Personnel, Audits, and Hiring Committee

Please Note Public Comment Will Be Taken In­Person Only. JOURNAL – PERSONNEL, AUDITS, AND HIRING COMMITTEE TUESDAY, AUGUST 15, 2023 ­ 8:30 AM ROOM 401, CITY HALL 200 NORTH SPRING STREET, LOS ANGELES, CA 90012 MEMBERS: COUNCILMEMBER TIM McOSKER, CHAIR COUNCILMEMBER CURREN PRICE COUNCILMEMBER HUGO SOTO­MARTÍNEZ (Adam Lid ­ Legislative Assistant ­ (213) 978­1076 or adam.lid@lacity.org) Submit written comment at LACouncilComment.com The audio for Committee meetings is broadcast live on the internet at https://clerk.lacity.gov/calendar. The live audio can also be accessed at: (213) 621­CITY (Metro), (818) 904­9450 (Valley), (310) 471­CITY (Westside) and (310) 547­CITY (San Pedro Area). If the live audio is unavailable via one of these channels, members of the public are encouraged to use one of the other channels. The Committee will take public comment from members of the public in­person only; there will be no public comment by teleconference. Additional information regarding Committee procedures provided at the end of this agenda. MULTIPLE AGENDA ITEM COMMENT GENERAL PUBLIC COMMENT ITEM(S) (1) 23­0621 City Administrative Officer (CAO) report and Resolution relative to the Fiscal Year 2023­24 Unfreeze Resolution pursuant to Los Angeles Administrative Code Section 4.132. Fiscal Impact Statement: No Community Impact Statement: None submitted. APPROVED (3) (2) 22­1507­S3 CAO report relative to amendments to Memorandums of Understanding (MOUs) for MOUs 02, 06, 07, 13, and 16.  Fiscal Impact Statement: No Community Impact Statement: None submitted. APPROVED (3) (2) 22­1507­S3 CAO report relative to amendments to Memorandums of Understanding (MOUs) for MOUs 02, 06, 07, 13, and 16. Fiscal Impact Statement: Yes Community Impact Statement: None submitted. APPROVED (3) (3) 20­0331­S1 CAO report relative to Amendment No. 3 to the 2019­23 Memorandum of Understanding (MOU) with the City Attorneys Bargaining Unit (MOU 29). Fiscal Impact Statement: Yes Community Impact Statement: None submitted. APPROVED (3) (4) 19­1136­S1 CAO report relative to Amendment No. 4 to the 2019­23 MOU with the Confidential Attorneys Bargaining Unit (MOU 31). Fiscal Impact Statement: Yes Community Impact Statement: None submitted. APPROVED (3) (5) 23­0695 Personnel Department report relative to the 2024 LAwell Program. Fiscal Impact Statement: No Community Impact Statement: None submitted. APPROVED (3) (6) 23­0727 CAO report relative proposed First Amendments to Professional Services Agreement (Contract No. C­130070) with Voya Institutional Plan Services, LLC and the First Amendment to Trustee Account Agreement (Contract No. C­130069) with Voya Institutional Trust Company to continue Third Party Administrator and Trustee Services for the City’s Deferred  Community Impact Statement: None submitted. APPROVED (3) (6) 23­0727 CAO report relative proposed First Amendments to Professional Services Agreement (Contract No. C­130070) with Voya Institutional Plan Services, LLC and the First Amendment to Trustee Account Agreement (Contract No. C­130069) with Voya Institutional Trust Company to continue Third Party Administrator and Trustee Services for the City’s Deferred Compensation Plan. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. TIME LIMIT FILE ­ AUGUST 28, 2023 (LAST DAY FOR COUNCIL ACTION ­ AUGUST 25, 2023) APPROVED (3) (7) 23­0600­S15 Adopted Budget Recommendation relative to addressing barriers to hiring lateral transfers of personnel employed by law enforcement agencies external to the City of Los Angeles. Community Impact Statement: None submitted. APPROVED (2); Yes­ McOsker, Padilla; No­ Soto Martinez (8) 23­0600­S6 Adopted Budget Recommendation relative to instructing the Los Angeles Police Department to report to the Public Safety and Personnel Committees on incentives for hard to hire civilian classifications, such as Police Service Representatives, Polygraph Examiners, Security Officers and Detention Officers. Community Impact Statement: None submitted. (This item is referred to the Public Safety and Personnel, Audits, and Hiring Committees) NOTE & FILE (3) (9) 23­0600­S4 Adopted Budget Recommendation relative to providing contracting and other administrative support to smaller Departments and the resources needed for Personnel Client Services.  Community Impact Statement: None submitted. (This item is referred to the Public Safety and Personnel, Audits, and Hiring Committees) NOTE & FILE (3) (9) 23­0600­S4 Adopted Budget Recommendation relative to providing contracting and other administrative support to smaller Departments and the resources needed for Personnel Client Services. Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring and Government Operations Committees) APPROVED (3) (10) 22­0159 Personnel Department reports relative to impediments that delay the hiring of individuals through the Targeted Local Hire Program. Fiscal Impact Statement: No Community Impact Statement: None submitted. RECEIVE & FILE (3) (11) 23­0617 Motion (Rodriguez – McOsker) relative to developing a public service announcement advertisement campaign promoting City job opportunities. Community Impact Statement: None submitted. APPROVED (3) (12) 22­0600­S41 Personnel Department report relative to efficiencies in the hiring process identified during the "Aspire To Hire" workshop and related matters. Fiscal Impact Statement: No Community Impact Statement: None submitted. RECEIVE & FILE (3) (13) 23­0754 Motion (McOsker – Raman) relative to reporting on the status of the Controller's activities, inclusive of performance assessments and audits being conducted as well as any relevant updates related to the Human Resource Payroll Project.  Fiscal Impact Statement: No Community Impact Statement: None submitted. RECEIVE & FILE (3) (13) 23­0754 Motion (McOsker – Raman) relative to reporting on the status of the Controller's activities, inclusive of performance assessments and audits being conducted as well as any relevant updates related to the Human Resource Payroll Project. Community Impact Statement: None submitted. APPROVED AS AMENDED (3) (14) 23­0287 Motion (McOsker – Blumenfield, Hernandez, Soto­Martinez) relative to an analysis of current resources used to prosecute wage theft cases and fulfilling any staffing or resource needs within the office to better effectuate wage theft cases, and related matters. Community Impact Statement: None submitted (Referred to the Civil Rights, Equity, Immigration, Aging and Disability and Personnel, Audits, and Hiring Committees) APPROVED (3) (15) 23­0766 Department of Cannabis Regulation report relative to the exemption of one Assistant Chief Grants Administrator (Class Code 1577) position for the Department of Cannabis Regulation from the Civil Service pursuant to Charter Section 1001(d)(4). Fiscal Impact Statement: No Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring and Planning and Land Use Management Committees) APPROVED (3) (16) 23­0420 Personnel Department report relative to vacancy rates in City Departments. Fiscal Impact Statement: No Community Impact Statement: Yes For:  Land Use Management Committees) APPROVED (3) (16) 23­0420 Personnel Department report relative to vacancy rates in City Departments. Fiscal Impact Statement: No Community Impact Statement: Yes For: Bel Air­Beverly Crest Neighborhood Council CONTINUED SUPPORTING MATERIALS Materials relating to items on the agenda are available on the Office of the City Clerk's Council File Management System found at https://cityclerk.lacity.org/lacityclerkconnect by entering the Council File number (e.g., 00­0000) associated with the agenda item. PUBLIC INPUT AT CITY COUNCIL COMMITTEE MEETINGS Members of the public who wish to speak on one or multiple items shall have an opportunity to speak up to one minute per item up to a total of two minutes for two or more agenda items. At regular meetings, members of the public shall also have an opportunity to speak up to one minute for general public comment on any matter within the subject­matter jurisdiction of the Committee. The Committee is not required to take general public comment at special meetings. The Committee may limit the total amount of time for public comment on any specific agenda item, on all agenda­items collectively, and/or on general public comment, based on the anticipated time required to hear from public speakers on any given or all agenda items, on the availability of Committee members and the need to maintain quorum, and on any other relevant factor. The Committee shall not discuss or take action relative to any general public comment except as explicitly permitted under the Brown Act. COMMITTEE INFORMATION, ASSIGNMENTS, AND STRUCTURE https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure SPECIAL ACCOMMODATION Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the hearing impaired, please see the information below. NOTICE TO PAID REPRESENTATIVES If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. EXHAUSTION OF ADMINISTRATIVE REMEDIES A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. EXHAUSTION OF ADMINISTRATIVE REMEDIES A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no cost to the TRS user. What forms of TRS are available? There are several forms of TRS, depending on the particular needs of the user and the equipment available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs. Don't hang up! Some people hang up on TRS calls because they think the caller is a telemarketer. If you hear, "Hello, this is the relay service…" when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf, hard­of­hearing, or has a speech disability. For more information about FCC programs to promote access to telecommunications services for people with disabilities, visit the FCC's Disability Rights Office website.