Public Works Committee

601 W. Jefferson Street Louisville Metro Government Louisville, KY 40202 Action Summary - Final Public Works Committee Chair Person Brandon Coan (D-8) Vice Chair Robin Engel (R-22) Committee Member Paula McCraney (D-7) Committee Member Bill Hollander (D-9) Committee Member Stuart Benson (R-20) Committee Member Nicole George (D-21) Committee Member Madonna Flood (D-24) Tuesday, February 11, 2020 4:00 PM Council Chambers Call to Order Chair Person Coan called the meeting to order at 4:01 p.m. Roll Call Chair Person Coan introduced the committee members and non-committee members present. A quorum was established. Present: 7- Chair Person Brandon Coan (D-8), Vice Chair Robin Engel (R-22), Committee Member Paula McCraney (D-7), Committee Member Bill Hollander (D-9), Committee Member Stuart Benson (R-20), Committee Member Nicole George (D-21), and Committee Member Madonna Flood (D-24) Non-Committee Member(s) Council Member Donna L. Purvis (D-5) and Council Member Brent Ackerson (D-26) Support Staff Hollie Hopkins, Jefferson County Attorney's Office Travis Fiechter, Jefferson County Attorney's Office Jeff Derouen, Jefferson County Attorney's Office Robbie Howard, Jefferson County Attorney's Office Lauren Givhan, Jefferson County Attorney's Office Clerk(s) David B. Wagner, Assistant Clerk Louisville Metro Government Page 1 Public Works Committee Action Summary - Final February 11, 2020 Special Discussion 1. ID 20-0215 Issues Surrounding the TARC 3 Program - Ferdinand Risco, TARC Ferdinand Risco, Transit Authority of River City (TARC), apologized for the disruption of service to their customers and explained how the disruption occurred and the corrective actions by TARC. Committee Member McCraney asked if TARC had ever internally provided this service, why it is currently outsourced, and the cost of outsourcing the service. Ferdinand Risco was unsure if it had ever been provided internally and replied it had been outsourced at least the last 14 years. He added that TARC considered the cost of providing the service along with the service model and technology used to implement the service by the subcontractors. Committee Member George asked about TARC's quality assurance method and the differences between analyzing quality assurance between fixed routes and independent contractor routes. Ferdinand Risco explained the type of trips are analyzed using different formulas and key performance indicators, there is a robust complaint process to provide quality assurance, interactions with paratransit customers are evaluated, an independent contractor was hired to evaluate procedures, additional employee training was initiated, and software was upgraded to track complaints. Chair Person Coan asked if the current issues have been resolved. Ferdinand Risco responded that TARC had responded well to an unforeseen circumstance and negotiations with contractors were ongoing to ensure the issues did not occur again. Committee Member Hollander asked about their communication with paratransit customers regarding the Mobility as a Service initiative. Ferdinand Risco stated TARC initiated Mobility as a Service with the less complex fixed routes but would continue to expand the program to include paratransit customers as associated technology was implemented. Committee Member Hollander, Ferdinand Risco, and Chair Person Coan discussed a federal grant TARC was awarded that needed a match of funds in order to purchase new buses. Committee Member McCraney asked if a procedure has been implemented to ensure current issues with paratransit would not occur again. Ferdinand Risco stated TARC hired additional providers so they were not overly reliant on a single contractor to provide paratransit. Louisville Metro Government Page 2 Public Works Committee Action Summary - Final February 11, 2020 Pending Legislation 2. R-178-19 A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT $203,000 OF FUNDING FROM THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET FOR THE CONSTRUCTION PHASE FOR THE KENWOOD ELEMENTARY SAFE ROUTES TO SCHOOL PROJECT ADMINISTERED BY THE DEPARTMENT OF PUBLIC WORKS & ASSETS. Sponsors:Primary Mark H. Fox (D-13) Attachments: R-178-19 V.1 121219 Accept $203K from KYTC for Kenwood Elementary Safe Routes to School Project.pdf RES $203,000 KYTC Kenwood Elem School SRTS Supplement #1 PWA JAN2020.pdf A motion was made by Committee Member Benson, seconded by Committee Member George, that this Resolution be recommended for approval. Steve Kurowsky, Public Works and Assets, gave background information on the item. Chair Person Coan and Steve Kurowsky discussed who was funding the project and when the expected completion date was. Chair Person Coan and Dirk Gowin, Public Works and Assets, discussed prioritizing sidewalk improvements for schools in the community, a roadway safety plan for the county, and the equity component to sidewalk improvements. The motion carried by a voice vote and the Resolution was sent to the Consent Calendar. Louisville Metro Government Page 3 Public Works Committee Action Summary - Final February 11, 2020 3. R-013-20 A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT $152,000 OF FUNDING FROM THE KENTUCKY FAIR BOARD AND $75,000 FROM THE LOUISVILLE/JEFFERSON COUNTY VISITORS AND CONVENTION COMMISSION FOR THE PHILLIPS LANE SIDEWALK PROJECT TO BE ADMINISTERED BY PUBLIC WORKS & ASSETS. Sponsors:Primary Nicole George (D-21) Attachments: R-013-20 V.1 020620 Mayor Accept $152K from KFB and $75K from VCC for Phillips Ln Sidewalk Project.pdf RES $227,000 KFB and LVCC Phillips Ln Sidewalk Prj PWA JAN2020.pdf A motion was made by Committee Member Benson, seconded by Committee Member McCraney, that this Resolution be recommended for approval. Steve Kurowsky, Public Works and Assets, gave background information on the item. Committee Member George and Steve Kurowsky discussed the concerns from neighbors in the area about the disconnect on Phillips Lane and the results of the neighborhood walking assessment. Chair Person Coan, Committee Member George, Steve Kurowsky, and Committee Member Hollander discussed additional tree plantings along Phillips Lane. The motion carried by a voice vote and the Resolution was sent to the Consent Calendar. Louisville Metro Government Page 4 Public Works Committee Action Summary - Final February 11, 2020 4. R-001-20 A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT $146,829 OF ADDITIONAL FUNDING FROM THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET FOR THE LOUISVILLE LOOP JEFFERSON MEMORIAL FOREST MEDORA ROAD PROJECT TO BE ADMINISTERED BY PUBLIC WORKS & ASSETS. Sponsors:Primary Cindi Fowler (D-14) Attachments: R-001-20 V.1 010920 Mayor Accept $146,829 form KYTC for Louisville Loop Jefferson Memorial Forest Medora Road Project.pdf RES $146829 KYTC LL Medora Rd Supplement 3 PWA JAN2020.pdf A motion was made by Committee Member George, seconded by Committee Member Benson, that this Resolution be recommended for approval. Tammy Markert, Public Works and Assets, gave background information on the item and on Item #5 (R-004-20). Chair Person Coan and Tammy Markert stated these items were design grants and discussed the funding sources, the length of the segments, and the status of different segments of the Louisville Loop. The motion carried by a voice vote and the Resolution was sent to the Consent Calendar. 5. R-004-20 A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT $466,710 OF ADDITIONAL FUNDING FROM THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET FOR THE LOUISVILLE LOOP JEFFERSON MEMORIAL FOREST POND CREEK PROJECT TO BE ADMINISTERED BY PUBLIC WORKS & ASSETS. Sponsors:Primary Cindi Fowler (D-14) Attachments: R-004-20 V.1 010920 Mayor Accept $466,710 form KYTC for Louisville Loop Jefferson Memorial Forest Pond Creek Project.pdf RES $466710 KYTC LL Pond Creek JMF Supplement 2 PWA JAN2020.pdf A motion was made by Committee Member Benson, seconded by Committee Member McCraney, that this Resolution be recommended for approval. Tammy Markert, Public Works and Assets, gave background information on the item under Item #4 (R-001-20). Chair Person Coan stated Council Member Cindi Fowler (D-14) could not attend the meeting but expressed her support of both Items #4 and #5. The motion carried by a voice vote and the Resolution was sent to the Consent Calendar. Louisville Metro Government Page 5 Public Works Committee Action Summary - Final February 11, 2020 6. O-408-19 AN ORDINANCE DEDICATING TO THE CITY OF BELLEMEADE THE PORTION OF NORTH CHADWICK ROAD BETWEEN SHELBYVILLE ROAD AND WHIPPS MILL ROAD THAT LIES WITHIN THE CITY OF BELLEMEADE SO THAT THE RESPONSIBILITY, CONTROL AND MAINTENANCE WILL BE BORNE BY THE CITY OF BELLEMADE (AS AMENDED). Sponsors:Primary Marilyn Parker (R-18) Attachments: O-408-19 V.3 FAM 022020 Dedicating N. Chadwick Rd to Bellemeade.pdf O-408-19 V.3 Proposed FAM 022020 Dedicating N. Chadwick Rd to Bellemeade.pdf O-408-19 V.2 CAM 021120 Dedicating N Chadwick Rd to City of Bellemeade.pdf O-408-19 V.2 CAM 021120 ATTACHMENT A.pdf O-408-19 V.2 CAM 021120 ATTACHMENT B.pdf O-408-19 V.2 CAM 021120 ATTACHMENT C.pdf O-408-19 V.2 CAM 021120 ATTACHMENT D.pdf O-408-19 PROPOSED CAM 021120 Dedicating N Chadwick Rd to City of Bellemeade.pdf O-408-19 V.1 121219 Dedicating N Chadwick Rd to City of Bellemeade.pdf A motion was made by Committee Member Benson, seconded by Vice Chair Engel, that this Ordinance be recommended for approval. Vice Chair Engel gave background information on the item on behalf of Council Member Marilyn Parker (R-18) who could not attend the meeting. Travis Fiechter, Jefferson County Attorney's Office, discussed a proposed amendment with attachments (See ATTACHMENT A, D, E, and F). A motion was made by Vice Chair Engel, seconded by Committee Member Benson, that this Ordinance be amended with the attached document titled 'O-408-19 PROPOSED CAM 021120 Dedicating N Chadwick Rd to City of Bellemeade.pdf'. The motion to amend carried by a voice vote. The motion to recommend for approval carried by the following vote and the amended Ordinance was sent to Old Business: Yes: 7- Coan, Engel, McCraney, Hollander, Benson, George, and Flood Louisville Metro Government Page 6 Public Works Committee Action Summary - Final February 11, 2020 7. O-026-20 AN ORDINANCE AWARDING A COMMUNICATIONS SERVICES FRANCHISE TO SQF, LLC PURSUANT TO THE TERMS AND CONDITIONS IN CHAPTER 116 OF THE LOUISVILLE METRO CODE OF ORDINANCES. Sponsors:Primary Brandon Coan (D-8) Attachments: O-026-20 V.1 020620 Communications Franchise - SQF.pdf O-026-20 V.1 020620 - EXHIBIT A.pdf O-026-20 V.1 020620 - EXHIBIT B.pdf A motion was made by Committee Member Benson, seconded by Committee Member Hollander, that this Ordinance be recommended for approval. Jeff Derouen, Jefferson County Attorney's Office, gave background information on the item. Committee Member Hollander, Matthew Bowen, SQF, LLC, and Jeff Derouen discussed the infrastructure being installed and the permitting process in Louisville Metro. Committee Member McCraney and Matthew Bowen discussed what communications services were, 5G service, and what type of services SQF, LLC provides. Chair Person Coan and Matthew Bowen discussed if wood stump poles would be utilized and the removal of such poles from rights-of-way. Committee Member McCraney, Jeff Derouen, and Chair Person Coan had a conversation about what the Ordinance would approve and if the city would normally use the bonding process for communications services franchises. The motion carried by the following vote and the Ordinance was sent to the Consent Calendar: Yes: 7- Coan, Engel, McCraney, Hollander, Benson, George, and Flood Adjournment Without objection, Chair Person Coan adjourned the meeting at 5:02 p.m. *NOTE: Items sent to the Consent Calendar or Old Business will be heard before the full Council at the Metro Council Meeting on February 20, 2020. Louisville Metro Government Page 7