Personnel, Audits, and Hiring Committee

JOURNAL – PERSONNEL, AUDITS, AND HIRING COMMITTEE Tuesday, March 21, 2023 ROOM 1010, CITY HALL ­ 8:30 AM 200 NORTH SPRING STREET, LOS ANGELES, CA 90012 MEMBERS: COUNCILMEMBER TIM McOSKER, CHAIR COUNCILMEMBER CURREN PRICE COUNCILMEMBER HUGO SOTO­MARTÍNEZ (Adam Lid ­ Legislative Assistant ­ (213) 978­1076 or adam.lid@lacity.org) Pursuant to Assembly Bill 361, and due to concerns over COVID­19, this Los Angeles City Council committee meeting will take all public comment by teleconference. The audio for this meeting is broadcast live on the internet at https://clerk.lacity.gov/calendar. The live audio can also be heard at: (213) 621­CITY (Metro), (818) 904­9450 (Valley), (310) 471­CITY (Westside) and (310) 547­CITY (San Pedro Area). Members of the public who would like to offer public comment on the items listed on the agenda should call 1 669 254 5252 and use Meeting ID No. 160 121 9098 and then press #. Press # again when prompted for participant ID. Once admitted into the meeting, press *9 to request to speak. Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with Disabilities Act can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunication Relay Services for the hearing impaired, please see the information located at the end of this agenda. Submit written comment at LACouncilComment.com Click here for agenda packets Note: For information regarding the Committee and its operations, please contact the Committee Legislative Assistant at the phone number and/or email address listed above. The Legislative Assistant may answer questions and provide materials and notice of matters scheduled before the City Council. Sign Language Interpreters, Communication Access Real­Time Transcription (CART), Assistive Listening Devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing Sign Language Interpreters, five or more business days notice is strongly recommended. For additional information, please contact the Legislative Assistant listed above. Notice to Paid Representatives: If you are compensated to monitor, attend, or speak at this meeting, City law may require you to register as a lobbyist and report your activity. See Los Angeles Municipal Code 48.01 et seq. More information is available at ethics.lacity.org/lobbying. For assistance, please contact the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. MULTIPLE AGENDA ITEM COMMENT GENERAL PUBLIC COMMENT ITEM(S) Notice to Paid Representatives: If you are compensated to monitor, attend, or speak at this meeting, City law may require you to register as a lobbyist and report your activity. See Los Angeles Municipal Code 48.01 et seq. More information is available at ethics.lacity.org/lobbying. For assistance, please contact the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. MULTIPLE AGENDA ITEM COMMENT GENERAL PUBLIC COMMENT ITEM(S) (1) 17­1098 CONTINUED FROM SEPTEMBER 21, 2022 Personnel Department report relative to succession plans submitted by City Departments with reference to Equitable Workforce and Service Restorations Plans prepared pursuant to Mayor Garcetti’s Executive Directive No. 15. Fiscal Impact Statement: No Community Impact Statement: None submitted. NOTE & FILE (3) (2) 21­1320­S1 City Administrative Officer (CAO) report and Communication from the Mayor relative to budget modifications and contracting authorities for the Urban Areas Security Initiative grants for Fiscal Years 2020 and 2021. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted (Referred to the Public Safety and Personnel, Audits, and Hiring Committees) APPROVED (3) (3) 23­0274 CAO report relative to approving substitute authority without funding for 188 positions in the Los Angeles Fire Department to address position control issues associated with the transition to the Workday system, effective March 1, 2023 through June 30, 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes  APPROVED (3) (3) 23­0274 CAO report relative to approving substitute authority without funding for 188 positions in the Los Angeles Fire Department to address position control issues associated with the transition to the Workday system, effective March 1, 2023 through June 30, 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. APPROVED AS AMENDED (3) (4) 21­0946­S1 CAO report relative to proposed amended and restated professional services agreements with Examity, Inc. (Contract No. C­135772) and PSI Services, LLC (Contract No. C­133329) for as­needed remote test proctoring and related services in connection with the City’s Civil Service hiring process. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. TIME LIMIT FILE ­ MAY 12, 2023 (LAST DAY FOR COUNCIL ACTION ­ MAY 12, 2023) APPROVED (3) (5) 22­0398 Controller report relative to the Controller’s Fraud, Waste and Abuse Unit annual report for 2021. Fiscal Impact Statement: No Community Impact Statement: None submitted. RECEIVE & FILE (3) (6) 21­0797 Controller report relative to examining the City’s approach to managing privacy risks associated with surveillance technologies. Fiscal Impact Statement: No  Community Impact Statement: None submitted. RECEIVE & FILE (3) (6) 21­0797 Controller report relative to examining the City’s approach to managing privacy risks associated with surveillance technologies. Fiscal Impact Statement: No Community Impact Statement: None submitted. (Referred to the Government Operations and Personnel, Audits, and Hiring Committees) APPROVED (3) (7) 14­0596­S8 Los Angeles City Health Commission report relative to Los Angeles Fire Department Chief Physician Recruitment and related matters. Fiscal Impact Statement: No Community Impact Statement: None submitted. (Referred to the Neighborhoods and Community Enrichment and Personnel, Audits, and Hiring Committees) RECEIVE & FILE (3) (8) 22­0978­S2 Motion (Hernandez – McOsker – Blumenfield) relative to current hiring, training practices, and policy protocol for Police Service Representatives when it comes to unarmed crisis response. Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring and Public Safety Committees) APPROVED (3) (9) 23­0303 Motion (Yaroslavsky – McOsker – Hernandez) relative to reviewing and updating any training materials that relate to LGBTQIA+ people. Community Impact Statement: None submitted. APPROVED (3) (10) 23­0304  APPROVED (3) (9) 23­0303 Motion (Yaroslavsky – McOsker – Hernandez) relative to reviewing and updating any training materials that relate to LGBTQIA+ people. Community Impact Statement: None submitted. APPROVED (3) (10) 23­0304 Motion (McOsker – Krekorian) relative to the Crossing Guard Program. Community Impact Statement: None submitted. APPROVED AS AMENDED (3) (11) 23­0308 CD 9 Motion (Price – Blumenfield) relative to the City’s California Public Employees Retirement System pension obligation in connection with the Los Angeles Memorial Coliseum Commission. Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring and Budget, Finance, and Innovation Committees) APPROVED (3) If you challenge this Committee's action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at or prior to, the public hearing. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. Materials relative to items on this agenda can be obtained from the Office of the City Clerk's Council File Management System, at lacouncilfile.com by entering the Council File number listed immediately following the item number (e.g., 00­0000). Telecommunication Relay Services Telephone communication is one of the most important forms of communication in society today. Due to advancements in technology, telephone devices have evolved with new services and capabilities. Individuals who are deaf and hard of hearing, and individuals with a speech disability are following these trends and are rapidly migrating to more advanced telecommunications methods, both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no cost to the TRS user. What forms of TRS are available?There are several forms of TRS, depending on the particular needs of the user and the equipment available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs. Don't hang up! Some people hang up on TRS calls because they think the CA is a telemarketer. If you hear, "Hello. This is the relay service .. . " when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf, hard­of­hearing, or has a speech disability. methods, both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no cost to the TRS user. What forms of TRS are available?There are several forms of TRS, depending on the particular needs of the user and the equipment available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs. Don't hang up! Some people hang up on TRS calls because they think the CA is a telemarketer. If you hear, "Hello. This is the relay service .. . " when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf, hard­of­hearing, or has a speech disability. For more information about FCC programs to promote access to telecommunications services for people with disabilities, visit theFCC's Disability Rights Office website.