Callahan House Advisory Board Meeting

Agenda Callahan House Advisory Board Retreat Tuesday, April 5, 2022 9:00 a.m. – 1:00 p.m. Memorial Building 700 Longs Peak Avenue Longmont, CO 80501 Aspen Room Kathy Korpela, Staff Liaison Phone: (303) 776-5191 Kathy.Korpela@longmontcolorado.gov Contact Kathy for additional information I. Introduction – Jeff Friesner II. Call to Order (15 minutes) A. Welcome and Introduction of Board Members and City Staff B. Purpose of this Retreat 1. History of the Callahan House Board / Advisory Board and the City of Longmont 2. Constitution / Bylaws 3. Mission Statement – Past and Present 4. Board Roles and Responsibilities 5. Goals C. Ground Rules and Roles for this Retreat 1. Recorder/Secretary 2. Timer 3. Scribe III. History of the Callahan House Board / Advisory Board “Where did we begin?” (15 minutes) A. Warranty Deed (1938), with City Council acceptance of gift* B. Callahan House Board, 1938 organization* C. Letter from Thomas Callahan to “Managing Board,” March 28, 1939* IV. Constitution / Bylaws of the Callahan House Advisory Board “How are we governed?” (30 minutes) A. Constitution / Bylaws 1. Callahan House Board, Adopted 1938; Amended 1947, 1948, 1968, and 1978* 2. By 2004, renamed “Bylaws” - see agenda item V(B)(1)* B. City Ordinances, Resolutions, and City Code 1. 1973 Ordinance (Ordinance No. 1229) - Landmark Designation* 2. 1995 Ordinance (O-95-17) - Callahan House Board, House Manager, and Callahan House Fund* 3. 1998 City Resolution (R-98-18) – Funding rehabilitation project with Colorado Historical Society* 4. 2002 City Council Communication, March 5, 2002; 2002 Ordinance (O-2002-12) - Repeal (Residential) House Manager Contract*  5. City Code – Longmont, CO Code of Ordinances (Chapter 2.50 – Callahan House)* ***** 15-minute Break ***** V. Mission Statement “What is our purpose?” (45 minutes) A. Annual Board Reports to City Council and Past Mission Statements 1. 1938 Warranty Deed with City Council acceptance of gift (including Mission Statement)* 2. 1986 First Board Report to City Council* 3. 2005 Annual Report, May 16, 2006 (reference to creating a Mission Statement)* 4. 2007 & 2008 Annual Reports to City Council (including Mission Statement)* 5. Callahan House Mission Statements over the Years* B. 2022 Update Mission Statement VI. Board Roles and Responsibilities as Defined by the City Ordinance/City Code and Constitution/Bylaws “What do we do? How do we do it?” (1 hour) A. City Ordinance/City Code B. Bylaws 1. 2004 Community Services Department, Callahan House Advisory Board, Bylaws* 2. Rename Bylaws (Bylaws/Rules of Procedure) 3. Amend Bylaws - Proposed Changes* C. Monthly Meetings, Special Meetings, Task/Project Work 1. Monthly 2. Special 3. Task/Project Work D. Agendas 1. Standing Annual (January) 2. Monthly ***** 30-minute Break for Lunch ***** VII. Goals “What are our plans? Where are we headed?” (20 minutes) A. Current Year B. 5-Year Plan (Short Term) C. 10-Year Plan (Long Term) VIII. Closing and Adjournment (10 minutes) * Denotes to refer to the attached relative document