City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, January 27, 2014 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final January 27, 2014 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Doctor Brant Baker, First Presbyterian Church Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 14-0090 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 14-0060 St. Timothy Catholic Church This is a one-day charitable event to be held on Saturday, February 15, 2014, from 6:00 P.M. to 10:00 P.M., at 1730 West Guadalupe Road. (District 3) *3-b 14-0099 Commemorative Air Force Airbase Arizona This is a one-day charitable event to be held on Saturday, February 8, 2014, from 5:30 PM to 9:30 P.M., at 2017 North Greenfield Road. (District 5) *3-c 14-0059 Sunny World A restaurant that serves lunch and dinner is requesting a new Restaurant License for Sunny World, 4906 East Main Street, JMEW, Inc - Gen Xuan Wu, agent. The previous Restaurant License held at this location by Wingo Enterprises, Inc, was cancelled at the State on 09/06/2007. (District 2) City of Mesa Page 2 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *3-d 14-0061 Chicago Cubs Baseball Club A bar that serves beverages, sandwiches and snack foods is requesting a new Bar License for Chicago Cubs Baseball Club, 2330 West Rio Salado Parkway, Ovations Food Services, LP - Mary Cecelia Bone, agent. This is new construction with no previous liquor license at this location. (District 1) *3-e 14-0065 Fresh & Easy #1023 A grocery store is requesting a Beer and Wine Store with Sampling Privileges for Fresh & Easy #1023, 2758 South Crismon Road, Y-OPCO, LLC - Andrea Dahlman Lewkowitz, agent. The previous license held at this location by Tesco West Stores, Inc, expired at the State on 12/31/2013. (District 6) 4 Take action on the following contracts: *4-a 14-0080 Purchase of Three (3) Additions to the Fleet--Two (2) Light-Duty Pickup Trucks and One (1) Cargo Van for the Development and Sustainability Department (Citywide) Development Services will use the two pickup trucks for two new Building Inspector positions to perform technical work in the areas of building plan reviews and inspections, supporting the increased level of development activity. Environment and Sustainability will use the cargo van for environmental inspections to ensure that the City is in compliance with stormwater and air quality ordinances. Fleet Services, Development and Sustainability and Purchasing recommend authorizing purchases from active contracts with Berge Ford (a Mesa business), at $45,158.00, and PFVT Motor, Inc., at $23,483.24. The combined total award is $68,641.24. The two pickups are funded by the Capital - General Fund ($45,158.00) and the cargo van is funded by the Environmental Compliance Fee ($23,483.24). City of Mesa Page 3 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *4-b 14-0081 Purchase of One (1) Replacement Heavy-Duty Dump Truck for the Transportation Department (Citywide) This contract will provide one heavy-duty, construction grade, 6x4 truck equipped for the Transportation Department. Field Operations' concrete crews will use the truck to perform street maintenance work. Fleet Services, Transportation and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, RWC International, Ltd., at $187,615.67. This purchase is funded by the Vehicle Replacement Fund. *4-c 14-0089 Three (3)-Month Contract Extension and Dollar-Limit Increase to the Term Contract for Custodial Services for Secured City Buildings as requested by Facilities Maintenance (Citywide) Facilities Maintenance and Purchasing are requesting a contract extension (from 1/31/2014 through 4/30/2014) and corresponding dollar-limit increase while staff continues to evaluate Request for Proposal responses for a new contract. Facilities Maintenance and Purchasing recommend authorizing a three-month contract extension and dollar-limit Increase of $225,000, from $1,277,549.06 to $1,502,549.06 with GCA Services Group (a Mesa business), based on estimated requirements. *4-d 14-0087 Three (3)-Month Contract Extension and Dollar-Limit Increase to the Term Contract for Custodial Services for Non-Secured City Buildings as requested by Facilities Maintenance (Citywide) Facilities Maintenance and Purchasing are requesting a contract extension (from 1/31/2014 through 4/30/2014) and corresponding dollar limit increase while staff continues to evaluate Request for Proposal responses for a new contract. Facilities Maintenance and Purchasing recommend authorizing a three-month contract extension and dollar-limit increase of $180,000, from $356,383.60 to $536,383.60, with GCA Services Group (a Mesa business), based on estimated requirements. City of Mesa Page 4 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *4-e 14-0083 Annual Maintenance and Repairs for Two (2) Submersible Pumps for the FlowRider at Rhodes Aquatics Complex as requested by the Parks, Recreation and Commercial Facilities Department (Citywide) The Flowrider is a water feature used heavily throughout the year by both public and reservation patrons at the Rhodes Aquatics Complex . It is necessary to perform preventative maintenance and service to its submersible pumps each year. This service increases the longevity of the pumps and assures that the pumps will not fail during the high-use summer season. Parks, Recreation and Commercial Facilities and Purchasing recommend authorizing purchasing with Precision Electric Co., Inc., at, $30,266.64. *4-f 14-0084 Purchase of a New Gas Chromatograph Triple Quadrupole Mass Spectrometer to Replace a Leased System for the Police Department (Sole Source) (Citywide) On July 8, 2013, Council approved the purchase of the first GC/MSMSMS. This second purchase will provide an additional GC/MSMSMS instrument for the Toxicology Unit. This will enable the Toxicology Unit to meet the increasing demand for blood and urine drug analysis. Having two GC/MSMSMS systems allows the laboratory to discontinue leasing three GC/MS systems, which were returned at the end of December, 2013. Police and Purchasing recommend awarding the contract to the sole source vendor, Agilent Technologies, at $177,128.96. This purchase is grant funded by the Governor's Office of Highway Safety ($127,500.00) and by Capital - General Funds ($49,628.96). *4-g 14-0086 Purchase of Four (4) New SQL Server Licenses for the Police Department (Citywide) This purchase will provide four new SQL server licenses for the Police Department’s Database servers that support many critical systems . These licenses support such enterprise systems as the Document Management System, Automated Patrol Log, Performance Appraisal and Workstation system and other Microsoft Access applications used throughout the department. These licenses are essential to remain in licensing compliance as these systems expand. The Police Department and Purchasing recommend authorizing purchase from the WSCA/State of Arizona cooperative contract with SHI International Corp., at $38,140.44. City of Mesa Page 5 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *4-h 14-0094 Purchase of Two (2) Additional 911 Call-Taking Intrado Positron Phone Systems for the Regional Public Safety Dispatch Center as requested by the Fire and Medical Department (Citywide) This purchase will provide two additional 911 public safety answering Intrado Positron phone systems for Fire's Regional Public Safety Dispatch Center. Currently, Fire and Medical has six dispatch workstations, of which only four have the Positron phones. Purchasing the phones at this time, allows for complete installation without associated costs. Fire and Medical and Purchasing recommend authorizing the purchase using the State of Arizona cooperative contract with Intrado Corp ., at $54,497.13. *4-i 14-0058 Automated Field Detection Sensors (Citywide) This project will implement sensors at 82 intersections to automatically detect and alert Traffic Operations staff of unexpected traffic delays caused primarily by crashes, incidents, vehicle breakdowns, road construction activities, special events and extreme weather events. Automated detection sensors are intended to improve the ability to manage unexpected traffic events and mitigate their impacts by taking measures such as modifying signal timing when needed. Recommend award to the lowest, responsible bidder, CS Technologies, LLC, at $185,610.00, plus an additional $18,561.00 (10% allowance for change orders), for a total award of $204,171.00. The project funding is available by Federal Congestion Mitigation and Air Quality Improvement Program Management grants and local funds provided by the 2008 Street Bonds. *4-j 14-0088 Sidewalk Replacement at Dobson Road Railroad Crossing (District 3) This project will enhance the Dobson Road railroad crossing. The existing sidewalk and median does not meet current railroad approach and clearance standards. The project improvements for roadway and sidewalk approach at this location will facilitate greater public safety and needed clearances from railroad signals along with a smoother crossing at the Dobson Road Railroad crossing. Recommend award to the lowest responsible bidder, AJP Electric, Inc., in the amount of $91,867.50, plus an additional $9,186.75 (10% allowance for change orders) for a total award of $101,054.25. ADOT will fund one hundred percent of Project construction cost with a Railroad-Highway Grade Crossing Grant, not to exceed $115,444.00. City of Mesa Page 6 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *4-k 14-0078 Dobson Road Bicycle and Pedestrian Route Improvements; Broadway Road to Main Street (District 3) This project will provide a new and enhanced bicycle and pedestrian route along Dobson Road. The project is comprised of removing existing sidewalk curb, gutter and pavement to construct new concrete bike lanes and decorative sidewalks. Other improvements include; ADA accessible driveways and ramps, irrigation, landscaping and decorative masonry low walls. Recommend award to the lowest bidder, Talis Construction Corporation, in the amount of $1,175,594.05, plus an additional $117,559.41 (10% allowance for change orders), for a total award of $1,293,153.46. Funding is provided through a Federal Grant using Congestion Mitigation and Air Quality Funds. 5 Take action on the following resolutions: *5-a 14-0053 Approving and authorizing the City Manager to accept a $25,000 grant, with a bonus grant of up to $5,000, totaling $30,000 in funding, made available through an award from Cities of Service to support the revitalization of neighborhoods. (Citywide) *5-b 14-0077 Approving and authorizing the City Manager to accept $88,000 for the reimbursement of police personnel overtime expenses relating to a Joint Law Enforcement Operations Task Force. These funds are made available through a Memorandum of Understanding with the United States Marshals Service. (Citywide) *5-c 14-0079 Declaring the City's intent to issue Transportation Project Advancement Notes (TPANS) to advance the Gilbert Road light rail extension; establishing financial parameters relating to the Transportation Project Advancement Notes and authorizing the taking of all actions necessary to prepare for City Council consideration the documents necessary for the issuance and sale of Transportation Project Advancement Notes. (District 4) 6 Discuss, receive public comment and take action on the following ordinances that were introduced at a prior Council meeting. Any citizen who would like to provide comment should submit a blue card to the City Clerk before the item is voted on. If a citizen would like to comment on an item listed with an asterisk (*), a blue card must be given to the City Clerk before Council votes on the Consent Agenda. City of Mesa Page 7 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *6-a 14-0042 A13-04 (District 5) Annexing land located north of Adobe Road and west of Signal Butte Road (40 +/- ac). Initiated by the property owner, Landholdings Investment Co., LLC. For continuance to the March 3, 2014 Council meeting. *6-b 14-0039 Z13-058 (District 5) The 2000 block of North Sossaman Road (east side) and the 7600 block of East McKellips Road (north side). Located at the northeast corner of Sossaman Road and McKellips Road (8.59± acres). Modification of a Planned Area Development to reduce setback requirements for lots in a residential subdivision. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 7-0) *6-c 14-0043 Amending the Mesa Zoning Ordinance; Title 11 of the Mesa City Code. Amendments include various housekeeping items and minor revisions to Title 11, Chapters 2 through 8 and 30 through 34. (Citywide) The housekeeping items include minor revisions to: spelling, grammar, establishing land use and development standards related to residential commercial downtown and industrial zoning districts, building setbacks, accessory buildings in residential districts, allowance of community gardens, indoor recycling facilities, recreational vehicle storage lots, establishing standards for the temporary use of modular buildings during remodeling of existing buildings, modifying parking standards for sites adjacent to transit stops, making allowances for substitutions of ocotillo plants for required landscape trees, making minor technical changes with regard to listing of form-based transect district and measuring required separations between land uses. Also, preserving rights and duties that have already matured and proceedings, which have already begun. *6-d 14-0038 Amending Title 11, Chapter 5 (Land Use Regulations) and Chapter 86 (Commercial Use Classifcations) regarding the definition of 'vacation homes' as a a commercial land use activity, and the listing of 'vacation homes' as a permitted land use in residential zoning districts. (Citywide) City of Mesa Page 8 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *6-e 14-0003 Amending Sections 10-4-4 and 10-4-5 of the Mesa City Code regarding the following traffic modifications as recommended by the Transportation Advisory Board: Speed Limits (35 mph): 10-4-5 Establish a speed limit of 35 mph on Point Twenty-Two Boulevard from Ellsworth Road to Signal Butte Road. (District 6) Establish a speed limit of 35 mph on Eastmark Parkway from the north City limits to the south City limits. (District 6) Speed Limits (40 mph): 10-4-4 Establish a speed limit of 40 mph on Williams Field Road from the west City limits to Innovation Way. (District 6) 7 Take action on the following subdivision plats: *7-a 14-0062 "Valencia Heights" (District 2) 125 South Val Vista Drive. Located north and east of East Broadway Road and North Val Vista Drive. 52 RSL4.5 lots (11 ± acres) Lennar Arizona, Inc, owner; Larry E. Sullivan, Coe and Van Loo Consulting, Inc, engineer. *7-b 14-0067 "Bella Via - Parcel 13" (District 6) The 5200 to the 5300 blocks of South Mountain Road and the 5200 to the 5300 blocks of South Via Toscano (east side). Located south and west of Ray Road and South Mountain Road. 94 RS-6 PAD lots (35.93 ± acres). Pulte Group, owner; Darrel D. Smith, Wood, Patel & Associates, engineer. *7-c 14-0063 "Eastmark 7-50 (Phase 2)" (District 6) The 5000 block of South Eastmark Parkway (west side) and the 5000 block of South Inspirian Parkway (south side). Located west of Signal Butte Road and north of Ray Road. 3 PCD lots (10.88± acres). DMB Mesa Proving Grounds, LLC, owner; Joshua S. Moyses, Westwood Professional Services, Inc., surveyor. *7-d 14-0068 "Encore at Eastmark - Parcel 9-1" (District 6) The 10000 to the 10100 blocks of East Ray Road (south side) and the 5300 to the 5400 blocks of Eastmark Parkway (west side). Located south and west of Signal Butte and Ray Roads. 189 PCD lots (57.16± acres.) TerraWest, owner; Bryan Kitchen, EPS Group, Inc., engineer. City of Mesa Page 9 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 *7-e 14-0069 "Encore at Eastmark - Parcel 9-2" (District 6) The 10200 to the 10400 blocks of South Encore Drive (northeastern side) and the 5400 to 5500 blocks of South Eastmark Parkway (south side). Located south and east of Ray Road and Crismon Road. 99 PCD lots (38.83± acres). EM646, LLC, owner; Joe Kraft, EPS Group, Inc., surveyor. *7-f 14-0070 "The Estates at Eastmark - Parcel 8-1" (District 6) The 10100 to the 10300 blocks of East Ray Road (south side) and the 5300 to the 5400 blocks of South Eastmark Parkway (east side). Located south and west of Signal Butte and Ray Roads. 74 PCD lots (22.91± acres) TerraWest, owner; Bryan Kitchen, EPS Group, Inc., engineer. *7-g 14-0071 "The Estates at Eastmark - Parcel 8-2" (District 6) The 10300 to the 10400 blocks of East Ray Road (south side). Located south and east of Ray Road and Crismon Road. 87 PCD lots (29.98± acres). EM646, LLC, owner; Joe Kraft, EPS Group, Inc., surveyor. *7-h 14-0072 "The Estates at Eastmark - Parcel 8-3" (District 6) The 10300 to the 10600 blocks of East Ray Road (south side). Located south and east of Ray Road and Crismon Road. 64 PCD lots (31.41 ± acres). EM646, LLC, owner; Joe Kraft, EPS Group, Inc., surveyor. *7-i 14-0073 "The Estates at Eastmark - Parcel 8-4" (District 6) The 5400 to the 5500 blocks of South Eastmark Parkway (east side). Located south and east of Ray Road and Crismon Road. 42 PCD lots (21.01 ± acres). EM646, LLC, owner; Joe Kraft, EPS Group, Inc., surveyor. *7-j 14-0074 "Map of Dedication - Oasis Street" (District 5) The 2800 to the 2900 blocks of North Oasis Street. Located north and west of McDowell Road and Sossaman Road. Talon Properties, LLC., owner; Daniel D. Arnold, AW Land Surveying, surveyor. Items not on the Consent Agenda 8 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 9 Adjournment. City of Mesa Page 10 Printed on 1/23/2014 City Council Meeting Agenda - Final January 27, 2014 The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 11 Printed on 1/23/2014