Board of Works and Safety

Martinsville Board of Works and Safety Meeting Agenda Monday, July 13, 2026 6:30 PM - City Hall, Council Chambers Call to Order Roll Call Consideration of the Minutes A. Consideration of the June 22, 2026, Board of Works and Safety Meeting Minutes Consideration of Claims Consideration of Sewer Adjustment Applications A. 790 S. Graham St. -- $341.18 860 N. Lincoln St. – $504.45 640 W. Harrison St. -- $122.73 659 S. Crawford St. -- $378.34 740 S. Home Ave. -- $191.42 1621 Josephine St. -- $66.44 New Business A. Opening of BIds for SR 44 Water and Sewer Estensions B. Opening of Bids for Watewater Treatment Plant Improvements C. Consideration of the Renewal of the Agreement with 120 Water D. Consideration of a Referring a Tort Claim to Insurance Carrier Next Regular Meeting A. THe next regular meeting will be on Monday, July 27, 2026, beginning at 6:30 PM in the Council Chambers (Room 202), City Hall, 59 S. Jefferson St., Martinsville, Indiana. Adjournment Any individuals who requires aid or service for effective communication, or a modification of policies or procedures to participate in a public meeting, program, service, or activity of the City of Martinsville, IN, contact Ben Meridia, ADA Coordinator, 56 North Main Street, Martinsville, IN, 46151, 765-342-6012, as soon as possible, but no later than 48 hours before the scheduled event. Page 1 of 18  MARTINSVILLE BOARD OF WORKS AND SAFETY MARTINSVILLE INDIANA MORGAN COUNTY, INDIANA JUNE 22, 2026 Call to Order Roll Call Board of Works Kelly Bray Mayor Kenneth Costin Board of Works John Lillywhite A quorum was declared present. Consideration of the Minutes A. Consideration of the June 8, 2026, Board of Works and Safety Meeting Minutes A motion to Approve was made by Board of Works Kelly Bray. John Lillywhite seconded the motion. The minutes were Passed 3-0. Consideration of Claims A motion to Approve was made by Board of Works John Lillywhite. Kelly Bray seconded the motion. The motion was Passed 3-0. Consideration of Sewer Adjustment Applications A. Consideration of Sewer Adjustment Applications for June 22, 2026 A. 539 W. Pike St. -- $895.17 B. 1621 Josephine St. -- $683.49 C. 559 W. Poston Rd. -- $550.62 D. 315 Ferguson Dr. -- $55.17 A motion to Approve Items A, B & D and table C was made by Board of Works John Lillywhite. Kelly Bray seconded the motion. The motion was 3-0. Page 2 of 18 New Business A. Consideration of Amendment No. 2 to Agreement Between INDOT and the City of Martinsville Mr. Coffey presented the agreement to the board for their consideration. The agreement is for the city to retain the monies left from the North Levee Grant. The monies left are in the amount of: $646, 745.02. A motion to Approve was made by Board of Works John Lillywhite. Kelly Bray seconded the motion. The motion was Passed 3-0. Next Regular Meeting A. The next regular meeting will be on Monday, July 13, 2026, beginning at 6:30 PM in the Council Chambers (Room 202), City Hall, 59 S. Jefferson St., Martinsville, Indiana Adjournment Page 3 of 18  Name Signature Aye Kelly Bray, Member Nay Abstain Aye John Lillywhite, Member Nay Abstain Aye Kenny Costin, Mayor Nay Abstain ATTEST Name Signature Date Benjamin K. Merida, Clerk-Treasurer Page 4 of 18 Page 5 of 18 Page 6 of 18 Page 7 of 18 Page 8 of 18 Page 9 of 18 Page 10 of 18 Page 11 of 18 EBR - Renewal 2026 - Martinsville Water Utility, City Of - IN + Predictive Modeling Customer - City of Martinsville Water Utility - IN Reference: 20260605-100857972 P.O. Box 1415 Quote created: June 5, 2026 MARTINSVILLE, IN 46151 Quote expires: September 3, 2026 United States Quote created by: Will Bischoff will.bischoff@120water.com Jake Millis jmillis@martinsville.in.gov 8123614572 Comments from Will The renewal of your subscription has a contract start date of 7/28/26 and will run through 7/27/27. Fees will be invoiced annually upon signature of this order form and will be due Net 30 from the invoice date. Products & Services Item & Description Quantity Unit Price Term Total PWS Platform 1 $15,750.00 12 $15,750.00 / year Full PWS application with Inventory, Program and / year for 1 year Event Management, Workflows, Communications, and PTD. Includes 120Water Academy access and course credits. Page 12 of 18 Item & Description Quantity Unit Price Term Total LCRI Enhanced Managed Services 1 $6,000.00 12 $6,000.00 / year Package / year for 1 year White glove coaching and guidance across the LCRI compliance journey. The Enhanced tier in‐ cludes a dedicated Customer Success support and monthly readiness planning with an Account Manager. NOTE: Inventory Material Classifications are the responsibility of the water system, but we will work together to identify best practices for identifying those materials. 120 Predictive Modeling 1 $20,000.00 12 $20,000.00 / year 120 Predictive Modeling uses the country's most / year for 1 year comprehensive water system data to pinpoint where lead service lines are most likely located. Must be bundled with PWS Platform and LCRI Enhanced Managed Service. Annual subtotal $41,750.00 Total $41,750.00 Total contract value $41,750.00 Page 13 of 18 Purchase terms Letters reflected on this quote/Order Form are subject to overage fees. If the number of sheets purchased is exceeded after content is created, a change order will be issued for the overages detailing the difference in price based on the rate card below. This Order Form, together with the Master Services Agreement, available at https://120water.com/master- services-agreement/ (the “MSA”), shall become a legally binding contract upon the earlier of (a) the date both parties execute the Order Form or (b) the date Customer initially began using the Services. Any capitalized words not otherwise defined in this Order Form shall have the same meaning as set forth in the MSA. 120Water may reject this Order Form if: (1) the signatory below does not have the authority to bind Customer to this Order Form, (2) changes have been made to this Order Form (other than completion of the purchase order information and signature block), or (3) the requested purchase order information or signature is incomplete or does not match our records or the rest of this Order Form. Subscriptions are non-cancelable before their end of the Term. For Order Form including Products Unused Products purchased in this Order Form, including Unused Products purchased prior to the execution of this Order Form, shall not roll forward to the next Subscription Term unless Customer pays an Inventory Holding Fee of twenty percent (20%) of the purchase price of the Unused Products. This fee shall appear as a separate line item on the Order Form for the next Subscription Term. If Customer does not wish to roll forward Unused Products, such Products will be deemed returned to 120Water and no refund will be provided. Page 14 of 18 Signature Signature Date Printed name Countersignature Countersignature Date Printed name Questions? Contact me Will Bischoff will.bischoff@120water.com 120Water 250 S Elm St Zionsville, IN 46077 US Page 15 of 18 Page 16 of 18 Page 17 of 18 Page 18 of 18