Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 3, 2025 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Vacancy, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes April 3, 2025 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 3, 2025 in the Board Room of the Lombard Village Hall was called to order at 6:04 p.m. by Village President Keith Giagnorio. Assistant Director of Public Works Dave Gorman led the Pledge of Allegiance. II. Roll Call 6 - Keith Giagnorio, Elizabeth Brezinski, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner 1 - Brian LaVaque Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Building Keith Steiskal Assistant Director of Public Works Dave Gorman Chief of Police Joe Grage Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Bernie Dudek, that the minutes of the Regular Meeting of March 20, 2025 be approved. The motion carried by the following vote: Aye: 4- Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Absent: 1- Brian LaVaque VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes April 3, 2025 Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Dan Militello, Vice Chairperson Trustee Dan Militello, Vice-Chairperson of the Finance & Administration Committee, reported the committee meet and reviewed the proposed grocery tax replacing the current State tax. The item is listed on the agenda for review and action by the Village Board. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Trustee Anthony Puccio announed that his Trustee-seat will be open for a two-year term once he is sworn in as Village President. The Village will be seeking applications from interested residents to fill the seat. Trustee Bernie Dudek stated he realized how much he learned in the last four year serving as Village Trustee when he was knocking on doors and talking to residents during the recent campaign. Trustee Bob Bachner recognized Andrew Honig for his assistance in getting a grant for the Village CIP project. VIII Consent Agenda . Payroll/Accounts Payable Village of Lombard Page 2 Village Board of Trustees Minutes April 3, 2025 A. 250122 Approval of Accounts Payable For the period ending March 21, 2025 in the amount of $703,176.30. B. 250132 Approval of Village Payroll For the period ending March 22, 2025 in the amount of $998,408.11. This Payroll/Accounts Payable was approved on the Consent Agenda C. 250133 Approval of Accounts Payable For the period ending March 28, 2025 in the amount of $1,929,718.91. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading D. 250105 PC 25-06: 837 S. Westmore-Meyers Road - Eastgate Shopping Center Subdivision The petitioner requests the Village take the following actions on the subject property located within the B3PD Community Shopping Planned Development District (Eastgate Planned Development): 1. Pursuant to Chapter 154 of the Village Code (the Subdivisions and Development Ordinance), approve a final plat of subdivision with the following companion variations for Lot 1: a. A variation from Section 155.415(D) to allow a lot with a lot area of 16,179 square feet, where a minimum lot area of 20,000 square feet is required; b. A variation from Section 155.415(F)(3) to allow an interior side yard of zero feet (0’) where a minimum interior side yard of ten feet (10’) is required; and c. A variation from Section 155.415(F)(4) to allow a rear yard of twenty-five feet (25’) where a minimum rear yard of thirty feet (30’) is required. (DISTRICT #5) This Ordinance was passed on first reading on the Consent Agenda E. 250106 PC 25-07: 55 W. 22nd Street - Day Care Center in Office Building The petitioner requests a conditional use pursuant to Section 155.412(C) (5) of the Lombard Village Code to allow for a day care center on the subject property located within the OPD Office Planned Development District (Lombard Office Park Planned Development. (DISTRICT# 3) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading Village of Lombard Page 3 Village Board of Trustees Minutes April 3, 2025 Resolutions F. 250125 Intergovernmental Agreement with DuPage County regarding the lining of the Village Water Main along Butterfield Road Approval of an Intergovernmental Agreement with DuPage County regarding the lining of the Village water main along Butterfield Road. Under the terms of the IGA, the Village will be responsible for the design and construction of the lining. The Village will receive a grant through the DuPage County Member Initiative Program in the amount of $50,000.00 that will be applied to the project. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 17-25 Other Matters G. 250126 Suburban Tree Consortium Bid Waiver Request for a waiver of bids and award of a contract to Suburban Tree Consortium in an amount not to exceed $143,450.00. Suburban Tree Consortium represents 50 member communities. This organization handles the tree planting bid process in accordance with State of Illinois law. As a member, The Village must commit to a lead-time of five (5) years for the purchase of trees grown based upon projected orders for trees. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda H. 250128 Public Works Administration Building Roof Replacement Request for a waiver of bids and award of a contract to Metal Master Roofmaster, in the amount of $165,485.00. Staff sought three (3) quotes for this project and Metal Master Roofmaster was the lowest quote received. They also installed the roof for our Fleet Building in 2024 providing exceptional results. (DISTRICT #6) This Bid was approved on the Consent Agenda I. 250129 Civic Center Roof Replacement Request for a waiver of bids and award of a contract to Metal Master Roofmaster, in the amount of $124,350.00. Staff received one proposal for the Civic Center roof replacement. Staff desires to utilize Metal Master Roofmaster as the preferred contractor as they installed the roof for the Fleet Building in 2024 providing exceptional results. (DISTRICT #6) This Bid was approved on the Consent Agenda J. 250130 Highland Avenue Sewer Separation Bid Award of a contract to John Neri Construction Company of Addison, Village of Lombard Page 4 Village Board of Trustees Minutes April 3, 2025 Illinois, the lowest responsible bidder of five (5) bids received, in the amount of $1,084,427.87. The primary objective of this project is to install large diameter storm sewer along both Chase Avenue and Division Street. (DISTRICT #5) This Bid was approved on the Consent Agenda K. 250118 CivicPlus Annual Hosting and Supplement Services Fees Request to approve payment to CivicPlus, LLC, in 2025 not to exceed $38,000.00; due to aggregated costs above threshold as a result of changes in the Supplementation Services fee structure effective 2024, and the existing Annual Hosting and Support fees. This Request was approved on the Consent Agenda L. 250119 Disaster Recovery and Business Continuity Services Request for a waiver of bids and award of a three-year contract to ThinkGard LLC in the total three year amount of $147,428 ($51,476 for the first year including $3,500 of replacement hardware) and $47,976 for years two and three to provide disaster recovery and business continuity services. This Request was approved on the Consent Agenda M. 250127 Yorktown Temporary Event - Funbox The Community Development staff submits an applicant request for a Temporary Special Event permit for an inflatable bounce park in the parking lot of Yorktown Center. The attraction will be on site from May 16, 2025 to July 20, 2025 with several days on either end for set-up and tear-down. (DISTRICT #3) This Request was approved on the Consent Agenda N. 250131 Metropolitan Mayors Caucus Membership Dues Request for approval of the Village Board for Village participation in the Metropolitan Mayors Caucus for FY 2024-2025 in the amount of $2001.42. The dues have remained the same since 2011 with no increases, and are based on 4.5 cents per capita. This Request was approved on the Consent Agenda O. 250134 Approval of a Multi-Year Services Agreement with Ready Rebound Request for approval of a multi-year Agreement between the Village of Lombard and Ready Rebound (formerly Rebound Illinois) for injury treatment, rehabilitation and claims management services for four years through March 31, 2029 in the amount of $126,304.76. This Request was approved on the Consent Agenda Village of Lombard Page 5 Village Board of Trustees Minutes April 3, 2025 Approval of the Consent Agenda A motion was made by Trustee Bob Bachner, seconded by Trustee Anthony Puccio, to Approve the Consent Agenda The motion carried by the following vote Aye: 4- Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Absent: 1- Brian LaVaque IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 250121 An Ordinance Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax for the Village of Lombard, DuPage County, Illinois Ordinance proposing a local 1% grocery tax replacing the State of Illinois 1% tax that is being eliminated. Trustee Anthony Puccio stated that as a non-home rule Village, Lombard is limited in options to replace the loss of revenue. This is an option that the Village can enact. Trustee Bob Bachner stated that he was supporting the implementation of the 1% sales tax especially in light of the large cost of the public safety building that is proposed. Trustee Bernie Dudek stated that he was supporting the sales tax, but wants to make sure that the Village has looked at all other options. Trustee Dan Militello stated he also was supporting the tax, but was interested in looking into other options. He asked about other communities that had adopted the tax. Village Manager Scott Niehaus noted that the grocery tax equates to $1.3 million in revenue to the Village. Other towns that have adopted at Downers Grove and Palatine with other tow3ns currently looking at adopting the tax. A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the Ordinance Implementing a Municipal Grocery Retailers' Occupation Tax and Municipal Grocery Service Occupation Tax for the Village of Lombard, DuPage County be passed on first reading. The motion carried by the following vote: Aye: 4- Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Absent: 1- Brian LaVaque Village of Lombard Page 6 Village Board of Trustees Minutes April 3, 2025 Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 3, 2025 in the Board Room of the Lombard Village Hall be adjourned at 6:23 p.m. The motion carried by the following vote: Aye: 4- Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Absent: 1- Brian LaVaque Village of Lombard Page 7