PUBLIC SAFETY REVIEW COMMITTEE

City of Madison City of Madison Madison, WI 53703 www.cityofmadison.com Meeting Minutes - Approved PUBLIC SAFETY REVIEW COMMITTEE Consider: Who benefits? Who is burdened? Who does not have a voice at the table? How can policymakers mitigate unintended consequences? Wednesday, June 8, 2022 5:00 PM Virtual, Zoom Meeting The City of Madison is holding the Public Safety Review Committee meeting virtually to help protect our community from the Coronavirus (COVID-19) pandemic. 1. Written Comments: You can send comments on agenda items to PDPSRC@cityofmadison.com 2. Register for Public Comment: • Register to speak at the meeting. • Register to answer questions. • Register in support or opposition of an agenda item (without speaking). If you want to speak at this meeting you must register. You can register at https://www.cityofmadison.com/MeetingRegistration. When you register to speak, you will be sent an email with the information you will need to join the virtual meeting. 3. Watch the Meeting: If you would like to join the meeting as an observer, please visit https://www.cityofmadison.com/watchmeetings. 4. Listen by Phone: (877) 853-5257 (Toll Free) Webinar ID: 885 3857 1500 CALL TO ORDER / ROLL CALL Present: 6 - Juliana R. Bennett; Patrick W. Heck; Brenda K. Konkel; Aisha S. Moe; Brian Benford and Johnnie C. Milton, Jr. Excused: 2 - Vincent Cha and Matthew W. Giesfeldt APPROVAL OF MINUTES Alder Benford made a motion to approve the May 11, 2022 minutes. Konkel seconded the motion. The minutes were unanimously approved. DISCLOSURES AND RECUSALS There were no disclosures or recusals. THIS MEETING WAS RECORDED AND CAN BE VIEWED AT CITY OF MADISON CABLE CHANNEL UNDER ADDITIONAL MEETINGS. City of Madison Page 1 PUBLIC SAFETY REVIEW Meeting Minutes - Approved June 8, 2022 COMMITTEE 1. 71896 Early Public Comment ADAM W BRABENDER District: 6 745 E. Mifflin St Apt # L112 MADISON WI 53703 REPORTS FIRE REPORTS 2. 71897 Report from the Madison Fire Department/CAREs Unit Update Attachments: PSRC - May 2022.pdf Assistant Fire Chief Stedman indicated the fire report is attached and he is available to answer any questions. Next, he provided a short overview on the CAREs program indicating the team has been on 507 calls for service since the program was initiated September 1, 2021. There is now a second team in service that is able to assist periodically. The program is going very well. There were questions regarding the second team, top calls the unit responds to and which calls the team can't get to, and demographic information on the age of individuals served. POLICE REPORTS 3. 65747 For Information Only - Chief Barnes Quarterly Report Attachments: chiefUpdate20211stQtr.pdf chiefUpdate20204thQtr.pdf Quarterly Report 2021 2nd.pdf Quarterly Report 2021 4th.pdf chiefUpdate20221stQtr.pdf Quarterly Report 2022 2nd.pdf For information only, reports are attached to refer to. 4. 71970 Report from the Madison Police Department Attachments: Madison Police 2022-06 PSRC Meeting Notes.pdf April 2022 monthly public crime summary.pdf Captain Drescher shared information from the attached police report. She indicated Matrix Consulting will be presenting and will be able to provide information on the departments long- term strategic plan. The summer strategic plan was touched on with a goal of the department having a 15 percent reduction on shots fired, stolen automobiles, and hazardous driving in specific areas in the city based on crash data. Chief Barnes shared additional information on the summer strategic plan. He City of Madison Page 2 PUBLIC SAFETY REVIEW Meeting Minutes - Approved June 8, 2022 COMMITTEE spoke on information and data collection. The committee inquired on a few items regarding East Washington and the department working collaboratively with other law enforcement to address issues. The other item was brought up on the mission of the PSRC and where the committee fits in with reviewing the departments priorities specifically the summer strategic plan and going over the report at the conclusion to be able to make recommendations to the council. There was also a question regarding strategic plans beyond Summer. The Summer strategic plan is posted on district blotters and it is the same plan for all districts as this is a department wide initiative and all districts are working on the same priorities. Alder Cole inquired on the Chief's quarterly report and the data in the report and if the committee is satisfied with the information within the report. It was suggested the committee make a list on what they would like to see in the report and work with the Chief. The quarterly reports shows a lot of information on how the department is trending and where it is heading. The Chief mentioned he would like the report to be as transparent as it can be and going forward to also include information from customer satisfaction data so others can see. He also mentioned he is always available for questions. Konkel suggested two future agenda items; PSRC to review the Chief's quarterly report and determine if there are other recommendations to submit to the council and discuss the police departments summer strategic plan. She asked if the strategic plan could be emailed to the committee and also if there is any information on last years summer strategic plan. A question was asked on how one would receive the customer satisfaction survey. It was shared this normally is sent to an individual by filling out a case report. The Chief mentioned a link could be shared to those who want to fill out the survey and also he will share final data from last years summer strategic plan. NEW BUSINESS 5. 71167 Incorporating Health & Safety Goals, Strategies, and Actions into the City’s Performance Excellence Framework Attachments: Health & Safety Goals, Strategies, and Actions.pdf Request re Legistar 71167 at TPPB 6.6.22.pdf Health & Safety_PSRC_06.08.2022.pdf Health Strategies Memorandum_22 07 21.pdf 71167 Version 1.pdf Health & Safety Goals, Strategies, and Actions - Updated.pdf Resolution 71167 Health Safety Strategies - BCC Comments.pdf Kara Kratowicz, Performance Excellence Specialist from the City of Madison Human Resource Department with Jessica Jones and Eleanor Anderson, Data Analysts from the Finance Department presented information from the attached powerpoint. They shared information on why health and safety fits with the work being done in the city, the process to draft the list, and health and safety goals. The comments shared during today's presentation from the committee will be taken and shared with the lead referral, the plan commission. The suggested language changes will be summarized to know what changes are being made and comments will be used to work on improvements. City of Madison Page 3 PUBLIC SAFETY REVIEW Meeting Minutes - Approved June 8, 2022 COMMITTEE PRESENTATIONS 6. 71948 Matrix Consulting Presentation Richard Brady from Matrix Consulting Group shared information on what they have been doing to develop the police department's strategic plan. They are currently working with groups to gather input on some key objectives in developing the strategic plan for the department. Mr. Brady went over the background/objectives on the process (5-7 year strategic plan), project activities to date, and PSRC's role in the process. They would like to work with the PSRC and build upon by developing a role for the committee through the life of the strategic plan. Devon Clunis from Matrix asked key questions to the committee. Committee members voiced their thoughts/opinions. Updates were asked to be shared with the committee moving forward. FUTURE AGENDA ITEMS FOR DISCUSSION FROM THE MAY MEETING 7. 71899 Discussion from Future Agenda Items: PSRC liaison between city and safety issues Alder Benford is hoping the committee can dedicate a meeting before the summer is out to gain insights from the community to be able to build connections with the public. He suggested the Fire and Police department advertise the PSRC meeting on their websites. 8. 71900 Discussion from Future Agenda Items: Sexual Assault on community outreach Chair Milton shared this item was regarding LaFollettte High School where an officer spoke on sexual assault with the students. There were candid conversations to know their rights, information, and processes. He felt it was beneficial for the students and good information and would like to see more of this type of thing at the schools. 9. 71902 Discussion from Future Agenda Items: Collection of information from MFD/MPD website; specific data There were no concerns, comments or questions regarding this agenda item. 10. 71903 Discussion from Future Agenda Items: Community input at PSRC meetings Moe shared information from the last budget subcommittee meeting and that was to hold a listening session that the PSRC as a whole group could host after the budget report is complete. It would be for the public to be able to make recommendations on the police budget to eventually share with the council. The meeting would be in August or September to engage the community in conversation on the police budget. It was asked that this agenda item be placed on the July agenda for further discussion and planning. Alder Benford made a motion to discuss at the July PSRC meeting to plan for an upcoming listening session. Alder Bennett seconded the motion. There was unanimous consent. City of Madison Page 4 PUBLIC SAFETY REVIEW Meeting Minutes - Approved June 8, 2022 COMMITTEE COMMITTEE REPORTS 11. 71911 Report from Alders Alder Bennett indicated she drafted an ordinance on chemical ammunitions. She has been trying to coordinate with Alders on improving the draft. It was asked to reach out to Alder Bennett with any comments or to share information. 12. 70322 Report from Budget Subcommittee and Recommendations to Common Council Attachments: PSRC Budget Subcommittee Minutes from February 16, 2022.pdf 2023 Capital Budget Summary.pdf PSRC Budget Subcommitee Minutes from March 22, 2022.pdf Calendar for Capital and Operating Budget.msg PSRC Budget Subcommittee Minutes for March 2, 2022.pdf PSRC Budget Subcommittee Minutes from June 2, 2022.pdf PSRC Budget Subcommittee Minutes from June 30, 2022.pdf PSRC Budget Subcommittee Minutes from August 18, 2022.pdf Final Draft 2022 MPD Budget Roadmap9112022.pdf The next budget subcommittee meeting will be on June 30 at 4:15pm to continue discussion on the budget report. 13. 71912 Report from Co-Chairs There was nothing to report at this time. FUTURE AGENDA ITEMS *July - Plan for a PSRC listening session. *Explore a combined Civilian Oversight Board and PSRC subcommittee on policies. *Invite personnel from the Police Department from the Records department to talk to the committee on the open records process. *PSRC to review Chief's quarterly reports *Madison Police Summer strategic plan and what the committee would like to see. ADJOURNMENT Alder Benford made a motion to adjourn the meeting. Alder Bennett seconded the motion. There was unanimous consent to adjourn. The meeting ended at 7:40pm. City of Madison Page 5