BOARD OF PUBLIC WORKS
Regular MeetingMadison, WI · November 23, 2022
Minutes
City of Madison
City of Madison Madison, WI 53703
www.cityofmadison.com
Meeting Minutes - Approved
BOARD OF PUBLIC WORKS
Consider: Who benefits? Who is burdened?
Who does not have a voice at the table?
How can policymakers mitigate unintended consequences?
Wednesday, November 23, 2022 4:30 PM Virtual Meeting
(See Instructions)
The City of Madison is holding the Board of Public Works meeting virtually to help protect our
community from the Coronavirus (COVID-19) pandemic.
1. Written Comments: You can send comments on agenda items to
boardofpublicworks@cityofmadison.com
2. Register for Public Comment:
• Register to speak at the meeting.
• Register to answer questions.
• Register in support or opposition of an agenda item (without speaking).
If you want to speak at this meeting you must register. You can register at
https://www.cityofmadison.com/MeetingRegistration. When you register to speak, you will be
sent an email with the information you will need to join the virtual meeting.
3. Watch the Meeting: If you would like to join the meeting as an observer, please visit
https://www.cityofmadison.com/watchmeetings.
4. Listen by Phone:
(877) 853-5257 (Toll Free)
Webinar ID: 920 2499 8646
CALL TO ORDER/ROLL CALL
The meeting was called to order at 4:43 p.m.
Present: 4 - Keith Furman; Lisa Stern; Michael Cullen and Aaron J. Williams
Excused: 4 - Grant Foster; Jaclyn (Jac) L. Weitzel; Joseph R. Clausius and Valese R.
Adams
PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENTS
DISCLOSURES AND RECUSALS
Aaron Williams recused himself from agenda item # 14.
City of Madison Page 1
BOARD OF PUBLIC WORKS Meeting Minutes - Approved November 23, 2022
AGENDA ITEMS
1. 74743 Public Comments for Items Not on the Agenda.
None.
2. Consider approving the Minutes of the Board of Public Works Meeting of Wednesday,
November 2, 2022.
A motion was made by Williams, seconded by Stern, to Approve the Minutes.
The motion passed by voice vote/other.
3. 74742 Consider a Report of the City Engineer regarding the results of a review of
water resources impacts and the necessity of permits for public works
construction projects on this agenda and addendum to the agenda.
The Board received the report.
4. At this time, a consent agenda will be moved with the recommended action listed for each
item EXCEPT:
1) items which have registrants wishing to speak.
2) items which require an extraordinary (roll call) vote and are not included on the consent
agenda by unanimous consent.
3) items which Board Members have separated out for discussion/debate purposes.
Those numbers with an asterisk are consent agenda items.
A motion was made by Williams, seconded by Ald. Furman, to Adopt the
Consent Agenda. The motion passed by voice vote/other.
ITEMS REFERRED BY THE COMMON COUNCIL
5.* 74028 Approving an Amended Final Schedule of Assessments for the Cedar Street
Assessment District - 2021. (13th AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - PUBLIC HEARING. The motion passed by voice
vote/other.
6.* 74550 Amending the 2022 Sewer Utility Capital Budget to transfer budget authority
from the Pavement Management program to several stand-alone projects to
resolve budget deficits.(3rd, 16th, & 17th ADs)
A motion was made by Williams, seconded by Ald. Furman, to Return to Lead
with the Recommendation for Approval to the FINANCE COMMITTEE and
should be returned by 11/28/2022. The motion passed by voice vote/other.
City of Madison Page 2
BOARD OF PUBLIC WORKS Meeting Minutes - Approved November 23, 2022
PUBLIC WORKS CONSTRUCTION MANAGEMENT - PRIVATE CONTRACTS
7.* 74549 Accepting sanitary sewer, storm sewer, and street improvements and
bituminous surface pavement constructed by Private Contract Linden Park -
Phase 10, Private Contract No. 2311 (1st AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
8.* 74551 Accepting detention and infiltration basin constructed by Private Contract
Linden Park - Phase 10, Private Contract No. 2311. (1st AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
9.* 74552 Accepting sidewalk improvements constructed by Private Contract for Walsh
Rd CSM, Private Contract No. 1886. (3rd AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
10.* 74584 Accepting sanitary sewer lift station improvements constructed by Private
Contract Linden Park - Phase 10, Private Contract No. 2311 (1st AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
11. 74735 Approving plans and specifications for public improvements required to serve
Phase 6 of the Subdivision known as Southern Addition to Birchwood Point
South and authorizing construction to be undertaken by the Developer,
Private Contracts 9217 and 9218 (9th AD)
Brenda Stanley, City Engineering, presented details. A motion was made by
Ald. Furman, seconded by Stern, to RECOMMEND TO COUNCIL TO ADOPT -
REPORT OF OFFICER. The motion passed by voice vote/other.
12.* 74736 Approving plans and specifications for public improvements necessary for the
project known as 3841 E Washington Avenue and authorizing construction to
be undertaken by the Developer, Private Contract No. 9253 (3rd AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
13. 74737 Approving plans and specifications for public improvements required to serve
Phase 8 of the Subdivision known as Acacia Ridge and authorizing
construction to be undertaken by the Developer, Private Contracts 9215 and
9216 (9th AD)
Brenda Stanley, City Engineering, presented details. A motion was made by
Stern, seconded by Williams, to RECOMMEND TO COUNCIL TO ADOPT -
REPORT OF OFFICER. The motion passed by voice vote/other.
City of Madison Page 3
BOARD OF PUBLIC WORKS Meeting Minutes - Approved November 23, 2022
14.* 74738 Approving plans and specifications for public improvements necessary for the
project known as 1209 University Avenue and authorizing construction to be
undertaken by the Developer (8th AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
PUBLIC WORKS CONSTRUCTION MANAGEMENT - PUBLIC CONTRACTS
15.* 74585 Declaring the City of Madison's intention to exercise its police powers
establishing Halo Lane and Twilight Trail Resurfacing Assessment District -
2023. (16th AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
16.* 74586 Declaring the City of Madison's Hudson Avenue, Miller Avenue, Willard
Avenue, Center Avenue, and Sommers Avenue Assessment District - 2023.
(15th AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
RESOLUTIONS APPROVING THE CONSTRUCTION OF PUBLIC WORKS PROJECTS
17. 74588 Approving plans and specifications and authorizing the Board of Public Works
to advertise and receive bids for Contract 9226 - Phase 2 of CCB Office
Remodels, First and Fifth Floors. (4th AD)
Randy Wiesner, City Engineering, presented details. A motion was made by
Williams, seconded by Ald. Furman, to RECOMMEND TO COUNCIL TO ADOPT -
REPORT OF OFFICER. The motion passed by voice vote/other.
CHANGE ORDERS TO PUBLIC WORKS CONTRACTS
18.* 74534 Change order No. 1 to Contract 9188, to 2022 Warner Park Inclusive
Playground, to Joe Daniels Construction Co Inc, for $3,276.00 and a time
extension of 242 days. (12th AD)
A motion was made by Williams, seconded by Ald. Furman, to Approve. The
motion passed by voice vote/other.
19. 74739 Change order No. 1 to Contract 8606, to South Point Rd Truck Scale and
Fuel Point, to Raymond P Cattell Inc, for $237,714.38 and a time extension to
July 31, 2023. (over contingency) (1st AD)
Randy Wiesner, City Engineering, presented details. A motion was made by
Ald. Furman, seconded by Stern, to Approve. The motion passed by voice
vote/other.
20. 74740 Change order No. 11 to Contract 8981, to Metro Transit Phase
3A-Maintenance and Driver Facility Improvements, to JP Cullen & Sons Inc
City of Madison Page 4
BOARD OF PUBLIC WORKS Meeting Minutes - Approved November 23, 2022
for $73,968.85 and a time extension to November 20th. (over contingency)
(6th AD)
Mike Schuchardt, City Engineering, presented details. A motion was made by
Williams, seconded by Ald. Furman, to Approve. The motion passed by voice
vote/other.
MISCELLANEOUS
21.* 74587 October 2022 BPW Change Order Report.
A motion was made by Williams, seconded by Ald. Furman, to Approve. The
motion passed by voice vote/other.
22. Appeals regarding prequalifications of various contractors to bid on City of Madison
Public Works Projects, and contractors applying to be licensed Concrete Layers,
Asphalt Pavers, and Mudjackers as approved by the City Engineer, if any.
None.
APPROVAL OF BIDS OPENED BY CITY ENGINEERING
23. 74453 Awarding Public Works Contract No. 9432, Hawks Landing North Flood
Mitigation. (1st AD)
A motion was made by Williams, seconded by Ald. Furman, to RECOMMEND
TO COUNCIL TO ADOPT - REPORT OF OFFICER. The motion passed by voice
vote/other.
ADJOURNMENT
A motion was made by Williams, seconded by Ald. Furman, to Adjourn. The
motion passed by voice vote/other. The meeting adjourned at 5:35 p.m.
City of Madison Page 5
Agenda
City of Madison
City of Madison Madison, WI 53703
www.cityofmadison.com
Agenda - Approved
BOARD OF PUBLIC WORKS
Consider: Who benefits? Who is burdened?
Who does not have a voice at the table?
How can policymakers mitigate unintended consequences?
Wednesday, November 23, 2022 4:30 PM Virtual Meeting
(See Instructions)
The City of Madison is holding the Board of Public Works meeting virtually to help protect our
community from the Coronavirus (COVID-19) pandemic.
1. Written Comments: You can send comments on agenda items to
boardofpublicworks@cityofmadison.com
2. Register for Public Comment:
• Register to speak at the meeting.
• Register to answer questions.
• Register in support or opposition of an agenda item (without speaking).
If you want to speak at this meeting you must register. You can register at
https://www.cityofmadison.com/MeetingRegistration. When you register to speak, you will be
sent an email with the information you will need to join the virtual meeting.
3. Watch the Meeting: If you would like to join the meeting as an observer, please visit
https://www.cityofmadison.com/watchmeetings.
4. Listen by Phone:
(877) 853-5257 (Toll Free)
Webinar ID: 920 2499 8646
If you need an interpreter, translator, materials in alternate formats or other
accommodations to access this service, activity or program, please call the phone
number below at least three business days prior to the meeting.
Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros
arreglos para acceder a este servicio, actividad o programa, comuníquese al número de
teléfono que figura a continuación tres días hábiles como mínimo antes de la reunión.
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lwm hom ntawv los sis lwm cov kev pab kom siv tau cov kev pab, cov kev ua ub no
(activity) los sis qhov kev pab cuam, thov hu rau tus xov tooj hauv qab yam tsawg peb
hnub ua hauj lwm ua ntej yuav tuaj sib tham.
Please contact Heidi Fleegel of the Engineering Division at (608) 266-4620 or email
boardofpublicworks@cityofmadison.com.
City of Madison Page 1 Printed on 11/18/2022
BOARD OF PUBLIC WORKS Agenda - Approved November 23, 2022
CALL TO ORDER/ROLL CALL
PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENTS
There are no Public Hearings scheduled for this meeting.
DISCLOSURES AND RECUSALS
Members of the body should make any required disclosures or recusals under the City's
Ethics Code.
AGENDA ITEMS
1. 74743 Public Comments for Items Not on the Agenda.
Limited to three (3) minutes.
2. Consider approving the Minutes of the Board of Public Works Meeting of Wednesday,
November 2, 2022.
November 2, 2022 https://madison.legistar.com/Calendar.aspx
3. 74742 Consider a Report of the City Engineer regarding the results of a review of
water resources impacts and the necessity of permits for public works
construction projects on this agenda and addendum to the agenda.
Attachments: 11_23_2022BPW.pdf
4. At this time, a consent agenda will be moved with the recommended action listed for each
item EXCEPT:
1) items which have registrants wishing to speak.
2) items which require an extraordinary (roll call) vote and are not included on the consent
agenda by unanimous consent.
3) items which Board Members have separated out for discussion/debate purposes.
Those numbers with an asterisk are consent agenda items.
ITEMS REFERRED BY THE COMMON COUNCIL
5.* 74028 Approving an Amended Final Schedule of Assessments for the Cedar Street
Assessment District - 2021. (13th AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 11866EN-OverallExhibit.pdf
CC Mailing.pdf
11866_NewCedarAssmtLtrs.pdf
11866_FinalNewCedarStAssess.pdf
11866_FinalNewCedarStAssess.xlsx
Lead and only agency is Board of Public Works.
RECOMMEND TO ADOPT
City of Madison Page 2 Printed on 11/18/2022
BOARD OF PUBLIC WORKS Agenda - Approved November 23, 2022
6.* 74550 Amending the 2022 Sewer Utility Capital Budget to transfer budget authority
from the Pavement Management program to several stand-alone projects to
resolve budget deficits.(3rd, 16th, & 17th ADs)
Sponsors: Erik Paulson
Lead agency is Finance Committee (11/28) with additional referral of the Board of Public
Works (11/23)
RECOMMEND TO ADOPT
PUBLIC WORKS CONSTRUCTION MANAGEMENT - PRIVATE CONTRACTS
7.* 74549 Accepting sanitary sewer, storm sewer, and street improvements and
bituminous surface pavement constructed by Private Contract Linden Park -
Phase 10, Private Contract No. 2311 (1st AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 2311 Street Schedule A complete Schedule A (002).pdf
53B2311 Linden Park Ph 10 STORM Schedule A Unit Cost.pdf
53B2311_Linden Park Ph 10 SANITARY Schedule A Unit Cost.pdf
2311 bituminous Schedule A.pdf
RECOMMEND TO ADOPT
8.* 74551 Accepting detention and infiltration basin constructed by Private Contract Linden
Park - Phase 10, Private Contract No. 2311. (1st AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 53B2311 Linden Park Ph 10 POND Schedule A Unit Cost.pdf
RECOMMEND TO ADOPT
9.* 74552 Accepting sidewalk improvements constructed by Private Contract for Walsh
Rd CSM, Private Contract No. 1886. (3rd AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: Sidewalk Schedule A.pdf
RECOMMEND TO ADOPT
10.* 74584 Accepting sanitary sewer lift station improvements constructed by Private
Contract Linden Park - Phase 10, Private Contract No. 2311 (1st AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: Sanitary Lift Station Schedule A Total Cost.pdf
RECOMMEND TO ADOPT
City of Madison Page 3 Printed on 11/18/2022
BOARD OF PUBLIC WORKS Agenda - Approved November 23, 2022
11. 74735 Approving plans and specifications for public improvements required to serve
Phase 6 of the Subdivision known as Southern Addition to Birchwood Point
South and authorizing construction to be undertaken by the Developer, Private
Contracts 9217 and 9218 (9th AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: BPS Ph 6 Exhibits.pdf
Contracts 9217 & 9218 are for the construction of public improvements required for
Southern Addition to Birchwood Point Phase 6 by the developer, VH Birchwood Point,
LLC ( a.k.a. Veridian Homes). Street improvements will include City standard street
improvements including sidewalk, curb & gutter, terraces, and street pavement. In
addition to the standard street improvements the multi-use path proposed through the
park on Outlot 18 and between Lots 436 & 437 will be constructed. Public utility
improvements will consist of City standard sanitary sewer, storm sewer, and water main
improvements. Private utility service laterals will also be installed to the property line to
serve each lot. Contract 9217 will contain all improvements except for the final asphalt
surface paving which will be covered in contract 9218.
REPORT BY CITY ENGINEERING
RECOMMEND TO ADOPT
12.* 74736 Approving plans and specifications for public improvements necessary for the
project known as 3841 E Washington Avenue and authorizing construction to
be undertaken by the Developer, Private Contract No. 9253 (3rd AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 9253 Exhibit 3841 E Washington Ave.pdf
The Developer is converting an existing hotel into a 190-unit residential building at 3841 E
Washington Avenue. A portion of the existing building is located on top of a City sanitary
sewer main. Engineering Operations crews televised and verified the condition of the
sewer to be in poor condition. The Developer will be required to relocate the sanitary
sewer with a developer agreement in a newly dedicated sanitary sewer easement. In
accordance with City policy, the City will cost share on the sewer improvements offering
to pay the equivalent cost to install a liner in the sewer main ($35/ ft) for the length of
sewer main needing to be replaced (428') - $14,980.
RECOMMEND TO ADOPT
13. 74737 Approving plans and specifications for public improvements required to serve
Phase 8 of the Subdivision known as Acacia Ridge and authorizing construction
to be undertaken by the Developer, Private Contracts 9215 and 9216 (9th AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: Acacia Ridge Ph 8 Exhibits.pdf
Contracts 9215 & 9216 are for the construction of public improvements required for the
construction of Acacia Ridge Phase 8 by the developer, East South Point, LLC ( a.k.a.
Veridian Homes). Street improvements will include City standard street improvements
including sidewalk, curb & gutter, terraces, and street pavement. In addition to the
standard street improvements the multi-use path proposed through the park will be
constructed behind lots 313-321 and a speed bump is to be constructed on Redan Drive
adjacent to Lot 193. A table-top intersection at Redan Drive and Rustic Pine Road was
City of Madison Page 4 Printed on 11/18/2022
BOARD OF PUBLIC WORKS Agenda - Approved November 23, 2022
considered, but was ruled out due to stormwater overflows that need to pass through this
location (a table-top intersection here would increase the likelihood of flooding the
adjacent private lots during large storm events). Public utility improvements will consist of
City standard sanitary sewer, storm sewer, and water main improvements. Private utility
service laterals will also be installed to the property line to serve each lot. Contract 9215
will contain all improvements except for the final asphalt surface paving which will be
covered in contract 9216.
REPORT BY CITY ENGINEERING
RECOMMEND TO ADOPT
14.* 74738 Approving plans and specifications for public improvements necessary for the
project known as 1209 University Avenue and authorizing construction to be
undertaken by the Developer (8th AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 1209 University Ave - location & scope.pdf
9258 Phase 1 improvements.pdf
9259 Phase 2 improvements.pdf
The 1209 University Avenue – UW CDIS project is the redevelopment of CSM 16124, Lot
1 by the Board of Regents, University of Wisconsin System as the developer to construct
the new Computer, Data and Informational Sciences (CDIS) Building at 1209 University
Avenue. The project is being constructed in two phases with Phase 1 being demolition
and site preparation and Phase 2 being the construction of the new building. The Phase
1 public improvements include upsizing the existing public storm sewer on W Johnson
Street and the associated sidewalk, curb, terrace, and street pavement replacements
necessary to restore these existing improvements after the utility work. The Phase 2
public improvements included the street, sidewalk, terrace, curb, and utility
improvements needed to facilitate the redevelopment. Utility improvements for Phase 2
consist of a sidewalk trench drain system on University Avenue, private service laterals,
chilled water lines, and steam box improvements. All improvements to be completed by
Excavation in the Right-of-Way permits issued the UW’s respective Phase general
contractors.
RECOMMEND TO ADOPT
PUBLIC WORKS CONSTRUCTION MANAGEMENT - PUBLIC CONTRACTS
15.* 74585 Declaring the City of Madison's intention to exercise its police powers
establishing Halo Lane and Twilight Trail Resurfacing Assessment District -
2023. (16th AD)
Sponsors: Jael Currie
RECOMMEND TO ADOPT
16.* 74586 Declaring the City of Madison's Hudson Avenue, Miller Avenue, Willard Avenue,
Center Avenue, and Sommers Avenue Assessment District - 2023. (15th AD)
Sponsors: Grant Foster
RECOMMEND TO ADOPT
City of Madison Page 5 Printed on 11/18/2022
BOARD OF PUBLIC WORKS Agenda - Approved November 23, 2022
RESOLUTIONS APPROVING THE CONSTRUCTION OF PUBLIC WORKS PROJECTS
17. 74588 Approving plans and specifications and authorizing the Board of Public Works
to advertise and receive bids for Contract 9226 - Phase 2 of CCB Office
Remodels, First and Fifth Floors. (4th AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: P+S Contract 9226 CCB Phase 2.pdf
This project is a multi-phase, multi floor, remodeling of city offices within the City County
Building. Phase 1 was the Master Plan for floors 1, 4, and 5. Phase 2 is the remodeling
of some office spaces on the 1st and 5th floors. Other follow on phases will complete the
design and construction of additional city offices identified in the Master Plan. Estimated
cost is $4,5000,000.
REPORT BY CITY ENGINEERING
RECOMMEND TO ADOPT
CHANGE ORDERS TO PUBLIC WORKS CONTRACTS
18.* 74534 Change order No. 1 to Contract 9188, to 2022 Warner Park Inclusive
Playground, to Joe Daniels Construction Co Inc, for $3,276.00 and a time
extension of 242 days. (12th AD)
Attachments: 9188 Change Order 1.pdf
RECOMMEND APPROVAL
19. 74739 Change order No. 1 to Contract 8606, to South Point Rd Truck Scale and Fuel
Point, to Raymond P Cattell Inc, for $237,714.38 and a time extension to July
31, 2023. (over contingency) (1st AD)
Attachments: 8606 co 1.pdf
REPORT BY CITY ENGINEERING
RECOMMEND TO APPROVAL
20. 74740 Change order No. 11 to Contract 8981, to Metro Transit Phase 3A-Maintenance
and Driver Facility Improvements, to JP Cullen & Sons Inc for $73,968.85 and a
time extension to November 20th. (over contingency) (6th AD)
Attachments: 8981 CO 11.pdf
REPORT BY CITY ENGINEERING
RECOMMEND TO APPROVAL
MISCELLANEOUS
21.* 74587 October 2022 BPW Change Order Report.
Attachments: October Change Order Report BPW.pdf
City of Madison Page 6 Printed on 11/18/2022
BOARD OF PUBLIC WORKS Agenda - Approved November 23, 2022
FOR INFORMATIONAL PURPOSES
22. Appeals regarding prequalifications of various contractors to bid on City of Madison
Public Works Projects, and contractors applying to be licensed Concrete Layers,
Asphalt Pavers, and Mudjackers as approved by the City Engineer, if any.
APPROVAL OF BIDS OPENED BY CITY ENGINEERING
23. 74453 Awarding Public Works Contract No. 9432, Hawks Landing North Flood
Mitigation. (1st AD)
Sponsors: BOARD OF PUBLIC WORKS
Attachments: 9432BidOpeningTab Drax NR.pdf
RECOMMENDATION TO BE PROVIDED AT MEETING
ADJOURNMENT
City of Madison Page 7 Printed on 11/18/2022