City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, December 9, 2013 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final December 9, 2013 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Pastor Tony Frazee, Gateway Bible Church Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 13-2297 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 13-2277 Bahia De Kino A restaurant that serves lunch and dinner is requesting a person -to-person and location transfer of a Beer and Wine Bar License for Bahia De Kino, 1040 West Broadway Road, Jada Enterprises, LLC - Andrea Dahlman Lewkowitz, agent. This location has a Restaurant License held by Jada Enterprises, LLC, that will revert back to the State. (District 4) *3-b 13-2278 Circle K Store 3463 A convenience store with a fueling station is requesting a new Beer and Wine Store License for Circle K Store 3463, 9228 East Guadalupe Road, Circle K Stores, Inc. - Kim Kenneth Kwiatkowski, agent. This is new construction with no previous liquor license at this location. (District 6) City of Mesa Page 2 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 4 Take action on the following contracts: *4-a 13-2285 Three (3) Year Term Contract for Fingerprinting Services for the Human Resources Department (Citywide) This contract will provide a vendor for fingerprinting services pertaining to pre-employment, volunteers, contractors and City of Mesa temporary agency workers. Human Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Arizona Livescan (a Mesa business), at $65,000 annually, based on estimated requirements. *4-b 13-2283 Three (3) Year Term Contract for Boiler Maintenance and Repair for the Facilities Maintenance Department (Citywide) This contract will provide scheduled annual and quarterly preventive maintenance services and any non-scheduled repair and emergency services on an "as needed" basis on the City's boilers. An evaluation committee representing Facilities Maintenance and Purchasing evaluated responses and recommends awarding the contract to the highest scored proposal from Midstate Mechanical, at $50,000 annually, based on estimated requirements. *4-c 13-2257 Three (3) Year Term Contract for Heavy-Duty Truck Brake and Wheel Parts for the Fleet Services Department (Citywide) This contract will provide heavy-duty truck brake and wheel parts for various pieces of rolling stock equipment owned by the City. Fleet Services and Purchasing recommend awarding the contract to the lowest, responsive and responsible vendors: Arizona Brake & Clutch Supply, Inc., at $80,000; FleetPride (a Mesa business), at $85,000; and Freightliner of Arizona, at $105,000; annually, based on estimated requirements. The total contract award is $270,000 annually. City of Mesa Page 3 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 *4-d 13-2287 Three (3) Year Term Contract for Line Clearance and Tree Trimming/Removal Services for the Energy Resources Department (Citywide) This contract will provide qualified contractors to keep trees and vegetation clear of high voltage electric primary and secondary distribution lines and secondary service drops in order to maintain safety and minimize and prevent electric service outages in Mesa's electric transmission and distribution system. Energy Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders: Asplundh Tree Expert Co., at $85,000; and West Coast Arborists, Inc. (a Mesa business), at $35,000; for a total of $120,000 annually, based on estimated requirements. *4-e 13-2286 One (1) Year Lease Agreement for One (1) Gas Chromatograph Mass Spectrometer (CGMS) for the Police Department (Sole Source) (Citywide) Forensics has recently procured three new CGMS instruments replacing three of the four leased instruments, which will be returned when the lease agreement expires this month. This one-year lease provides for the fourth leased unit at the Forensics Controlled Substance Unit until the final instrument can be purchased. Police and Purchasing recommend awarding the one-year lease agreement to the sole source vendor, Quantum Analytics, at $37,000. *4-f 13-2284 Purchase of a Replacement Workstation for the Automated Fingerprint Identification System for the Police Department (Sole Source) (Citywide) This purchase will provide a replacement store and forward workstation, part of the Arizona Automated Fingerprint Identification System (AZAFIS) for the Police Department. The Forensic Services, Fingerprint Identification Unit, uses AZAFIS (a State managed system). The function of the workstation is to receive and store the electronically transmitted computerized fingerprint records received from the City’s existing LiveScan terminals. This terminal will replace an existing unit that was purchased in 2004. Police and Purchasing recommend authorizing this purchase using the State of Arizona cooperative contract from the sole source vendor , Safran MorphoTrak, Inc., at $52,800. This purchase is grant funded by the Arizona Criminal Justice Commission. City of Mesa Page 4 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 *4-g 13-2299 Purchase of One (1) Replacement Vehicle for the Engineering Department (Single Bid) (Citywide) This purchase will provide one two-wheel drive Chevrolet Tahoe to support Engineering operations. The vehicle being replaced has met established criteria and will be retired and sold at auction. Fleet Services, Engineering and Purchasing recommend awarding the contract to the single bidder, Thorobred Chevrolet, at $35,358.01. This purchase is funded by the Vehicle Replacement Fund. *4-h 13-2298 Purchase of Thirteen (13) Replacement Light-Duty Cab and Chassis Service Body Vehicles for the Water Resources Department, and One (1) Replacement Light-Duty Pickup Truck for the Transportation Department (Citywide) The replacement vehicles have met established criteria and will be retired and sold at auction. The new vehicles will be additional purchases against contracts originally awarded by Council on April 1, 2013. Fleet Services, Water Resources, Transportation and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders, PFVT Motors, Inc., at $363,368.56 and Berge Ford (a Mesa business), at $24,335.83 . The total contract award is $387,704.39. These purchases are funded by the Utility Replacement and Renewal Fund ($363,368.56) and the Vehicle Replacement Fund ($24,335.83). *4-i 13-2281 Three (3) Year Term Contract for Backflow Testing and Repair Services for various City Departments (Citywide) This contract will provide a qualified vendor for backflow device testing and repair services for various City Departments. Water Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, RC and Sons (a Mesa business), at $60,000 annually, based on estimated requirements. City of Mesa Page 5 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 *4-j 13-2288 Purchase of Software for Wastewater Asset Management for the Water Resources Department (Sole Source) (Citywide) Water Resources has been using proprietary software from Innovyze for their existing water software systems (InfoWater and InfoSewer) and needs to update their current wastewater asset management system. This software will not only enhance productivity in asset management, but also provide the City a tool to explore alternatives for sewer rehabilitation. Water Resources and Purchasing recommend awarding the contract to the sole source vendor, Innovyze, at $30,827. *4-k 13-2256 Five (5) Year Term Contract for Bike Sharing Program for the Transportation Department (Citywide) This contract will establish a bike share network that will include up to 250 bicycles and 25 hub stations with payment kiosks throughout Downtown Mesa and/or within three miles of existing/future light rail/bus service. First-year funds will be for the use of the bicycles and all equipment, in addition to services related for implementation of the bike share system. The City Manager’s Office, Transportation and Purchasing recommend authorizing a five-year contract using the cooperative contract conducted with the City of Phoenix with CycleHop, LLC, at $200,000, based on estimated requirements. Future year’s expenditures would be included on an as-needed basis in annual budget reviews and as approved by Council. *4-l 13-2275 Oakland A’s Spring Training Facility (Districts 1 and 4) This is the second Guaranteed Maximum Price package (GMP No. 2) for the Oakland Athletics Spring Training Facility, a Construction Manager at Risk project. The GMP No. 2 scope of work includes demolition, site grading, site utility work and underground piping. Staff anticipates bringing GMP No. 3 for the remaining project scope to Council for consideration in early February. Recommend award for GMP No. 2 to W.E. O’Neil, in the amount of $5,365,811. The funding is available from the Spring Training Construction Fund. City of Mesa Page 6 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 5 Take action on the following resolutions: *5-a 13-2302 Approving and authorizing the City Manager to accept funding made available through a Grant Award from the Arizona Sports and Tourism Authority for Medina and Hawes park project. This award provides $50,000 for playground equipment with a City match of $25,758. (District 6) *5-b 13-2292 Approving and authorizing the City Manager to execute the Airport Development Reimbursable Grant Agreement with the State of Arizona for the construction of a runway guard light system at Falcon Field Airport . The approved project cost is $632,047, with $575,542 funded by the Federal Aviation Administration, $28,252 funded by the State and the remaining $28,253 funded by a City match. (District 5) *5-c 13-2293 Approving and authorizing the City Manager to execute the Airport Development Reimbursable Grant Agreement with the State of Arizona for the reconstruction of approximately 80,000 SY of existing Falcon and Terminal aircraft parking aprons at Falcon Field Airport. The approved project cost is $2,000,000. The State grant amount is $1,800,000. The remaining $200,000 will be funded by a City match. (District 5) *5-d 13-2295 Approving and authorizing the City Manager to accept funding through a Memorandum of Understanding with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF). This Memorandum of Understanding provides overtime funding for police officers assigned to the ATF Violent Crime Task Force. The maximum amount of overtime funding is $17,202.25 per officer, per year. (Citywide) *5-e 13-2296 Approving and authorizing the City Manager to accept Grant Agreements funding from the Organized Crime Drug Enforcement Task Forces. The Grant Agreements provide a cumulative amount of $100,000 in overtime funding, through September 2014, for police department personnel assigned to the task forces. (Citywide) *5-f 13-2294 Approving and authorizing the City Manager to accept funding made available through a Grant Award from the Water Infrastructure Finance Authority of Arizona for the creation of Low-Impact Development guidelines and standards. This award provides $35,000 for professional consultant services. (Citywide) *5-g 13-2276 Approving the Final Assessments for the Elliot Road Improvements, located on Elliot Road from Signal Butte Road and continuing west approximately 1600 feet; Street Assessment Project. (District 6) City of Mesa Page 7 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 *5-h 13-2308 Staff is requesting approval from City Council to continue negotiations to acquire property on the northwest corner of Signal Butte and Elliot Roads for the Signal Butte and Elliot Road Intersection Improvement Project, and authorizing and directing that fee title, easements or other interests in and possession of certain real property be acquired by the City of Mesa under the power of eminent domain as a matter of public necessity. (District 6) 6 Introduction of the following ordinances and setting January 13, 2014 as the date of the public hearing on these ordinances: *6-a 13-2279 Z13-055 (District 2) The 4100 block of East Southern Avenue (south side). Located on the southwest corner of East Southern Avenue and South Norfolk (6.2± acres). Rezone from RS-15 to RS-9 and Site Plan Review. This request will allow the development of a 17 lot single-residence subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 5-0-1, Carter absent, Arnett abstain) *6-b 13-2280 Z13-057 (District 2) The 3600-3900 blocks of East Brown Road (south side). Located on the southeast corner of East Brown Road and North Val Vista Drive (60± acres). Rezone from RS-15 to RS-15 PAD and Site Plan Review. This request will allow the development of a 98 lot single-residence subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 6-0, Carter absent) 7 Discuss, receive public comment and take action on the following ordinance introduced at a prior Council meeting. Any citizen who would like to provide comment should submit a blue card to the City Clerk before the item is voted on. If a citizen wants to comment on an item listed with an asterisk (*), a blue card must be given to the City Clerk before Council votes on the Consent Agenda. City of Mesa Page 8 Printed on 12/5/2013 City Council Meeting Agenda - Final December 9, 2013 *7-a 13-2160 Z13-051 (District 5) The 8900 block of East Upper Canyon Drive (north side). Located north of McKellips Road on the west side of Ellsworth Road (37.1± acres). Rezone from RS-35-PAD to RS-15-PAD-PAD and Site Plan Review. This request will allow a single-residence subdivision in Parcel 2 of the Mountain Bridge master plan. Staff Recommendation: Approval with Conditions P&Z Recommendation: Approval with Conditions (Vote: 7-0) Items not on the Consent Agenda 8 Discuss, receive public comment and take action on the following ordinance that was introduced at the December 2, 2013 Council meeting. Any citizen who would like to provide comment should submit a blue card to the City Clerk before the item is voted on. 8-a 13-2265 Adopting an Ordinance of the City Council acknowledging receipt of the report and recommendations of the Independent Commission on Compensation for Elected Officials and increasing the compensation for the Offices of Mayor and City Council. 9 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 10 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 9 Printed on 12/5/2013