City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, December 2, 2013 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final December 2, 2013 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Pastor Chon Pugh, Bethlehem Lutheran Church Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 13-2267 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 13-2251 Si Se Puede Foundation This is a one-day charitable event to be held on Saturday, December 14, 2013, from 5:00 P.M. to 11:00 P.M., at 1300 South Country Club Drive. (District 3) *3-b 13-2252 Si Se Puede Foundation This is a two-day charitable event to be held on Saturday, December 21, 2013, from 6:00 P.M. to 11:00 P.M., and Sunday, December 22, 2013, from 10:00 A.M. to 5:00 P.M., at 1300 South Country Club Drive. (District 3) *3-c 13-2253 Gus's NY Pizza and Bar A restaurant that serves lunch and dinner is requesting a new Restaurant License for Gus's NY Pizza and Bar, 2015 North Power Road, Suite 106, B and D Towle, LLC - Bruce Andrew Towle, agent. This location has a Restaurant License held by K E E Business Ventures, LLC, that will revert back to the State. (District 5) City of Mesa Page 2 Printed on 11/27/2013 City Council Meeting Agenda - Final December 2, 2013 4 Take action on the following contracts: *4-a 13-2262 One-Year Renewal of the Term Contract for Presort Mail Services for the Business Services Department (Citywide) This contract provides a presort mail company to process the City's outgoing mail, sorting and barcoding to qualify for automation discounts and delivering this mail to the Post Office. Business Services and Purchasing recommend authorizing a one-year renewal with Pitney Bowes Presort Services, Inc., at $32,000, based on estimated requirements. *4-b 13-2260 Six-Month Renewal of the Term Contract for Industrial Supplies for Citywide Use (Citywide) This contract supplies City departments with various facilities maintenance, repair and operations supplies for both commercial and industrial applications. Business Services and Purchasing recommend authorizing a six-month renewal using the City of Tucson cooperative contract with Grainger , at $165,000 annually, based on estimated requirements. *4-c 13-2259 One-Year Renewal of the Term Contract for Landscape Maintenance for Citywide Facilities as requested by the Facilities Maintenance Department (Citywide) This contract provides all supervision, labor and equipment for routine landscape maintenance of approximately 75 City facilities (such as, Mesa Arts Center, Fire Stations, City Garages, South Center Campus and East Mesa facilities, Libraries, Police Substations, Museums, Centennial facilities, Reservoirs, etc.) Each facility has an established maintenance schedule with specified work tasks and frequencies; high profile locations require more frequent mowing, cleaning and/or trimming. Facilities Maintenance and Purchasing recommend authorizing a one-year renewal with Environmental Earthscapes, dba The Groundskeeper, at $702,000, based on estimated requirements. City of Mesa Page 3 Printed on 11/27/2013 City Council Meeting Agenda - Final December 2, 2013 *4-d 13-2255 Purchase of One (1) Replacement Light-Duty Cab and Chassis Service Body Vehicle and One (1) Replacement Cargo Van for the Facilities Maintenance Department (Citywide) This purchase will provide two replacement vehicles to support Facilities Maintenance operations that have met established replacement criteria. This is an additional purchase against contracts originally awarded by Council on April 1, 2013, and August 19, 2013. Fleet Services, Facilities Maintenance and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, PFVT Motors, Inc., at $62,408.44. This purchase is funded by the Vehicle Replacement Fund. *4-e 13-2248 Real-Time Adaptive Traffic Signals System (District 3) This contract is for the installation of hardware in existing traffic control cabinets, and installation of additional vehicle detection equipment (e.g., video detection, radar detection) at 19 signalized intersections. The project also includes furnishing and installing system software at the City's Transportation Management Center as required for the adaptive traffic control system. Recommend award to the lowest responsible bidder, Contractors West Inc., in the amount of $620,000, plus an additional $62,000 (10% allowance for change orders), for a total award of $682,000. Funding is available from the 2008 Street Bonds and a federal Congestion Mitigation and Air Quality grant in the amount of $494,964. *4-f 13-2261 One-Year Renewal of the Term Contract for LED Modules for Pedestrian and Traffic Control Signals for the Transportation Department (Citywide) This contract provides LED modules for pedestrian and traffic signal lights for the Traffic Signals group of the Transportation Department, to perform on-going traffic signal maintenance. Transportation, Materials and Supply and Purchasing recommend authorizing a one-year renewal with Leotek Electronics USA Corp., at $180,000 annually, based on estimated requirements. City of Mesa Page 4 Printed on 11/27/2013 City Council Meeting Agenda - Final December 2, 2013 *4-g 13-2258 Purchase of 371 Replacement Pedestrian Countdown Signal Modules to Upgrade 53 City Intersections for the Transportation Department (Citywide) The Transportation Department is working with Arizona Department of Transportation on a federal aid safety improvement project to replace 371 existing pedestrian countdown signal modules that currently do not have countdown timers. Transportation and Purchasing recommend utilizing the Arizona Department of Transportation (ADOT) cooperative contract with AM Signal Inc., at $37,056.01. This purchase is funded by the ADOT Project Federal Grant. 5 Take action on the following resolution: *5-a 13-2247 Approving and authorizing the City Manager to accept $36,000 in funding made available through a grant award from the Arizona Commission on the Arts. This award provides funds to support festivals, classes and free and/or low cost programs at the Mesa Arts Center. (Citywide) 6 Introduction of the following ordinances and setting December 9, 2013 as the date of the public hearing on these ordinances: *6-a 13-2160 Z13-051 (District 5) The 8900 block of East Upper Canyon Drive (north side). Located north of McKellips Road on the west side of Ellsworth Road (37.1± acres). Rezone from RS-35-PAD to RS-15-PAD-PAD and Site Plan Review. This request will allow a single-residence subdivision in Parcel 2 of the Mountain Bridge master plan. Staff Recommendation: Approval with Conditions P&Z Recommendation: Approval with Conditions (Vote: 7-0) *6-b 13-2265 Adopting an Ordinance of the City Council acknowledging receipt of the report and recommendations of the Independent Commission on Compensation for Elected Officials and increasing the compensation for the Offices of Mayor and City Council. City of Mesa Page 5 Printed on 11/27/2013 City Council Meeting Agenda - Final December 2, 2013 7 Discuss, receive public comment, and take action on the following ordinance that was introduced at a prior Council meeting. Any citizen who wants to provide comment should submit a blue card to the City Clerk before the item is voted on. If a citizen wants to comment on an item listed with an asterisk (*), a blue card must be given to the City Clerk before Council votes on the Consent Agenda. *7-a 13-2245 Amending various sections of the Mesa City Code; Title 9 (Public Ways and Property), Chapter 13 (Foreign Trade Zone ), to update Title 9, Chapter 13, and to make changes to conform to Federal Law; and providing penalties for violations of the Ordinance. Items not on the Consent Agenda 8 Take action on the following resolution: 8-b 13-2264 A resolution approving the street name change from 3rd Place to Martin Luther King, Jr. Way from North Center Street to North Centennial Way as recommended by the Sustainability and Transportation Committee. (District 4) 9 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 10 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 6 Printed on 11/27/2013