BOARD OF PUBLIC WORKS

City of Madison City of Madison Madison, WI 53703 www.cityofmadison.com Agenda - Approved BOARD OF PUBLIC WORKS Consider: Who benefits? Who is burdened? Who does not have a voice at the table? How can policymakers mitigate unintended consequences? Wednesday, May 25, 2022 4:30 PM Virtual Meeting (See Instructions) The City of Madison is holding the Board of Public Works meeting virtually to help protect our community from the Coronavirus (COVID-19) pandemic. 1. Written Comments: You can send comments on agenda items to boardofpublicworks@cityofmadison.com 2. Register for Public Comment: • Register to speak at the meeting. • Register to answer questions. • Register in support or opposition of an agenda item (without speaking). If you want to speak at this meeting you must register. You can register at https://www.cityofmadison.com/MeetingRegistration. When you register to speak, you will be sent an email with the information you will need to join the virtual meeting. Registrants are limited to three (3) minutes. 3. Watch the Meeting: If you would like to join the meeting as an observer, please visit https://www.cityofmadison.com/watchmeetings. 4. Listen by Phone: (877) 853-5257 (Toll Free) Webinar ID: 966 6678 6520 If you need an interpreter, translator, materials in alternate formats or other accommodations to access this service, activity or program, please call the phone number below at least three business days prior to the meeting. Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros arreglos para acceder a este servicio, actividad o programa, comuníquese al número de teléfono que figura a continuación tres días hábiles como mínimo antes de la reunión. Yog hais tias koj xav tau ib tug neeg txhais lus, ib tug neeg txhais ntawv, cov ntawv ua lwm hom ntawv los sis lwm cov kev pab kom siv tau cov kev pab, cov kev ua ub no (activity) los sis qhov kev pab cuam, thov hu rau tus xov tooj hauv qab yam tsawg peb hnub ua hauj lwm ua ntej yuav tuaj sib tham. Please contact Heidi Fleegel of the Engineering Division at (608) 266-4620 or email boardofpublicworks@cityofmadison.com. City of Madison Page 1 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 CALL TO ORDER/ROLL CALL PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENTS There are no Public Hearings scheduled for this meeting. DISCLOSURES AND RECUSALS Members of the body should make any required disclosures or recusals under the City's Ethics Code. AGENDA ITEMS 1. 71325 Public Comments for Items Not on the Agenda. Limited to three (3) minutes. 2. Consider approving the Minutes of the Board of Public Works Meeting of Wednesday, May 11, 2022. May 11, 2022 https://madison.legistar.com/Calendar.aspx 3. 71664 Consider a Report of the City Engineer regarding the results of a review of water resources impacts and the necessity of permits for public works construction projects on this agenda and addendum to the agenda. Attachments: 05_25_2022BPW.pdf 4. At this time, a consent agenda will be moved with the recommended action listed for each item EXCEPT: 1) items which have registrants wishing to speak. 2) items which require an extraordinary (roll call) vote and are not included on the consent agenda by unanimous consent. 3) items which Board Members have separated out for discussion/debate purposes. Those numbers with an asterisk are consent agenda items. ITEMS REFERRED BY THE COMMON COUNCIL 5. 71489 Petition to the Commissioner of Railroads for BRT improvements (5th, 6th, 8th, and 12th ADs) Sponsors: Satya V. Rhodes-Conway, Keith Furman And Grant Foster Lead and only agency is Board of Public Works. REPORT BY METRO TRANSIT RECOMMEND TO ADOPT City of Madison Page 2 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 6.* 71616 Approving the use of Safe Routes Grants funding for the installation of new sidewalk on project #14056: New Sidewalk Installation Assessment District - 2022. (15th AD) Sponsors: Grant Foster Lead and only agency is Board of Public Works. RECOMMEND TO ADOPT 7.* 71618 Authorizing the Mayor and City Clerk to execute a lease for farming purposes with Guy J. and Laura S. Dreger for approximately 13 acres of land located at 10202 Mid Town Road. (1st AD) Sponsors: Barbara Harrington-McKinney Attachments: 12528 Exhibit A Legal Description.pdf 12528 Exhibit B Lease Area Map.pdf Lead agency is Plan Commission (6/13) with additional referrals to Board of Public Works (5/25) and Finance Committee (6/6). RECOMMEND TO ADOPT 8. 71624 Accepting the Engineering Division’s 2021 Compliance Maintenance Annual Report (CMAR) for Operation and Maintenance of the Madison Sewer Utility. (City Wide) Sponsors: Grant Foster And Gary Halverson Attachments: CMAR 2021.pdf Lead and only agency is Board of Public Works. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT PUBLIC WORKS CONSTRUCTION MANAGEMENT - PRIVATE CONTRACTS 9.* 71647 Approving plans and specifications for public improvements necessary for the project known as 1705-1713 S High Point Road and authorizing construction to be undertaken by the Developer, Private Contract No. 9189. (20th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9189 Exhibit _1.pdf 9189 Exhibit 2 - plans.pdf Developer agreement contract 9189 and the associated plans and specifications are for the public improvements and/or restoration of existing public infrastructure to serve the conditionally approved 1-lot Certified Survey Map, rezoning, and conditional uses to allow construction of a private school at 1705-1713 S High Point Road. The conditional approval requires that the developer construct public sidewalk along S High Point Road and Mid Town Road adjacent to the project (5’ sidewalk, 6’ terrace, & 1’ buffer). A crosswalk is also required to be constructed by the developer on S High Point Road at Mid Town Road (including sidewalk ramps on both sides). Private drive aprons and private service lateral connections will also be installed as part of the work. To facilitate site grading a Traffic City of Madison Page 3 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 Engineering conduit on Mid Town Road will need to be temporarily relocated. Street tree removals, protection, and new trees will be completed as approved by City Forestry. RECOMMEND TO ADOPT 10.* 71652 Finding of exemption from payment in-full of outstanding assessments levied against parcels being combined as part of a conditionally approved Certified Survey Map at 1705 & 1713 S High Point Road and authorizing the outstanding assessments to be combined and levied against the newly created parcel. (20th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 1705 & 1713 S High Point Road Deferred Assessments Exhibit.pdf The owner/developer for properties at 1705 & 1713 S High Point Road has received conditional approval for a Certified Survey Map (CSM) to combine these two properties into one lot. As a condition of final CSM approval all outstanding special assessments are required to be paid unless otherwise approved by the Board of Public Works. The owner/developer is requesting to be allowed to pay the first annual payment that is due this year for each property and then to combine the remaining special assessments and apply them to the newly created lot. The remaining special assessments are requested to be paid over 5 annual installments matching what was originally allowed per the intergovernmental agreement between the City of Madison and the Town of Middleton. RECOMMEND APPROVAL 11.* 71653 Approving plans and specifications for public improvements necessary for the project known as 575 Zor Shrine Place and authorizing construction to be undertaken by the Developer, Private Contract No. 9088. (9th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9088 Exhibit_1.pdf 9088 Exhibit_2.pdf Developer agreement contract 9088 and the associated plans and specifications are for the public improvements and/or restoration of existing public infrastructure to serve the conditionally approved 3-lot Certified survey map and redevelopment at 575 Zor Shrine Place. The conditional approval requires that the developer construct a 10-foot wide multi use path along the south lot line of lots 1-3 and along the lot line between lots 2 and 3. To facilitate the redevelopment the existing public sanitary sewer and storm that is located on the property must be rerouted by the developer through newly dedicated easements. Existing public sanitary sewer located off-site to the northeast in West Towne Way must be upsized by the developer to provide capacity to serve the redevelopment. Sidewalk, curb, terrace, and pavement disturbed at the end of Zor Shrine Place will need to be restored in coordination with the private water main work and private drive entrance construction. The existing public street trees are to remain and be protected. RECOMMEND TO ADOPT City of Madison Page 4 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 12.* 71654 Approving plans and specifications for public improvements necessary for the project known as 2110 Schlimgen Avenue and authorizing construction to be undertaken by the Developer, Private Contract No. 9194. (12th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9194 Exhibit.pdf Odessa Affordable Housing, LLC is proposing a four-story, mixed-use building with 1,100 square-feet of commercial space and 80 apartments at 1802-1818 Packers Avenue and 2102 Schlimgen Avenue. A Certified Survey Map to create one-lot have been recorded. Site work covered by the Developer Agreement in include the installation of a private water lateral connection and a private sanitary lateral connection to the mains located in Packers Avenue. The developer shall also install a sanitary manhole at the main for the private sanitary lateral connection. A private storm sewer lateral will connect to a public storm structure in the curb line on Schlimgen Avenue. Connection of private water and sanitary sewer laterals into the utility mains on Packers Avenue will require traffic control, removal and replacement of concrete pavement, curb and gutter and sidewalk. One commercial driveway apron shall be installed on Schlimgen Avenue. All sidewalk damaged by the construction of the project shall be replaced. Tree protection shall be required on all terrace trees adjacent to the project. Lighting, signing and marking as required by Traffic Engineering. The developer shall be responsible for all coordination with the railroad for work related to this development. RECOMMEND TO ADOPT RESOLUTIONS APPROVING THE CONSTRUCTION OF PUBLIC WORKS PROJECTS 13.* 71565 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Overture Center Garage Screening. (4th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 2022-05-16_Overture Center Garage Screening.pdf Overture Center Garage Screening Notes.pdf The Overture Center garage Screening project will provide fall protection around the perimeter of the top level and openings in the lower levels down to 60’ above the adjacent grade. This is to reduce the potential for fatal falls from the facility. Estimated cost is $267,000. RECOMMEND TO ADOPT 14.* 71636 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Solar PV - Streets South Point Warm Storage. (1st AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: Streets South Point Warm Storage Solar - BPW.pdf This project will install a solar photovoltaic system at the Streets South Point Warm Storage Building. 23 kW DC of new solar will be installed, with an estimated cost of $79,000. The array is estimated to produce 30,500 kWh and offset 23.5 tons of CO2 per year. RECOMMEND TO ADOPT City of Madison Page 5 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 15.* 71639 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Solar PV - Fire Station 08. (3rd AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: Fire Station 08 Solar - BPW.pdf This project will install a solar photovoltaic system at the Madison Fire Department Station 08. 25 kW DC of new solar will be installed, with an estimated cost of $86,000. The array is estimated to produce 32,500 kWh and offset 25 tons of CO2 per year. RECOMMEND TO ADOPT 16.* 71641 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Solar PV - Fire Station 01. (4th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: Fire Station 01 Solar - BPW.pdf This project will install a solar photovoltaic system at the Madison Fire Department Station 01. 40 kW DC of new solar will be installed, with an estimated cost of $112,500. The array is estimated to produce 43,500 kWh and offset 33.5 tons of CO2 per year. RECOMMEND TO ADOPT 17. 71656 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for CIPP UV Lining Rehab of Sanitary Sewers - 2022. (2,4,10,11,13,19 & 20 ADs) Sponsors: BOARD OF PUBLIC WORKS Attachments: 13871 Plans-BPW Map Plan.pdf 13871 CIPP 2022 Lining List.pdf This project will line approximately 27,275 feet of existing sewer main (ranging from 6” to 15” diameter) in need of rehabilitation. This will be accomplished using UV curing to provide more consistent and durable final product. The estimated cost is $1,557,430. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT 18. 71662 Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Bikeways 2022. (12,13,15,17,19 ADs) Sponsors: BOARD OF PUBLIC WORKS Attachments: Bikeways2022_BPWExhibit.pdf Bikeways2022_BPWNotes.pdf This project includes citywide path resurfacings and repairs based on pavement quality and use. The estimated cost is $770,000. REPORT BY CITY ENGINEERING RECOMMEND TO ADOPT City of Madison Page 6 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 CHANGE ORDERS TO PUBLIC WORKS CONTRACTS 19. 71505 Change order No. 5 to Contract 8981, Metro Transit Phase 3A-Maintenance and Driver Facility Improvements, to JP Cullen & Sons Inc for $230,064.00 and revised construction closeout date of October 13th. (6th AD) Attachments: 8981 co 5.pdf REPORT BY CITY ENGINEERING RECOMMEND APPROVAL 20. 71661 Change order No. 10 to Contract 9050, Olin Park Facility Improvements, to JP Cullen & Sons Inc for $103,257.43 (over contingency) (13th AD) Attachments: 12856 Olin CO-10.pdf REPORT BY CITY ENGINEERING RECOMMEND APPROVAL 21. 71669 Change order No. 1 to Contract 9146, Streets West Badger - Roofing Alterations, to Maly Roofing Co Inc for $0.00 and an additional 30 days. (14th AD) Attachments: 9146 CO#1 - Extend Contract Completion Date.pdf REPORT BY CITY ENGINEERING RECOMMEND APPROVAL MISCELLANEOUS 22.* 71593 Ordering Property Owners to Replace Substandard/Defective Sidewalks. (1,2,6,7,9,10,11,12,16,17,&19 AD) Sponsors: BOARD OF PUBLIC WORKS Engineering receives and reviews sidewalk condition complaints throughout the City. Notice is given to adjacent property owners indicating sidewalk in poor condition requiring repairs. Property owners are given the choice to hire their own contractor or have the City make the repairs. If the City makes the repair the property owner is billed for the assessable portion of the work. RECOMMEND TO ADOPT 23.* 71629 Authorizing the Mayor and the City Clerk to execute Amendment No. 2 to the existing Purchase of Services contract between the City of Madison and Tetra Tech, Inc. for engineering services for the East Isthmus and Yahara River Watershed Study. (2nd, 4th, 6th, 12th and 15th AD) Sponsors: Brian Benford And Grant Foster Attachments: Drainage Area to Eastwood Relief Box.pdf RECOMMEND TO ADOPT City of Madison Page 7 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 24.* 71663 April 2022 BPW Change Order Report. Attachments: April2022_ChangeOrderSummaryReport_BPW.pdf FOR INFORMATIONAL PURPOSES 25. Appeals regarding prequalifications of various contractors to bid on City of Madison Public Works Projects, and contractors applying to be licensed Concrete Layers, Asphalt Pavers, and Mudjackers as approved by the City Engineer, if any. APPROVAL OF BIDS OPENED BY CITY ENGINEERING 26. 71511 Awarding Public Works Contract No. 8624, Russell Street Assessment District - 2022. (6th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8624_BidOpeningTab.pdf 8624 contract.pdf RECOMMEND AWARD TO R. G. HUSTON CO., INC. 27. 71513 Awarding Public Works Contract No. 9102, 1622 Fordem Avenue Sanitary Sewer Replacement Assessment District - 2022. (12th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9102_BidOpeningTab.pdf 9102 contract.pdf RECOMMEND AWARD TO S&L UNDERGROUND, INC. 28. 71514 Awarding Public Works Contract No. 9103, Worthington Avenue, Powers Avenue, and Thurber Avenue Sanitary Replacement Assessment District - 2022. (15th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9103_BidOpeningTab.pdf 9103 contract.pdf RECOMMEND AWARD TO CAPITOL UNDERGROUND, INC. 29. 71510 Awarding Public Works Contract No. 8598, Fire Station 6 Remodel and Addition. (14th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8598_BidOpeningTab.pdf RECOMMEND TO NOT AWARD. CONTRACT WILL BE REBID AT A LATER DATE. 30. 71515 Awarding Public Works Contract No. 9169, Median Conversion- Concrete 2022. (Citywide) Sponsors: BOARD OF PUBLIC WORKS Attachments: 9169_BidOpeningTab.pdf RECOMMEND TO NOT AWARD. CONTRACT WILL BE REBID AT A LATER DATE. City of Madison Page 8 Printed on 5/23/2022 BOARD OF PUBLIC WORKS Agenda - Approved May 25, 2022 31. 71512 Awarding Public Works Contract No. 8690, Bridge Repairs - 2022. (5th AD) Sponsors: BOARD OF PUBLIC WORKS Attachments: 8690_BidOpeningTab.pdf NO BIDDERS. CONTRACT WILL BE REBID AT A LATER DATE. ADJOURNMENT City of Madison Page 9 Printed on 5/23/2022