Parks and Recreation Board

CITY OF LYNNWOOD PARKS AND RECREATION BOARD - REGULAR PARKS AND RECREATION BOARD MEETING MINUTES January 7, 2026 1. Call to Order Land Acknowledgement 2. Roll Call Present: Member Quinn Van Order Member David Barber Member Thomas Krause Member Doris Wang Member Holly Hernandez Member Presley Morrissey Member Katie McKeown Also in attendance: Director Joel Faber, Planning Superintendent Monica Thompson, City Council Liaison Robert Leutwyler 3. Approval of Minutes The Minutes from December 3, 2025, were approved as presented. 3.A Approval of Minutes from December 3, 2025. 4. Written Communications 5. Public Comments 6. Comments from Board members Member Barber complemented SLUFI initiative and the community involvement with this project. Director Faber talked about upcoming Martin Luther King's Day of service and volunteering opportunities. Member Barber asked clarifying questions about a city council agenda item on job-order contracting. Member Barber and Director Faber talked about the $100,000 contract with Gordian for 1  parks maintenance and the State requirements for that type of contract. These types of contracts provide budget stability. 7. Messages from the City Council City Council Liaison Robert Leutwyler informed the Board that he he or Council Member Nick Coelho will be City Council Liaisons for the Park and Recreation Board in 2026.The decision will be made next month. 8. Resolutions and Other Business 8.A Approve Board Annual Report 2025 Decision on the Board Annual Report 2025 will be made during February meeting. Member Barber suggested to add ribbon cutting events, and involvement in Scriber Lake Phase 2 Project. 8.B Brainstorming for future agenda items Director Joel Faber and Senior Parks Planner Monica Thompson briefed the Board on future agenda items. Proposed future agenda items LMC 6.02 – Pets in parks 2028 PARC Plan Update Overview Parks department programming and prioritization Facility section Long-term funding for capital, recreation, and maintenance Level of service Public records request Program: youth and adult fitness Program: Meadowdale league 2025 overview Rental policies for programs Certification opportunities available Golf Course tour 2027 Trail development Formalizing social trails Partnership opportunities (Leafline) Parks camera policy Heritage Park building rental/capacity Heritage Park trail update. 8.C Park Impact Fee Update Planning Superintendent Monica Thompson briefed the Board on Park Impact Fee. 2  8.D 2025 Golf Course Capital Improvements Summary Director Joel Faber briefed the Board on 2025 Golf Course Capital Improvements. 9. Staff Reports 9.A Staff Reports Staff report was provided and discussed. Adjournment Meeting adjourned at 8:06 p.m. 3 Golf Course 2025 Year-end Report The Golf Course concluded 2025 with outstanding financial and operational performance, reflecting both favorable weather conditions and strategic capital investments. An extended period of warm, dry weather contributed to record-setting revenues across all major categories (green fees, cart rentals, food and beverage), while the implementation of a $3 per-round capital fee ($149,319) provided a sustainable funding source for reinvestment in the facility. These combined factors enabled needed capital improvements that enhanced course playability, operational efficiency, and the overall golfer experience, positioning the course for continued success in 2026 and beyond. 2025 Revenues - $2,350,152 • Green Fees - $1,661,158 (includes $3 per round capital fee) • Cart Rentals - $291,071 • Pro Shop - $99,091 • Food and Beverage - $147,875 • General and Administrative - $150,957 2025 Expenses - $2,112,246 (include all capital improvement costs) • Management fee - $1,806,799 • Leases (warehouse & property) - $101,522 • Internal Administration - $86,900 • Capital, insurance, merchant services, etc. - $117,025 2025 Capital Improvements Completed - $288,764 • Installation of a warm-up area with hitting nets - $14,931 • New lease for additional rental carts - $14,877 • Replacement of sprinkler heads with water-efficient models - $17,178 • Installation of an injector system, which injects liquid fertilizers, wetting agents, acids, or other soil amendments directly into the irrigation water supply - $16,739 • Grinding and overlay of cart path - $117,486 • Hazard tree removal and stump grinding - $34,065 • Acquisition of new maintenance equipment (Pro-gator) - $73,488 2026 Capital Improvement Plan - $61,236 • 2 – 3 Tee Box improvements – lengthening and flattening • Contract with a Hydrologist to create a water mitigation plan • Minor updates to Pro shop • Tree work Many of the completed capital improvements have had a direct and positive impact on course playability. Golfers are seeing the results of the capital fee, with visible improvements throughout the course that have positively impacted their experience. Park Impact Fee Update Parks & Recreation Board Presentation January 7, 2026 What is a Development Impact Fee? • One-time fee charged to new residential and commercial development • Ensures new growth pays its proportionate share (“growth pays for growth”) • Authorized under RCW 82.02 • What they fund: 1. Transportation; 2. Publicly owned parks, open space and recreation facilities; 3. School facilities; and 4. Fire protection facilities What Park Impact Fees Can Be Used For Park impact fees must be used for “publicly owned parks, open space, and recreation facilities” that are addressed by a capital facilities plan element of a comprehensive plan Eligible Costs Ineligible Costs Land acquisition Improvements for existing development, “Existing Deficiencies” Engineering and permitting Operations and Maintenance Construction for new improvements or expansion Projects not listed in the CFP Debt service for eligible costs Fee program administration Lynnwood’s Park Impact Fees • Initiated in response to population growth and the state of the parks evaluated during the 2016 Parks, Arts, Recreation, & Conservation Plan • Led by a consultant and developed throughout 2017 with P&R Board, Planning Commission, and City Council • Created on March 12, 2018 through Ordinance #3288, and LMC 3.107 • Effective June 1, 2018 • Automatic rate adjustments every 2 years Strategic Direction #3: Ensure Sound Management & Maintenance • Includes provisions for credits, Adopted Action #3.9.2: conduct a park impact fee study to help exemptions, deferrals, and refunds. finance capital needs related to population growth. Park Impact Fee Rate Study (2018) • Policy and legal framework • Growth and demand analysis – Future population and employment • Park system valuation – Valued at current replacement value – Served as basis for per-person value • Fee calculation methodology – Phased approach – Residential and Commercial – Single service area – Vested at building permit completion – Collected at permit issuance https://www.lynnwoodwa.gov/files/sharedassets/public/v/1/ dbs/permit-applications-amp-forms/permit-and-impact- fees/park-impact-fees/rate-study-for-park-impact-fees.pdf Lynnwood’s Park Impact Fees: Exemptions The following development activities are exempt from Park Impact Fees: • Alterations or replacements of existing homes with no new dwelling units • Accessory Dwelling Units (ADUs or DADUs) associated with single-family residences – approved under LMC Title 8.99.0250: Accessory Dwelling Unit. A dwelling unit of 1,000 square feet or less located on the same lot as a single-family housing unit, duplex, triplex, townhome, or other housing unit. • Improvements that do not increase facility impacts (e.g., fences, walls, pools, signs) • Demolition or relocation of structures without added public facility impacts • Changes in use that do not increase impacts • Minor permits or activities with no added impacts • Land use applications (rezones, comp plan amendments, subdivisions, etc.) PIFs are collected later at building permit issuance • Facilities constructed by a regional transit authority • Public school development or redevelopment for instructional purposes Example Calculation to Determine Park Impact Fee # Component of Impact Fee Calculation Amount 1 Replacement value of existing park system $ 10,000,000 2 ÷ Current population 10,000 3 = Replacement value per person $ 1,000 4 x Future population growth 500 5 = Cost of parks for growth to maintain current value/person $ 500,000 6 Capital improvements planned for growth $ 450,000 7 Capital improvements planned as % of cost needed for growth 90% 8 Adjusted replacement value per person (#3 x #7) $ 900 9 Other funding as % of capital improvements planned for growth 20% 10 Unfunded replacement value per person (#8 x #9) $ 720 11 Park Impact fee per single family house @ 2.5 persons/house $ 1,800 12 Park Impact fee per apartment @ 1.8 persons/house $ 1,296 Periodic Adjustment of Fees: LMC 3.107.160 • Automatic biennial adjustment – Authorized to be automatically adjusted every two years using the Engineering News Record Construction Cost Index (CCI), based on a two-year moving average to reflect construction cost trends. • Periodic rate study updates – Updated as needed, unless the City determines that conditions have not changed enough to warrant an update. Park Impact Fee Rate Adjustment 2026-2027 City of Lynnwood Park Impact Fee Rates Row Phase 2 Phase 1 Development Impact Fee per Unit Type of Development Unit of Development 2024-2025 2022-2023 2020-2021 2018-2019 1 Residential - single family dwelling unit $6,969.54 $6,668.57 $5,899.35 $5,553.69 $4,442.95 2 Residential - duplex dwelling unit $5,572.89 $5,332.23 $4,717.16 $4,440.77 $3,552.62 3 Residential – multi family (3+ bedrooms) dwelling unit $5,007.62 $4,791.37 $4,238.69 $3,990.33 $3,192.26 4 Residential - multi family (2- bedrooms) dwelling unit $5,007.62 $4,791.37 $4,238.69 $3,990.33 $3,192.26 5 Residential - mobile home park dwelling unit $3,757.37 $3,595.11 $3,180.42 $2,994.07 $2,395.26 6 Residential - self-contained retirement dwelling unit $5,026.56 $4,809.49 $4,254.71 $4,005.42 $3,204.37 community 7 Residential - senior adult housing dwelling unit $5,026.56 $4,809.49 $4,254.71 $4,005.42 $3,204.37 8 Non-Residential (Commercial) - all uses square foot $3.54 $3.39 $3.00 $2.82 $2.26 9 PIF Administrative Fee $300.00 $250.00 $250.00 $250.00 $250.00 10 PIF Payment Deferral Administrative Fee $300.00 $250.00 $250.00 $250.00 $250.00 11 PIF Independent Fee Calculation Fee $300.00 $250.00 $250.00 $250.00 $250.00 Current Fee Performance • Must be spent within a 10-year statutory time frame • Meaningful but partial share of capital funding: – Impact fees cannot exceed a proportionate share of the cost of the system improvements: Municipalities must have additional funding sources and may not rely solely on impact fees to fund the system improvements (RCW 82.02.050). 2024 Park Impact Fee Annual Report Excerpts: Summary $10,968,834 collected to date $ 6,426,734 allocated to projects (spent and transferred) $ 4,542,100 remaining balance at the end of 2024 Capital Projects Supported by PIFs (To Date) 1) Town Square Park Acquisition 2) Park Acquisitions General 2 3) South Lynnwood Park 8 6 Development 4) Scriber Creek Trail Acquisition & Development 5) Rowe Park Development 6) MAC Playground 5 Expansion 9 7) SLP Boardwalk Trail Development 7 1 8) MAC Dugouts 4 Development 9) Community Garden 3 Development ArcGIS Project 