City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, August 26, 2013 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Vacant - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final August 26, 2013 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Senior Pastor Roger Williams, Jr., Calvary Baptist Church Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 13-1939 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 13-1919 Ultimate Imaginations, Inc. This is a one-day charitable event to be held on Friday, September 6, 2013, from 4:00 p.m. to 11:00 p.m., on Main Street from Robson to Center Street, and on Macdonald from Pepper Place to Main Street. (District 4) 4 Take action on the following contracts: *4-a 13-1937 Purchase of Twenty-One (21) Replacement Police Patrol SUVs for the Police Department (Citywide) This purchase will provide 21 Police Patrol SUVs (Chevrolet Tahoes) for the Police Department. Twenty of the proposed replacement vehicles will replace vehicles that have met established criteria for replacement. One vehicle to be replaced resulted from a vehicle being damaged beyond repair. The vehicles that are being replaced will be retired and sold at auction. Fleet Services, Police and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Midway Chevrolet, at $792,709.46. These purchases are funded by the Vehicle Replacement Fund. City of Mesa Page 2 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *4-b 13-1931 Dollar-Limit Increase and One-Year Renewal of the Term Contract for Vehicle Rental Services for the Police Department (Citywide) The Police Department requires a dollar-limit increase of $160,000 to pay invoices for the current contract period through September 30, 2013. During the current contract period, the actual number of rental vehicles has increased from 35 to 39, resulting in higher monthly rental invoices than the original bid estimated amount. The department continues to monitor the lease fleet and high-priced rental vehicles are replaced with lower-priced vehicles when available. Police and Purchasing recommend authorizing a dollar-limit increase of $160,000, from $388,800 to 548,800, for the current period, and a one-year renewal with Enterprise Fleet Management, at $480,000 annually, based on estimated requirements. *4-c 13-1929 One-Year Renewal of the Term Contract for Fire Protective Clothing for the Fire and Medical Services Department (Citywide) This contract provides fire protective clothing (turnout coats and turnout pants) for Fire personnel during firefighting operations and when certain physical hazards are likely to be encountered, such as during non-fire related rescue operations, emergency medical operations and victim extrication. The fire protective clothing specified meets the National Fire Protection Association (NFPA) Standard. Fire and Medical requires continuing replacement of individual turnout items that are ten-plus years-old per NFPA standards. The department has estimated replacements of 92 coats and 53 pants, plus 2 sets for new recruits in the fall of 2013 (10-12 recruits). Fire protective clothing is purchased on an as-needed basis during the contract period. Fire and Medical and Purchasing recommend authorizing a one-year renewal with United Fire Equipment Company, at $220,000 annually, based on estimated requirements. *4-d 13-1925 Two-Year Term Contract for Large Print Library Books for the Library Services Department (Citywide) A committee representing Library Services and Purchasing evaluated the Request for Proposal responses. The evaluation committee recommends awarding the contract to the highest scored proposals from Cengage Learning, Inc., at $40,000; and Center Point, Inc., dba Center Point Large Print, at $10,000; annually, based on estimated requirements, for a combined total award of $50,000 annually. City of Mesa Page 3 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *4-e 13-1924 Two-Year Term Contract for Library Books, Spoken Word, DVDs and Digital Media for the Library Services Department (Citywide) This contract will provide for a high percentage of the Library’s purchases to facilitate the entire selection, ordering, receiving and invoicing process. Materials covered by the Request for Proposals included: books, standing orders, digital media including but not limited to electronic books and digital audiobooks, spoken word including but not limited to compact disc and playaway, DVD/BluRay, large print, and Spanish language. A committee representing Library Services and Purchasing evaluated the responses. The evaluation committee recommends awarding the contract to the highest scored proposals from Baker & Taylor, Inc., at $265,000 annually, based on estimated requirements. *4-f 13-1923 Two-Year Term Contract for Library Media Materials for the Library Services Department (Citywide) This contract will allow the purchase of library materials to build and maintain Mesa Public Library’s resource collection to include , audio-visual materials and related services. Materials covered by the Request for Proposal included: Spoken word (compact disc/MP3), Playaway (preloaded dedicated media player), Spoken word (digital format), DVD/BluRay, Downloadable digital media (including but not limited to streaming audio/video/music, electronic books or magazines) and materials in Spanish. A committee representing Library Services and Purchasing evaluated the responses. The evaluation committee recommends awarding the contract to the highest scored proposals from Midwest Tape, at $175,000, and Recorded Books, LLC, at $75,000; annually, based on estimated requirements, for the combined total award of $250,000. City of Mesa Page 4 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *4-g 13-1930 Two-Year Renewal of the Term Contract for Vactor Services for the Transportation and Fleet Services Departments (Citywide) This contract provides experienced contractors for storm drain cleaning, storm drain pipe cleaning, culvert cleaning, box culvert cleaning, pressure washer separators/vaults, sumps, wet well, drywell cleaning and inspections on an as-needed basis for Transportation and Fleet Services. Services include high pressure hydro-jetting, vacuuming (vactor truck) and pumping of storm drains for on-call, scheduled and emergency services. Vactor services are also required to maintain the vehicle wash rack for Fleet Services. Work is performed at a various City locations including, City-owned property, privately owned property, commercial property and property owned by other government agencies. The initial term of the contract was one year. This is the first two-year renewal. Transportation, Fleet Services and Purchasing recommend authorizing a two-year renewal with multiple vendors: Reddi Services, at $212,900; Pipeline Video Inspection, dba PVIC, LLC, at $1,000; and Thermo Fluids, Inc., at $5,500; for the combined total contract award of $219,400 annually, based on estimated requirements. *4-h 13-1922 Three-Year Term Contract for Hydraulic Hose and Fittings for the Fleet Services Department (Citywide) This contract will provide for the purchase and delivery of Parker-brand automotive and truck hydraulic hose and fittings required for the City's medium and heavy-duty vehicles and equipment. A protest based on the City's decision to use Parker brand products was received on July 18, 2013. A protest based on the specifications should have been filed by July 2, 2013, and therefore, their protest was denied as untimely. Parker products are specified primarily for two reasons: (1) Excessive and increasing time, labor costs and loss of equipment use during hose repairs using another brand hydraulic hose and fittings from December 2012 through July 2013. (2) The majority of the City's Solid Waste trucks come standard with Parker hydraulic hose and fittings . Using non-Parker replacement may void vehicle warranty and result in increased in-house repairs due to premature hydraulic hose failures. No appeal was filed by the appeal deadline. Fleet Services and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, FleetPride (a Mesa business), at $102,000 annually, based on estimated requirements. City of Mesa Page 5 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *4-i 13-1920 Six-Month Term Contract for Automotive and Equipment Parts and Supplies for the Fleet Services Department (Citywide) Fleet Services has requested using the City of Phoenix contract while continuing work on the City’s solicitation for Automotive and Equipment Parts and Supplies. The City will have its contracts in place with the same types of vendors by January 2014. Fleet Services and Purchasing recommend authorizing a six-month Contract using the City of Phoenix cooperative contract with Balar Equipment Corporation, at $30,000; Freightliner, Sterling, Western Star of AZ, at $75,000; Wayne Industrial Holding, LLC (formerly OEM Parts and Service), at $25,000; RLS Services, Inc., at $60,000; and Rush Truck Center of Arizona, at $65,000; annually. The combined six-month total contract award is $255,000, based on estimated requirements. *4-j 13-1927 Three-Year Term Contract for Original Equipment Manufacturer Heavy-Duty Truck Repair Services for the Fleet Services Department (Citywide) Fleet Services provides preventative maintenance for a fleet of approximately 200 heavy-duty trucks. This contract will provide original equipment manufacturer heavy-duty truck repair parts and services for the following models: American LaFrance, Case, Caterpillar, Cummins, DaDee Manufacturing (Scorpion Solid Waste Truck), Detroit Diesel, Freightliner and Heil. Vendors will be used for heavy-duty repairs that require special tools, special training and repairs or repairs that may be covered by a partial warranty. Fleet Services and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders, Freightliner of Arizona and Western States Fire Equipment, at $75,000; Cummings Rocky Mountain, LLC (a Mesa business), at $242,000; Arizona Refuse Sales, LLC, at $20,000; W.W. Williams Southwest, Inc., at $25,000; and RWC International, Ltd., at $25,000; annually. The combined total contract award is $387,000 annually, based on estimated requirements. City of Mesa Page 6 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *4-k 13-1928 One-Year Renewal of the Term Contract for Centrifuge Parts and Service for the Water Resources Department (Sole Source) (Citywide) This contract provides for the purchase of GEA Westfalia centrifuge parts , repair services and maintenance services from the sole source vendor/contractor. A total of nine centrifuges are used with four located at the Northwest plant and five located at the Greenfield Plant. Centrifuges are large complex pieces of machinery that operate at high speeds and produce high gravitational forces. Because of the fine tolerances needed to keep the equipment working properly, it is critical that manufacturing specification be maintained. This is best done by using factory authorized repair, service and parts. The parts and service to be performed would include centrifuge overhauls, bearing replacements, scroll retiling and parts replacement. Purchasing recommends authorizing a one-year renewal with the sole source vendor/contractor, GEA Mechanical Equipment US, Inc., at $400,000, based on estimated requirements. *4-l 13-1921 Three-Year Term Contract for Generator Maintenance Services for the Water Resources, Facilities Maintenance and Communications Departments (Citywide) This contract will provide qualified contractors to perform periodic and routine backup generator preventative maintenance, inspections and repair services for 104 emergency generators at various Citywide facilities. The contracts are essential to minimize equipment failure at utilities facilities and provide regularly scheduled maintenance of emergency generators for Water Resources, to maintain critical City emergency generators that backup City systems for Facilities Maintenance and the annual maintenance and inspections of 11 generators used for emergency power at radio tower sites for Communications. Water Resources, Facilities Maintenance, Communications and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders, W.W. Williams, at $290,000; and Valleywide Generator Service, at $143,000; annually, based on estimated requirements. The combined contract award is $433,000 annually. City of Mesa Page 7 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *4-m 13-1926 Purchase of Network Computer Hardware for the New Cubs Training Facility (Citywide) In November 2010, City of Mesa voters approved and authorized the City to expend funding to design and construct a City-owned baseball stadium, training and practice facility for the Chicago Cubs. This purchase will provide the necessary network computer hardware to allow City personnel the ability to access the City’s network plus irrigation system , pump controls, splash-pad controls for City-maintained facilities and amenities. Information Technology, Engineering and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Enterasys, at $66,000, including applicable use taxes. *4-n 13-1940 Three-Year Licensing Agreement to provide a Residential Service Line Warranty Program (Citywide) Utility Service Partners (USP) provides residential customers with affordable warranty protection for both water and sewer line repairs . USP desires to enter into a license agreement with the City to market its program to Mesa residents. This program is offered at no cost to the City. The licensing agreement authorizes USP to use the City's logo on its spring and fall mail marketing campaigns to Mesa households. In exchange, the City receives a per-product-sold royalty and a licensing fee spread across the term. Mesa has chosen to establish this program as a non-exclusive licensing agreement, but it is based on the National League of Cities Service Line Warranty Program administered by USP. Water Resources, Public Information and Communications and Business Services recommend awarding a non-exclusive licensing agreement to Utility Service Partners Private Label, Inc., dba Service Line Warranties of America. *4-o 13-1964 Authorize the Mayor to sign an Employment Contract with the City Auditor. *4-p 13-1965 Authorize the Mayor to sign an Employment Contract with the City Attorney. City of Mesa Page 8 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 5 Take action on the following resolutions: *5-a 13-1912 Approving and authorizing the City Manager to accept funding made available through a SubGrantee Agreement with the Arizona Department of Homeland Security. This Agreement provides $26,050 to the Mesa Police Department to upgrade the radios in the Police Department aircraft. (Citywide) *5-b 13-1956 Approving and authorizing the City Manager to execute an Airport Improvement Program Grant Agreement, with the Federal Aviation Administration in an amount not to exceed $661,873 for the construction of a runway guard light system for Runways 4R-22L and 4L-22R at Falcon Field Airport. The total estimated cost of the project is $726,854, with the FAA paying 91.06% ($661,873). Funding for the remaining 8.94% ($64,981) is the responsibility of the Airport (the Airport will seek to obtain a matching grant from the Arizona Department of Transportation in the amount of $32,490.50; and if obtained, the Airport would only need to fund the remaining $32,490.50). (District 5) 6 Introduction of the following ordinance and setting September 9, 2013 as the date of the public hearing on this ordinance: *6-a 13-1902 A12-06 (District 1) Annexing the 2600 block of East Lehi Road, located between McDowell and Thomas Roads. 10.94+ ac. Initiated by the property owners, City of Mesa. 7 Discuss, receive public comment, and take action on the following ordinance introduced at a prior Council meeting. Any citizen who wants to provide comment should submit a blue card to the City Clerk before the item is voted on. If a citizen wants to comment on an item listed with an asterisk (*), a blue card must be given to the City Clerk before Council votes on the Consent Agenda. *7-a 13-1900 Amending Title 1, Chapter 12 of Mesa City Code to repeal the Court User Fee and establish a Court Sustainability Fee to enhance and maintain the technological, operational and security capabilities of the Municipal Court. 8 Take action on the following resolution and ordinance introduced at a prior Council meeting: *8-a 13-1954 A resolution approving and authorizing the City Manager to execute a Development Agreement with Milling Machinery, Incorporated, for the development of 1014, 1015, 1029 and 1042 South Lewis and 1014 and 1022 South Sirrine. City of Mesa Page 9 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 *8-b 13-1895 Z13-31 (District 4) Properties at 1014, 1015, 1029, and 1042 South Lewis, and 1014 and 1022 South Sirrine. Located on the south side of 10th Avenue, west of Sirrine and east and west of Lewis (4.4 ±acres). Rezone from LI and GI to GI-PAD and Site Plan Review. This request will allow redevelopment and expansion of an existing industrial use. Milling Machinery, Inc., owner; Bret Harris, applicant. Staff Recommendation: Approval with Conditions P&Z Recommendation: Approval with Conditions (Vote 7-0) Items not on the Consent Agenda 9 Conduct public hearings and take action on the following resolutions relating to the following Minor General Plan Amendments GPMinor13-03 and GPMinor13-04 and zoning ordinances introduced at a prior Council meeting: 9-a 13-1896 GPMinor13-03 (District 6) The 10800 to 10900 blocks of East Broadway Road (south side) and the 400 to 500 blocks of South Signal Butte Road (13.03±acres). Minor General Plan Amendment to adjust the boundaries of the existing Mesa 2025 General Plan Land Use designation from Medium Density Residential 6-10 du/acre (MDR 6-10) to Medium Density Residential 4-6 du/acre (MDR 4-6). This request will allow future residential development of a lower density on the site. Intravest Holdings LLC, owner; Ed Reichenberg/Project Design Consultants, applicant. Staff Recommendation: Adoption P&Z Recommendation: Adoption (Vote 7-0) 9-b 13-1897 Z13-29 (District 6) The 10800 to 10900 blocks of East Broadway Road (south side) and the 400 to 500 blocks of South Signal Butte Road. Located south of Broadway and east of Signal Butte Road (13.03 ±acres). Rezone from LC-PAD and RS-6-PAD to RS-6 PAD and Site Plan Review. This request will allow development of a single-residence subdivision. Intravest Holdings LLC, owner; Ed Reichenberg/Project Design Consultants, applicant. Staff Recommendation: Approval with Conditions P&Z Recommendation: Approval with Conditions (Vote 7-0) City of Mesa Page 10 Printed on 8/22/2013 City Council Meeting Agenda - Final August 26, 2013 9-c 13-1898 GPMinor13-04 (District 3) The 2200 to 2300 blocks of South Country Club Drive (west side). Located south of Baseline on the west side of Country Club Drive (24.35± acres). Minor General Plan Amendment to adjust the boundaries of the existing Mesa 2025 General Plan Land Use designation from Business Park (BP) to High Density Residential 15+ (HDR 15+). This request will allow multi-residence development on the site. Lowe's HIW, Inc., owner; Stephen Earl, Earl, Curley and Lagarde, applicant. Staff Recommendation: Adoption P&Z Recommendation: Adoption (Vote 7-0) 9-d 13-1899 Z13-30 (District 3) The 2200 to 2300 blocks of South Country Club Drive (west side). Located south of Baseline on the west side of Country Club Drive (24.35± acres). Rezone from LI-CUP to RM-3-PAD and Site Plan Review. This request will allow the development of a multi-residence project. Lowe's HIW, Inc., owner; Stephen Earl, Earl, Curley and Largarde, applicant. Staff Recommendation: Approval with Conditions P&Z Recommendation: Approval with Conditions (Vote 7-0) 10 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 11 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 11 Printed on 8/22/2013