street - Lombard Historical Society - Witches Night Out Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer and wine in connection with a temporary event (Witches Night Out) on October 11, 2024, located at 23 W. Maple Street. This action is to ratify the issuance of a Class J liquor license for the Witches Night Out event by the Liquor Commissioner. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8298 E-4. 240331 An Ordinance Memorializing the Natural Termination of the Downtown Lombard Tax Increment Financing District This ordinance memorializes the natural termination of the TIF district and directs Village staff to wind up the affairs of the Downtown TIF District Village of Lombard Page 5 Village Board of Trustees Minutes October 17, 2024 and notify impacted taxing districts of the termination of the Downtown TIF District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8299 Other Ordinances on First Reading Ordinances on Second Reading Resolutions F. 240314 Large Diameter Combined Sewer Rehabilitation Project, Change Order No. 2 Reflecting an increase to the contract with Vortex Lining Systems in the amount of $20,377.36. This change order reflects additional work involving the 96-inch diameter sewer within Lombard Common Park. Adding calendar days to the contract. (DISTRICTS #1 & #5) This Resolution was adopted on the Consent Agenda Enactment No: R 55-24 G. 240316 Asphalt Roadway Program, Final Balancing Change Order No. 1 Reflecting an increase to the contract with Brothers Asphalt Paving in the amount of $138,510.21. The additional items reflect as-measured quantities for Additional Patching, Petromat Grindings Removal and Washington Boulevard 5" Patch. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 56-24 G-2. 240328 22nd Street Corridor Signal Modernizations - Design Engineering Contract Approving a contract with Civiltech Engineering, Inc. in the amount not to exceed $250,132.10. This is the preliminary and design engineering contract that includes signal modernizations at the intersections of 22nd Street and Finley Road, Main Street, and Grace Street. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 57-24 Other Matters H. 240318 Water System Network Analysis A recommendation from the Public Works & Environmental Concerns Village of Lombard Page 6 Village Board of Trustees Minutes October 17, 2024 Committee to accept the report and consider moving forward with similar modeling efforts in no more than ten (10) years. (DISTRICTS - ALL) This Request was approved on the Consent Agenda I. 240324 Renewal of Microsoft Office 365 Subscription Request for approval for the renewal of the Village's Microsoft Office 365 subscription in the amount of $55,472.44 through the State of Illinois contract with Dell. This Request was approved on the Consent Agenda J. 240330 Sidewalk Snow Removal Contract - Rejection of Bids Recommendation from staff to reject this bid process and seek the approval of the proposal from Godoy Snow Removal, Inc., in the amount not to exceed $49,400.00. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 240265 Budget Ordinance for Fiscal Year 2025 Ordinance Adopting the FY 2025 Annual Budget for the Village of Lombard in the amount of $131,875,574 for the period January 1, 2025 through December 31, 2025. A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the Ordinance adopting the Village of Lombard FY 2025 Budget Ordinance be passed on first reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner B. 240267 Four (4) Ordinances Amending Title 5, Chapter 50 of the Lombard Village Code in Regard to Water and Sewer Rates 1. An Ordinance Amending Title 5, Chapter 50, Section 50.114 of the Lombard Village Code in Regard to Water Rates Village of Lombard Page 7 Village Board of Trustees Minutes October 17, 2024 Effective January 1, 2025, this ordinance amends Section 50.114(A) to increase the variable water rate both within and outside Village limits by 3.50% for operations and 6.50% for capital needs each year, for the next five years (2025-2029). Section 50.114(B) amends the flat fixed administrative service charge to $5.23 per billing period, effective January 1, 2025, and increases this fee by 3.50% each year, for the next four years (2026-2029). Section 50.114(C) establishes a flat fixed cross connection fee for non-residents of $5.10 per billing period for the next five years (2025-2029). Section 50.114(D) establishes a flat fixed capital fee of $6.39 per billing period, effective January 1, 2025, and increases this fee by 6.50% each year for the next four years (2026-2029). 2. An Ordinance Amending Title 5, Chapter 50, Section 50.106(B) of the Lombard Village Code In Regard to Wastewater Collection and Treatment Charges Effective January 1, 2025, this ordinance amends Section 50.106(B) to increase the wastewater collection and treatment variable charge, within and outside Village limits 3.50% for operations and 6.50% for capital needs each year, for the next five (5) years (2025-2029). 3. An Ordinance Amending Title 5, Chapter 50, Section 50.113(A) of the Lombard Village Code in Regard to Sanitary Sewer Service Only Rates Effective January 1,2025, this ordinance amends Section 50.113(A) to change the administrative service charge to $5.23 per billing period and increases this fee by 3.50% each year for the next four years (2026-2029). Effective January 1, 2025, this ordinance also amends the flat fixed capital fee to $6.39 per billing period and increases this fee by 6.50% each year for the next four years (2026-2029). 4. An Ordinance Amending Title 5, Chapter 50, Section 50.110(A) of the Lombard Village Code in Regard to Non-Village Metered Sewer Charges Effective January 1, 2025, this ordinance amends Section 50.110(A) to increase the daily variable charge for non-village metered residential sewer charges within the Village limits by $0.03 and outside the Village limits by $0.04 or $0.05, each year for the next five years (2025-2029). This ordinance also increases the daily variable charge for non-village metered commercial sewer charges within the Village limits by $0.17 and outside the Village limits by $0.25 or $0.26, each year for the next five years (2025-2029). The Finance and Administration Committee unanimously recommends these amendments. A motion was made by Trustee Bernie Dudek, seconded by Trustee Bob Bachner, that the four Ordinances amending Title 5, Chapter 50 of the Lombard Village Code in regard to Water and Sewer Rates be passed on first reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 8 Village Board of Trustees Minutes October 17, 2024 Ordinances on Second Reading C. 240276 Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2024, and Ending December 31, 2024 for the Village of Lombard An Ordinance providing for the levy and assessment of taxes for the fiscal year beginning January 1, 2024, and ending December 31, 2024 in the amount of $12,429,110.00. For the owner of a $300,000 house, the increase will be approximately $20.02 or $34.53 for the owner of a $500,000 house. The Finance and Administration voted to recommend the statutorily permissible tax levy to the President and Board of Trustees. A motion was made by Trustee Brian LaVaque, seconded by Trustee Andrew Honig, that the Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2024 and ending December 31, 2024 be passed on second reading. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Nay: 1- Dan Militello Enactment No: Ordinance 8300 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bernie Dudek, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 17, 2024 in the Board Room of the Lombard Village Hall be adjourned at 6:46 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9