City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, January 13, 2014 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final January 13, 2014 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Reverend Mark Rowden, Immanuel Presbyterian Church Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 14-0045 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 14-0057 Mesa HoHoKams This is a one-day civic event to be held on Saturday, January 25, 2014, from 12:00 Noon to 8:00 P.M., at 2510 West Rio Salado Parkway. (District 1) *3-b 14-0013 Fountain of the Sun Community Association This is a one-day civic event to be held on Saturday, January 25, 2014, from 4:00 p.m. to 9:00 p.m., at 560 South 80th Street. (District 5) *3-c 14-0014 Fountain of the Sun Community Association This is a one-day civic event to be held on Saturday, March 15, 2014, from 4:00 p.m. to 9:00 p.m., at 560 South 80th Street. (District 5) *3-d 14-0015 Venture Out Social Club Inc This is a one-day civic event to be held on Sunday, January 19, 2014, from 11:00 a.m. to 7:00 p.m., at 5001 East Main Street. (District 2) City of Mesa Page 2 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *3-e 14-0016 Fry's Food & Drug #55 A grocery store is requesting to add sampling privileges to their existing Liquor Store License for Fry's Food & Drug #55, 1915 South Power Road, Fry's Food Stores of AZ, Inc. - Robert Joseph Nelson, agent. The existing Liquor Store License held by Fry's Food Stores of AZ, Inc., will revert back to the State for modification. (District 6) *3-f 14-0017 ARCO AM PM New Beer and Wine Store License for ARCO AM PM, 365 East Southern Avenue, Three Sonz IV, LLC - Hisham Adnan Beydoun, agent. This location has a Beer and Wine Store License held by So Mesa, LLC, that will revert back to the State. (District 4) *3-g 14-0018 Dollar General Store #14509 New Beer and Wine Store License for Dollar General Store #14509, 330 East Brown Road, DG Retail, LLC - Clare Hollie Abel, agent. This is an existing building with no current liquor license. (District 1) *3-h 14-0019 Fat Greek A restaurant that serves lunch and dinner is requesting a new Restaurant License for Fat Greek, LLC, 6447 East Southern Avenue, David Noel Candland, agent. This location has a Restaurant License held by Agean Blue, LLC, that will revert back to the State. (District 6) *3-i 14-0020 La Tiendita Cafe A restaurant that serves lunch and dinner is requesting a new Restaurant License for La Tiendita Columbiana, LLC, 456 West Main Street, Suites A-B, German Dario Pardo, agent. The previous license held at this location by Flor Celestrin, individual, terminated at the State on 04/10/2009. (District 4) *3-j 14-0021 Margaritas A restaurant that serves lunch and dinner is requesting a new Restaurant License for Cinco Pesos, Inc., 10 West Main Street, Esmeralda DeLaCruz Jerez, agent. This location has a Restaurant License held by DeLaCruz Bistro, LLC, that will revert back to the State. (District 4) City of Mesa Page 3 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 4 Take action on the following contracts: *4-a 14-0033 One (1)-Year Renewal of the Term Contract for Window Cleaning Services for City Facilities as requested by the Facilities Maintenance Department (Citywide) Facilities Maintenance and Purchasing recommend authorizing a one-year renewal with Imperial Window Cleaning, Inc., at $65,000 annually, based on estimated requirements. *4-b 14-0034 Purchase of a Replacement Video Projector and Related Video Equipment for the Arts & Culture Department (Citywide) This purchase will provide a high definition video projector, lens, screen and other related video equipment for the Mesa Arts Center (MAC). This will replace an existing projector that is not bright enough or capable of accepting High-bandwidth Digital Content Protection compliant High-Definition Multimedia Interface signals. The existing projector will be re-utilized elsewhere in the MAC. Arts & Culture and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Audio Visual Innovations, Inc. - Signal Perfections, Ltd., at $64,085.30. This purchase is funded by the Mesa Arts Center Restoration Fee. *4-c 14-0028 Two (2)-Year Term Contract for Fire Hoods for the Fire and Medical Services Department (Citywide) This contract will provide fire hoods to replace current carbon fabric fire hoods that have met their life cycle. The City requires the purchase of Life Liner KL23 Fire Hoods or a City-approved equal. Fire and Medical and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, L.N. Curtis & Sons, at $32,000 annually, based on estimated requirements. City of Mesa Page 4 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *4-d 14-0031 Purchase of eighty-one (81) Replacement Ruggedized Notebook Computers for the Fire and Medical Services Department's Electronic Patient Care Reporting System as Requested by the Information Technology Department (Citywide) Current notebooks no longer meet the system requirements of the software causing significant performance issues for Fire and Medical field staff. Information Technology and Purchasing recommend authorizing the purchase using the Mohave Educational Services Cooperative contract with CLH International, at $308,872.68. *4-e 14-0052 Three (3)-Year Term Contract for Landscape Maintenance Services for Parks, Retention Basins and Sports Fields - Zone 4 for the Parks, Recreation and Commercial Facilities Department (Districts 1, 3 and 4) This purchase is for routine landscape maintenance, and furnishes all supervision, labor and equipment to provide landscape maintenance of parks, retention basins and sports fields from the City's southern, western and northern boundaries to Stapley Drive; an area designated as Zone 4. A committee representing Parks Recreation and Commercial Facilities (PRCF) and Purchasing evaluated the responses, and recommends awarding the contract to the highest scored proposal, second lowest bidder, Mariposa Landscape Arizona, Inc., at $695,262.41 for routine landscape maintenance, plus $139,052.48 (20% for contingency), for a total award of $834,314.89 annually, based on estimated requirements. This purchase is funded by the Environmental Compliance Fee ($536,422.36) and by the PRCF operating budget ($297,892.53). *4-f 14-0032 One (1)-Year Renewal of the Term Contract for Automotive Lubricants for the Fleet Services and Fire and Medical Services Departments (Citywide) This contract provides automotive lubricants and oils for City vehicles and equipment maintained by Fleet Services as well as fire vehicles, equipment and apparatus maintained by Fire Maintenance. Fleet Services, Fire and Medical and Purchasing recommend authorizing a one-year renewal using the State of Arizona cooperative contract with Senergy Petroleum, LLC (a Mesa business), at $340,000 annually, based on estimated requirements. City of Mesa Page 5 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *4-g 14-0025 Purchase of Four (4) Replacement Vehicles including Two (2) Cargo Vans and Two (2) Prisoner Transport Vans for the Police Department (Citywide) The current vehicles being replaced have met established criteria and will be retired and sold at auction. Fleet Services, Police and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, PFVT Motors, Inc., at $49,210.63, and qualified single bidder, Braun Northwest, Inc., at $187,937.84. The total contract award is $237,148.47. This purchase is funded by the Vehicle Replacement Fund. *4-h 14-0026 Purchase of Four (4) Replacement Law Enforcement Vehicles (Sedans) for the Police Department (Citywide) The proposed vehicles will be rear-wheel drive Chevrolet Caprices assigned as patrol units and up-fitted for patrol use replacing vehicles that have met established criteria for replacement. The vehicles being replaced will be retired and sold at auction. Fleet Services, Police and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Brown & Brown Chevrolet (a Mesa business), at $143,683.75. This purchase is funded by the Vehicle Replacement Fund. *4-i 14-0050 Purchase of Three (3) Replacement All-Wheel Drive Backhoes for the Water Resources and Parks, Recreation and Commercial Facilities Departments (Citywide) Two Backhoes will support Water Resources and one will support Parks, Recreation and Commercial Facilities operations. The equipment has met life cycle replacement criteria due to age and high maintenance costs, and will be retired and sold at auction. Fleet Services, Water Resources and Parks, Recreation and Commercial Facilities and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Empire Southwest, LLC (a Mesa business), at $352,318.63. This purchase is funded by the Utility Replacement Extension and Renewal Fund ($234,879.09) and by the Vehicle Replacement Fund ($117,439.54). City of Mesa Page 6 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *4-j 14-0035 Three (3)-Year Term Contract for Wood Poles for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) Electric Utility continues to use wooden poles within their electric distribution (4 kilo Volt & 12 kilo Volt) system. The poles and cross arms under this contract will be used mostly for converting the remaining 4 kV circuits to 12 kV, replacements due to storm damage and of older poles that are nearing end of useful life. The poles will be stocked and available to replace existing poles that have been inspected and determined to be in need of replacement. Energy Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidders, McFarland Cascade Holdings, Inc., dba McFarland Cascade, at $153,000; and Wesco Distribution, Inc., at $7,200; annually, based on estimated requirements. The combined total award is $160,200 annually. *4-k 14-0029 Three (3)-Year Term Contract for Fire Hydrant Water Meters for the Water Resources Department (Citywide) This contract will provide 3" fire hydrant water meters to accurately measure construction water use of fire hydrants. The meters are installed by Water Utility staff to serve contractors and other customers needing to connect to City fire hydrants for temporary construction water service and dust control purposes. Water Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Badger Meter Inc., at $46,000 annually, based on estimated requirements. This purchase is funded by 2010 Water Bonds. *4-l 14-0044 Mesa Aquatic Complex (District 4) This project is a part of the 2012 Parks Bond Program as a replacement for the aging Taylor Pool and will be more centrally located for aquatic opportunities. The Mesa Aquatic Complex will be built on the campus of Mesa High School at the southwest corner of the School property. The aquatic complex will include both a lap and recreation pool as well as a new building with enclosed restrooms, lockers, offices and a classroom. Staff recommends Sun Eagle Corporation as the Construction Manager at Risk for this project as well as a Design Phase Services contract with Sun Eagle Corporation in the amount of $46,625. Funding is available in the 2012 Parks Bond Authorization. City of Mesa Page 7 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *4-m 14-0027 Addition of One (1) Year to the Term Contract for Bulk Methanol for Wastewater Treatment for the Water Resources Department (District 1) This contract provides bulk methanol including delivery for the Northwest Water Reclamation Plant. The plant uses bulk methanol to treat wastewater as a carbon source to assist the biological process in removing nitrogen from the water produced. It is not used at Mesa's other water reclamation plants. On November 4, 2013, Council approved the initial two-year contract. An additional one-year term is requested at this time to correct the initial contract term from two to three years per the bid solicitation. Water Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Tarr, LLC, at $160,000 annually, based on estimated requirements. 5 Take action on the following resolutions: *5-a 14-0023 Extinguish Public Drainage Easements, Public Utilities and Facilities Easements, a Public Utilities Easement, Sight Visibility Easements and Vehicular Non-Access Easements and vacate Rights-of-Way within "Mountain Horizons Phase 2" and "Mountain Horizons Unit 13" (District 6) The property owner is requesting that the City extinguish the easements and vacate the rights-of-way. New easements and rights-of-way will be dedicated by the property owner that will accommodate the proposed development. *5-b 14-0022 Extinguishing a portion of an 8-foot Public Utility Easement at 8237 East Fay Avenue, lot 752 of FOUNTAIN OF THE SUN - PARCEL NO. 4, as recorded in Book 155 of Maps, Page 20, records of Maricopa County, Arizona (District 6) 6 Introduction of the following ordinances and setting January 27, 2014 as the date of the public hearing on these ordinances: *6-a 14-0042 A13-04 (District 5) Annexing land located north of Adobe Road and west of Signal Butte Road (40 +/- ac). Initiated by the property owner, Landholdings Investment Co., LLC. City of Mesa Page 8 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *6-b 14-0039 Z13-058 (District 5) The 2000 block of North Sossaman Road (east side) and the 7600 block of East McKellips Road (north side). Located at the northeast corner of Sossaman Road and McKellips Road (8.59± acres). Modification of a Planned Area Development to reduce setback requirements for lots in a residential subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 7-0) *6-c 14-0040 Z13-061 (District 5) The 10,500 to 10,700 blocks of East Adobe Road (north side) and the 800 to 900 blocks of North Signal Butte Road (west side). Located at the northwest corner of Signal Butte Road and Adobe Road (40.0± acres). Rezone from Maricopa County Rural-43 to City of Mesa RS-35. This request will establish City of Mesa zoning on recently annexed property. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 7-0) *6-d 14-0041 Z13-062 (District 5) The 10,500 to 10,700 blocks of East Adobe Road (north side) and the 800 to 900 blocks of North Signal Butte Road (west side). Located at the northwest corner of Signal Butte Road and Adobe Road. (40.0± acres). Rezone from RS-35 to RS-15-PAD to allow the development of a single-residence subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 7-0) *6-e 14-0003 Amending Sections 10-4-4 and 10-4-5 of the Mesa City Code regarding the following traffic modifications as recommended by the Transportation Advisory Board: Speed Limits (35 mph): 10-4-5 Establish a speed limit of 35 mph on Point Twenty-Two Boulevard from Ellsworth Road to Signal Butte Road. (District 6) Establish a speed limit of 35 mph on Eastmark Parkway from the north City limits to the south City limits. (District 6) Speed Limits (40 mph): 10-4-4 Establish a speed limit of 40 mph on Williams Field Road from the west City limits to Innovation Way. (District 6) City of Mesa Page 9 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *6-f 14-0043 Amending the Mesa Zoning Ordinance; Title 11 of the Mesa City Code. Amendments include various housekeeping items and minor revisions to Title 11, Chapters 2 through 8 and 30 through 34. (Citywide) The housekeeping items include minor revisions to: spelling, grammar, establishing land use and development standards related to residential commercial downtown and industrial zoning districts, building setbacks, accessory buildings in residential districts, allowance of community gardens, indoor recycling facilities, recreational vehicle storage lots, establishing standards for the temporary use of modular buildings during remodeling of existing buildings, modifying parking standards for sites adjacent to transit stops, making allowances for substitutions of ocotillo plants for required landscape trees, making minor technical changes with regard to listing of form-based transect district and measuring required separations between land uses. Also, preserving rights and duties that have already matured and proceedings, which have already begun. *6-g 14-0038 Amending Title 11, Chapter 5 (Land Use Regulations) and Chapter 86 (Commercial Use Classifcations) regarding the definition of 'vacation homes' as a a commercial land use activity, and the listing of 'vacation homes' as a permitted land use in residential zoning districts. (Citywide) 7 Discuss, receive public comment and take action on the following ordinances introduced at a prior Council meeting. Any citizen who would like to provide a comment should submit a blue card to the City Clerk before the item is voted on. If a citizen would like to comment on an item listed with an asterisk (*), a blue card must be given to the City Clerk before Council votes on the Consent Agenda. *7-a 13-2279 Z13-055 (District 2) The 4100 block of East Southern Avenue (south side). Located on the southwest corner of East Southern Avenue and South Norfolk (6.2± acres). Rezone from RS-15 to RS-9 and Site Plan Review. This request will allow the development of a 17 lot single-residence subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 5-0-1, Carter absent, Arnett abstain) City of Mesa Page 10 Printed on 1/9/2014 City Council Meeting Agenda - Final January 13, 2014 *7-b 13-2280 Z13-057 (District 2) The 3600-3900 blocks of East Brown Road (south side). Located on the southeast corner of East Brown Road and North Val Vista Drive (60± acres). Rezone from RS-15 to RS-15 PAD and Site Plan Review. This request will allow the development of a 98 lot single-residence subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 6-0, Carter absent) 8 Take action on the following subdivision plats: *8-a 14-0010 "Map of Dedication - Crismon Road" (District 6) The 5200 to the 5400 blocks of South Crismon Road. Located on Crismon Road between Ray Road and Williams Field Road (alignment). EM 646, LLC, owner; Joe Kraft, EPS Group, Inc., engineer. *8-b 14-0011 "Map of Dedication - Eastmark Parkway" (District 6) The 5200 to the 5600 blocks of South Eastmark Parkway. Located between the Crismon Road alignment and Signal Butte Road and between Ray Road and Williams Field Road (alignment). EM 646, LLC, owner; Joe Kraft, EPS Group, Inc., engineer. Items not on the Consent Agenda 9 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 10 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 11 Printed on 1/9/2014