BOARD OF PUBLIC WORKS

City of Madison City of Madison Madison, WI 53703 www.cityofmadison.com Agenda - Approved BOARD OF PUBLIC WORKS Consider: Who benefits? Who is burdened? Who does not have a voice at the table? How can policymakers mitigate unintended consequences? Wednesday, March 16, 2022 4:30 PM Virtual Meeting (See Instructions) The City of Madison is holding the Board of Public Works meeting virtually to help protect our community from the Coronavirus (COVID-19) pandemic. 1. Written Comments: You can send comments on agenda items to boardofpublicworks@cityofmadison.com 2. Register for Public Comment: • Register to speak at the meeting. • Register to answer questions. • Register in support or opposition of an agenda item (without speaking). If you want to speak at this meeting you must register. You can register at https://www.cityofmadison.com/MeetingRegistration. When you register to speak, you will be sent an email with the information you will need to join the virtual meeting. 3. Watch the Meeting: If you would like to join the meeting as an observer, please visit https://www.cityofmadison.com/watchmeetings. 4. Listen by Phone: (877) 853-5257 (Toll Free) Webinar ID: 996 6214 3103 If you need an interpreter, translator, materials in alternate formats or other accommodations to access this service, activity or program, please call the phone number below at least three business days prior to the meeting. Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros arreglos para acceder a este servicio, actividad o programa, comuníquese al número de teléfono que figura a continuación tres días hábiles como mínimo antes de la reunión. Yog hais tias koj xav tau ib tug neeg txhais lus, ib tug neeg txhais ntawv, cov ntawv ua lwm hom ntawv los sis lwm cov kev pab kom siv tau cov kev pab, cov kev ua ub no (activity) los sis qhov kev pab cuam, thov hu rau tus xov tooj hauv qab yam tsawg peb hnub ua hauj lwm ua ntej yuav tuaj sib tham. Please contact Heidi Fleegel of the Engineering Division at (608) 266-4620 or email boardofpublicworks@cityofmadison.com. City of Madison Page 1 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 CALL TO ORDER/ROLL CALL PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENTS The Board of Public Works is scheduled to hold Public Hearings virtually on Wednesday, March 16, 2022, at 5:30 p.m. DISCLOSURES AND RECUSALS Members of the body should make any required disclosures or recusals under the City's Ethics Code. AGENDA ITEMS 1. 70463 Public Comments for Items Not on the Agenda. Limited to three (3) minutes. 2. Consider approving the Minutes of the Board of Public Works Meeting of Wednesday, March 2, 2022. March 2, 2022 https://madison.legistar.com/Calendar.aspx 3. 70464 Consider a Report of the City Engineer regarding the results of a review of water resources impacts and the necessity of permits for public works construction projects on this agenda and addendum to the agenda. Attachments: 03_16_2022BPW.pdf 4. At this time, a consent agenda will be moved with the recommended action listed for each item EXCEPT: 1) items which have registrants wishing to speak. 2) items which require an extraordinary (roll call) vote and are not included on the consent agenda by unanimous consent. 3) items which Board Members have separated out for discussion/debate purposes. Those numbers with an asterisk are consent agenda items. PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENTS 5. 70457 Approving Plans, Specifications, And Schedule Of Assessments For New Sidewalk Installation Assessment District - 2022. (15th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 14056_BPW Exhibit.pdf 14056_BPW Notes.pdf BPW Hearing_New Sidewalk Installation.pdf The Board of Public Works is scheduled to hold Public Hearings virtually on Wednesday, March 16, 2022, at 5:30 p.m. City of Madison Page 2 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 ITEMS REFERRED BY THE COMMON COUNCIL 6.* 70094 Relief from conditions of gifts and dedication per Section 66.1025(1) Wisconsin Statutes, of Outlot 3, Tradesmen Commerce Park for the replatting of a portion the development, being located in the NE 1/4 of the SW 1/4 of Section 26, Township 8 North, Range 10 East, City of Madison, Dane County, Wisconsin. (16th AD) Sponsors: Jael Currie Attachments: PC Locator Maps.pdf Exhibit A-Map Exhibit.pdf Exhibit B-Legal Description.pdf Replat of Tradesmen Commerce Park.pdf Vicinity Map.pdf Lead agency is Board of Public Works (3/16) with additional referral to Plan Commission (3/7). Plan Commission returned to lead with recommendation for approval. RECOMMEND TO ADOPT 7.* 70199 Vacating and discontinuing multiple unimproved public street right-of-ways within the plat of Acacia Ridge to allow the replatting of a portion the development. Being located in the Southeast 1/4 of the Southeast 1/4 of Section 28, Township 7 North, Range 8 East, City of Madison, Dane County, Wisconsin. (1st AD) Sponsors: Nikki Conklin Attachments: Exhibit A-Map Exhibits.pdf Exhibit B-Legal Description.pdf Lis Pendens 5815264.pdf Acacia Ridge Replat No.2 Conditions of Approval.pdf Lead agency is Board of Public Works (3/16) with additional referrals to Plan Commission (3/7) and Transportation Commission (3/9). Plan Commission returned to lead with recommendation for approval. Recommendation of the Transportation Commission will be provided at the Board of Public Works meeting. RECOMMEND TO ADOPT ITEMS RE-REFERRED BY THE COMMON COUNCIL 8. 69287 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for MPD East Fencing project. (3rd AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9125 BPW P+S V2.pdf This project is for the installation of multiple fence types at the MPD East District Station located at 809 S. Thompson Dr. Fencing will consist of a privacy screen on 2 sides of the parking lot, an equipment screen around the backup generator, and chain link security fence along the eastern property line. The estimated cost of this project is $60,000. City of Madison Page 3 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT PUBLIC WORKS CONSTRUCTION MANAGEMENT - PRIVATE CONTRACTS 9. 70214 Approving plans and specifications for public improvements necessary for the project known as 3802 Regent Street - Capital High School and authorizing construction to be undertaken by the Developer, Private File No. 9163 (5th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9163 exhibit .pdf This item was referred from the 3/2/22 Board of Public Works meeting. The Madison Metropolitan School District has received the City’s conditional approval to convert the existing Hoyt School at 3802 Regent Street into the new Capital High School. As a condition of approval, new bus loading pads must be provided in order to serve the school with the requested Metro bus service. Concrete loading pad areas will be provided on both sides of Regent Street in the vicinity of the converted school. Improvements on the north side will require the narrowing of the existing driveway that serves 3802 Regent Street to allow the installation of a curb ramp to the required crosswalk. Improvements on the south side will include concrete loading areas, connecting sidewalk, and minor clearing & grubbing. No tree removals will be required other than the four trees identified by City Forestry as needing to be removed due to poor tree condition (these removals are to be performed by City Forestry). A maintenance agreement will be required as a condition of final site plan approval and permit issuance for Madison Metropolitan School District to provide the necessary winter snow and ice removal of these bus loading and sidewalk improvements. A second alternative will be provided prior to the BPW Meeting. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 10.* 70324 Accepting sanitary sewer, storm sewer, and street improvements (including bituminous surface pavement) constructed by Private Contract In Hawks Woods Estates - Phase 1, Private Contract No. 2236. (1st AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 2236 Sanitary Schedule A Unit Cost.pdf 2236 Storm Schedule A Unit Cost.pdf 2236 Street excluding bituminous Schedule A.pdf 2236 Streets Schedule A bituminous Schedule A.pdf RECOMMEND TO ADOPT 11. 70452 Approving plans and specifications for public improvements required to serve Public Improvements Phase 3 of the Subdivision known as Madison Yards at Hill Harms to be undertaken by the Developer and Rescinding Resolution RES-21-00545, Private Contract No. 9049. (11th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9049 Improvements Exhibit.pdf City of Madison Page 4 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 Madison Yards at Hill Farms – Public Improvements Phase 3 (contract 9049) was previously before the Board of Public Works on July 21, 2021. At that time approvals were authorized for the required developer agreement only as there were pending design and public hearing considerations for the improvements required on Sheboygan Avenue adjacent to this project. The public hearings and approvals at Transportation Commission have been completed. The street improvements on Segoe Road and Sheboygan Avenue have also been coordinated with BRT improvements that are currently in development. This approval, if granted, will replace the previous resolution approving only the developer agreement with full approval of the plans and specifications. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 12. 70453 Approving plans and specifications for public improvements necessary for the project known as 302 N Bassett Street - Verve Madison and authorizing construction to be undertaken by the Developer, Private Contract No. 9150. (2nd AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9150 Exhibits.pdf 302 N Bassett Street - Verve Madison (contract 9150) is for the authorization of the required developer agreement and public improvements to serve the redevelopment of properties located at the west corner of the intersection of N Bassett Street and W Johnson Street. Surface improvements include sidewalk, terrace, path, curb & gutter, and street restoration adjacent to the project on W Johnson Street, N Bassett Street, and Conklin Place. Utility improvements will include upsizing the existing public sanitary sewer in Conklin Place and private lateral service connections for sanitary, storm, and water. Earth retention will be required within the public right-of-way to facilitate excavation and construction activities for the private improvements. There are not existing street trees adjacent to the project, but new street trees will be planted per City Forestry approvals. Lastly, the proposed landscape planters located in the street terrace adjacent to the project will require the developer to enter into a maintenance agreement for their upkeep and maintenance of the associated landscape plantings. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 13.* 70460 Approving Addendum No. 1 Village at Autumn Lake Phase 11, Contract No. 8976. (17th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8976 VAL Ph 11 Exhibit_Addendum No 1.pdf The developer expanded the scope of work to include construction of all public improvements to serve Lots 668 and 908 in the Phase 11 agreement. The improvements to these lots were constructed as part of an assessable Public Works Project that was approved by the Board of Public Works and the developer was assessed accordingly. These lots are appropriately serviced with public infrastructure and are buildable lots. RECOMMEND TO ADOPT City of Madison Page 5 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 14.* 70461 Approving plans and specifications for public improvements necessary for the project known as 1959 E Mifflin St - The Avenue Expansion and authorizing construction to be undertaken by the Developer, Private Contract No. 9158. (12th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9158 Exhibit 1959 E Mifflin St_REVISED.pdf The developer has proposed at 24-unit apartment building as part of a larger residential building complex at 22 N Second Street and 1954 E Washington Avenue. The proposed building will be located at the corner of E Mifflin Street and N Second Street and shall be addressed as 1959 E Mifflin Street. Work in the right of way to be performed by the development team shall include removal and replacement of sidewalk and curb and gutter as required by the City, a new commercial driveway approach on E Mifflin Street, the new storm sewer inlet and pipe to avoid a storm sewer casting in the driveway, storm sewer lateral connection, sanitary sewer lateral connection, relocation of a fire hydrant, installation of a water service lateral across N Second Street, and pavement mill and overlay. The removal of an existing 2” flowering crabapple tree on E Mifflin Street will be for the installation of the commercial driveway apron. The City Forester has approved the removal of this tree and it has been determined that there is not room for new tree plantings. RECOMMEND TO ADOPT PUBLIC WORKS CONSTRUCTION MANAGEMENT - PUBLIC CONTRACTS 15.* 70462 Declaring the City of Madison's intention to exercise its police powers establishing the assessment district known as 1622 Fordem Avenue Sanitary Sewer Replacement Assessment District - 2022. (12th AD) Sponsors: Syed Abbas RECOMMEND TO ADOPT 16.* 70479 Declaring the City of Madison's intention to exercise its police powers establishing the Worthington Avenue, Powers Avenue, and Thurber Avenue Sanitary Replacement Assessment District - 2022. (15th AD) Sponsors: Grant Foster RECOMMEND TO ADOPT RESOLUTIONS APPROVING THE CONSTRUCTION OF PUBLIC WORKS PROJECTS 17. 70410 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Truax Lift Station Replacement. (12th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: Truax LS BPW Plan Set.pdf Truax LS Location Map.pdf The project includes replacement of the Truax Lift Station, located at 2701 Anderson St, on Madison’s north side. The project will include the installation of new wet well, valve vault, pumps, plumbing, electrical systems, control systesm, telemetry, and emergency generator. A new asphalt maintenance path will also be installed to replaced existing City of Madison Page 6 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 gravel path. The estimated cost is $750,000. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 18. 70451 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Sidewalk, Curb & Gutter, and Concrete Pavement Patches, Citywide Installation and Repair-2022. (Citywide) Sponsors: BOARD OF PUBLIC WORKS This item is for the spot repair of curb and gutter, sidewalk outside of the 2022 District 5 ordered sidewalk repair area, concrete bus stop pads, and concrete pavement throughout the City. These repairs are necessary because of condition or because city utility repair work necessitated their removal. The new bus pads are needed for Metro’s proposed route modifications although the actual locations are not final at this time. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 19.* 70482 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for 2022 Parking Garage Maintenance. (2nd, 4th and 6th ADs) Sponsors: BOARD OF PUBLIC WORKS Attachments: (9168) City of Madison - 2022 Parking Garage Maintenance.pdf On going maintenance of Capitol Square North, State Street Capitol, Overture Center, WIlson Street, South Livingston Street, State Street Campus (Lake), and State Street Campus (Frances) parking garages. Work includes concrete repair of slabs, columns. and beams, joint repairs, pour strip replacement, CMU crack repair, brick masonry repair and sealing, sealant replacement at slab cracks and joints, epoxy injection crack repair, expansion joint replacement, membrane repair and placement, powerwash, prime, grit-blast and paint steel and concrete, repair cracked stair treads. RECOMMEND TO ADOPT MISCELLANEOUS 20. 70458 Board of Public Works hereby orders that, based upon the authority granted to it by the Common Council & by Wis. Stat. Sec. 66.0907(3)(b), the property owners adjacent to sidewalks in need of repair or replacement in the 5th Aldermanic District, repair or replace the sidewalks, or parts thereof, in full compliance with the Madison General Ordinances governing such construction or repair. (5th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: Ald Dist 5 Map_Include w Ordered Repairs.pdf D5 Sidewalk Repair List.pdf REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT City of Madison Page 7 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 21. 70459 Amending the 2022 Operating Budget and Setting the 2022 Rates for the Sewer and Stormwater. (Citywide) Sponsors: Grant Foster Attachments: 2022 Average Customer.pdf 2022 Budget Amendment.pdf 2022 Sewer Rate History.pdf 2022 Sewer Rate Schedule.pdf 2022 Statistical Summary.pdf 2022 Stormwater Rate History.pdf 2022 Stormwater Rate Schedule.pdf Lead agency is Finance (3/21) with additional referral to Board of Public Works (3/16) REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 22.* 70471 February 2022 BPW Change Order Report. Attachments: Feb2022ChangeOrderSummaryReport.pdf FOR INFORMATIONAL PURPOSES 23. Appeals regarding prequalifications of various contractors to bid on City of Madison Public Works Projects, and contractors applying to be licensed Concrete Layers, Asphalt Pavers, and Mudjackers as approved by the City Engineer, if any. APPROVAL OF BIDS OPENED BY CITY ENGINEERING 24. 70411 Awarding Public Works Contract No. 9146, Streets West Badger - Roofing Alterations. (14th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9146_BidOpeningTab.pdf 9146 contract.pdf RECOMMENDATION TO BE PROVIDED AT THE BOARD MEETING 25. 70422 Awarding Public Works Contract No. 8617, Resurfacing 2022 - Curb & Gutter and Castings. (12th and 19th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8617BidOpeningTab.pdf 8617 contract.pdf RECOMMEND AWARD TO PARISI CONSTRUCTION, LLC City of Madison Page 8 Printed on 4/14/2022 BOARD OF PUBLIC WORKS Agenda - Approved March 16, 2022 26. 70423 Awarding Public Works Contract No. 8618, Resurfacing 2022 - Asphalt Pavement Pulverizing, Milling & Paving. (12th and 19th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8618_BidOpeningTab.pdf 8618 contract.pdf RECOMMEND AWARD TO PAYNE & DOLAN, INC. 27. 70424 Awarding Public Works Contract No. 8619, Resurfacing 2022 - Asphalt Base Patching and Base Patch Grinding. (12th and 19th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8619_BidOpeningTab.pdf 8619 contract.pdf RECOMMEND AWARD TO PAYNE & DOLAN, INC. 28. 70425 Awarding Public Works Contract No. 8632, Annual Construction and Reconstruction of Concrete Sidewalk and Incidental Concrete Curb and Gutter Work Ordered (District 5) by the Common Council. (5th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8632_BidOpeningTab.pdf 8632 contract.pdf RECOMMEND AWARD TO SPEEDWAY SAND & GRAVEL, INC. 29. 70426 Awarding Public Works Contract No. 8633, Annual Horizontal Sawcutting of Concrete Sidewalk and Incidental Work (District 5) - 2022. (5th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8633_BidOpeningTab.pdf 8633 contract.pdf RECOMMEND AWARD TO SOUTHERN WISCONSIN CONSTRUCTION LLC 30. 70427 Awarding Public Works Contract No. 8568, Old Middleton Road and Craig Avenue Resurfacing Assessment District - 2021. (11th and 19th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8568BidOpeningTab.pdf SINGLE BID RECEIVED; BID NOT OPENED. ADJOURNMENT City of Madison Page 9 Printed on 4/14/2022