City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, March 17, 2014 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final March 17, 2014 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Chairman David Madden, First Church of Christ, Scientist Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 14-0258 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 14-0253 Commemorative Air Force Airbase Arizona This is a one-day charitable event to be held on Sunday, April 6, 2014 from 3:30 P.M. to 6:30 P.M., at 2017 North Greenfield Road. (District 5) *3-b 14-0240 Soccer Village Foundation This is a two-day charitable event to be held on Saturday, April 5, 2014 from 7:00 A.M. to 7:00 P.M. and Sunday, April 6, 2014 from 7:00 A.M. to 6:00 P.M., at 11349 South Ellsworth Road. (District 6) *3-c 14-0246 Ultimate Imaginations This is a one-day charitable event to be held on Friday, March 21, 2014 from 5:00 P.M. to 11:00 P.M., on Macdonald Street from Main to Pepper. (District 4) City of Mesa Page 2 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *3-d 14-0248 Palm Street Culinary / Chives A restaurant that serves lunch and dinner is requesting a new Restaurant License for Palm Street Culinary, LLC, 4012 East Palm Street, Michael Jon Mills, agent. This is an existing building with no prior liquor license. (District 5) *3-e 14-0249 Baby Kay's Cajun Kitchen A restaurant that serves lunch and dinner is requesting a new Restaurant License for Twenty Two, Inc., 2051 South Dobson Road, Suite 18, Heidi A. Woodstead, agent. The previous license held at this location by L&M Enterprise, LLC, will revert back to the State. (District 3) 4 Take action on the following contracts: *4-a 14-0243 One (1)-Year Renewal of the Term Contract for Locksmith Services for the Facilities Maintenance Department (Citywide) This contract established a list of pre-qualified journeyman locksmiths to perform certain types of lock installations and repair work on various projects and buildings for the City. Facilities Maintenance and Purchasing recommend authorizing a one-year renewal with the pre-qualified vendors: ACME Locksmith (a Mesa business), Anderson Lock & Safe, LLC and Desert Lock & Key, not to cumulatively exceed $27,000, based on estimated requirements. *4-b 14-0262 Dollar-Limit Increase to the Term Contract for Temporary Employment Services as requested by the Human Resources Department (Citywide) This contract provides a variety of experienced temporary agency workers who have the skills and qualifications necessary to perform assigned work at the Mesa Arts Center. The Chandler cooperative contract is specific for hiring staff that are familiar with Arts and Culture venues. The contract has been extended through the end of March while Chandler awards a new contract. Human Resources, Arts and Culture and Purchasing recommend a dollar-limit increase to the City of Chandler cooperative contract with Devau Human Resources in the amount of $55,000, from $650,000 to $705,000. City of Mesa Page 3 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *4-c 14-0263 Dollar-Limit Increase for the Term Contract for General Security Services for Various City Facilities (Citywide) This contract provides security services for several City of Mesa facilities including: Mesa Arts Center, Arizona Museum of Natural History, the Main Library, the downtown Customer Service Center and the East Mesa Customer Service Center from a qualified and experienced contractor. The work performed falls under the category of general security service, but hours and duties vary according to site. Arts & Culture and Purchasing recommend authorizing a dollar-limit increase with ICU Security Group, of $100,000, increasing the contract amount from $550,000 to $650,000, based on estimated requirements. *4-d 14-0241 Three (3)-Year Term Contract for 500 and 750 MCM Wire for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) The Electric Utility uses this wire to provide new service to commercial customers. Because of the pricing volatility of wire and cable, quotes will be obtained from each of these qualified vendors when there is a need for wire. Business Services, Energy Resources and Purchasing recommend awarding the qualified vendors onto the pre-approved list: Anixter Inc.; Power and Telephone Supply; Trillium Development Ltd Co.; and WESCO Distribution, dba Brown Wholesale Electric. The contract award is not to cumulatively exceed $130,000 annually. *4-e 14-0260 One (1)-Year Renewal of the Term Contract for Temporary Employment Services as requested by the Human Resources Department (Citywide) This contact provides Temporary Staffing Services for positions specific to the Arts and Culture and the Parks, Recreation and Commercial Facilities Departments. Staff is requesting to renew the current contracts through March 31, 2015, to allow time for clarification of the Affordable Care Act's and its impacts on temporary services contracts. Staff believes that extending the current contracts and postponing the bid process will allow time for further federal guidance on these issues. Arts & Culture, and Parks, Recreation and Commercial Facilities and Purchasing recommend a one-year renewal with TS Staffing Services, Inc., Labor Ready Southwest, Inc., and Allied Forces Temporary Services in an amount not to exceed $120,000. City of Mesa Page 4 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *4-f 14-0261 One (1)-Year Renewal of the Term Contract for Citywide Temporary Agency Worker Services as requested by the Human Resources Department (Citywide) This contact provides citywide Temporary Staffing Services. Staff is requesting to renew the current contracts through March 31, 2015, to allow time for clarification of the Affordable Care Act's and its impacts on temporary services contracts. Staff believes that extending the current contracts and postponing the bid process will allow time for further federal guidance on these issues. Human Resources and Purchasing recommend authorizing a one-year renewal with Allstaff Services, Inc. (a Mesa business), Corporate Job Bank, GCA Services Group (a Mesa business), and Job Brokers, Inc., in an amount not to exceed $5,078,000. *4-g 14-0208 Three (3)-Year Term Contract for Landscape Maintenance Services for Zone 1 (Districts 5 and 6) and Zone 2 (Districts 2 and 5) - Parks, Retention Basins and Sports Fields for the Parks, Recreation and Commercial Facilities Department (PCRF) An evaluation committee representing PCRF and Purchasing evaluated the responses and recommends awarding Zone 1 to the highest scored proposal, Mariposa Landscape Arizona, Inc., at $601,283.19 for routine landscape maintenance plus $120,256.64 (20% for contingency), at $721,539.83 annually; and Zone 2 to the highest scored proposal, Mariposa Landscape Arizona, Inc., at $626,427.86 for routine landscape maintenance plus $125,285.57 (20% for contingency), at $751,713.43 annually; based on estimated requirements. The total contract award is $1,473,253.26 annually. *4-h 14-0244 Purchase of Three (3) Vehicles to include: One (1) Replacement Light-Duty Cab and Chassis Service Body Vehicle, One (1) Replacement Light-Duty Crew Cab Pickup, and One (1) Fleet Addition Sedan for the Fire and Medical Department (Citywide) This purchase will provide two replacement vehicles, including a pick-up truck for use by Emergency Medical Services and a cab and chassis truck for the Fire Prevention Investigator, and one fleet addition of a sedan for Fire Prevention to support the Business Education Safety Program. Fire and Medical and Purchasing recommend authorizing the purchase from contracts with Berge Ford (a Mesa business), at $57,631.98 and Courtesy Chevrolet, at $21,225.95. The total award is $78,857.93. This purchase is funded by the Capital-General Fund. City of Mesa Page 5 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *4-i 14-0245 Purchase of Three (3) Sport Utility Vehicles (SUVs) including One (1) Replacement and Two (2) Additions for DUI Enforcement for the Police Department (Citywide) This purchase will provide one replacement SUV for the Police department, which has met established criteria and will be sold at auction, and two additional Police Patrol SUVs to enhance DUI Enforcement throughout the City. Fleet Services, Police and Purchasing recommend authorizing the purchase from contracts with Thorobred Chevrolet, at $35,897.02 and Midway Chevrolet, at $74,386.58, for the total award of $110,283.60. This purchase is funded by the Vehicle Replacement Fund (replacement SUV) and grant funded by the Governor’s Office of Highway Safety (two additional SUVs). *4-j 14-0247 Purchase of Network and Server IT Infrastructure for Utilities' Supervisory Control and Data Acquisition (SCADA) Operation (Citywide) The infrastructure that the SCADA systems rely upon is over eight years old and beyond the systems' lifecycle. The systems have experienced several minor and major, multiple-hour outages due to aging hardware. These purchases address connectivity improvements, network component replacements, application server replacements and network security for these critical monitoring systems. Information Technology and Purchasing recommend authorizing purchases with Enterasys Secure Networks, at $343,888.62, Insight Public Sector, at $71,847.69, CDW Government, at $11,730.13, SHI International, at $17,080.28, Enterprise Networks Solutions (a Mesa business), at $25,862.31, Corporate Technology Solutions, at $4,895.91, small miscellaneous purchases from various vendors purchased through normal purchasing process, at $30,000.00, and a 10% project contingency for $50,530.49. The combined total award is $555,835.43, including applicable taxes. City of Mesa Page 6 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *4-k 14-0242 Dollar-Limit Increase and One (1)-Year Renewal to the Term Contract for Deep Well and Well Pump Maintenance/Repairs for the Water Resources Department (Citywide) Water Resources is responsible for the maintenance and operation of 31 wells. This contract provides a qualified contractor for the maintenance and repairs on deep wells, well pumps at City owned wells and well facilities located within the City's water service area. Work includes pulling/repairing deep well pumps, videoing wells, brushing and bailing well casings and other related services. The dollar increase is required for additional well rehabs, emergency well repairs and well abandonment activities. Water Utility's goal is to rehab each well every five years. Water Resources and Purchasing recommend authorizing a dollar -limit increase with Weber Group, LLC, at $135,000, from $187,000 to $322,000 for the current contract period and a one-year renewal, at $322,000. *4-l 14-0251 Riverview Multi-Use Sports Facility (District 1) This is the first Guaranteed Maximum Price package (GMP No. 1) for the Riverview Multi-Use Sports Facility. The GMP No.1 scope of work includes early site grading and demolition. This facility will be located on the northeast side of the Riverview site, which was previously the softball quad, and will be designed for the dual purpose of parking for the new Cubs Stadium and multi-use sports fields. Staff anticipates bringing GMP No. 2 for the remaining construction work to Council for consideration in late April. The recommended total award amount is $503,485.40 based on the GMP proposal of $457,714.00, plus an additional $45,771.40 (10% allowance for change orders). Funding is available in the Spring Training Bonds . City of Mesa Page 7 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *4-m 14-0250 City Well No. 14 Equipping (District 4) This project will install the necessary pump, piping, electrical, chlorination equipment, and other site improvements to make the newly re-drilled well operational. This well site pumps water directly into the City’s water distribution system and provides drinking water for Mesa citizens. The site, located south of Broadway Road on Horne, is adjacent to residential homes that border the north, south and west sides of the site. The recommended total award amount is $1,687,472.85, based on the contract price of $1,607,117.00, plus an additional $80,355.85 (5% allowance for change orders). Funding is available in the 2010 Water Bond Authorization. *4-n 14-0252 Pasadena Reservoir Fill Line Rehabilitation (District 4) This project will rehabilitate a 42-inch diameter pre-stressed concrete cylinder pipe waterline for the Pasadena Reservoir, which fills the reservoir from the Val Vista Water Treatment Plant. This waterline pipe revealed evidence of deterioration in the segment that passes through the Park Centre Casitas development. A new, high-density, polyethylene pipe will be installed as a liner inside the existing deteriorated pipe. The liner pipe will support imposed loads should the existing pipe further deteriorate over time. The recommended total award amount is $1,795,802.93 based on the GMP proposal of $1,632,548.12, plus an additional $163,254.81 (10% allowance for change orders). This project is funded by the voter approved 2010 Water Bond Fund. 5 Take action on the following resolutions: *5-a 14-0216 Authorizing and supporting the submittal of a grant application by A New Leaf to the Fort McDowell Yavapai Nation for $100,000 to support construction of their La Mesita Family Shelter. *5-b 14-0217 Authorizing and supporting the submittal of a grant application by Arizonans for Children, Inc. to the Fort McDowell Yavapai Nation for $30,000 to provide mentor/tutor and enrichment programming for children in foster care. *5-c 14-0218 Authorizing and supporting the submittal of a grant application by ATLATL Native Arts Network to the Fort McDowell Yavapai Nation for $15,000 to support the 31st Annual Roy Track Pow Wow. City of Mesa Page 8 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *5-d 14-0219 Authorizing and supporting the submittal of a grant application by Boy Scouts of America Grand Canyon Council to the Fort McDowell Yavapai Nation for $75,000 to expand traditional scouting programs. *5-e 14-0220 Authorizing and supporting the submittal of a grant application by the Child Crisis Center to the Fort McDowell Yavapai Nation for $15,000 to support parenting education at their Family Resource Center. *5-f 14-0221 Authorizing and supporting the submittal of a grant application by College Bound Mesa to the Fort McDowell Yavapai Nation for $6,000 to extend supportive college preparation and enrollment services for students to Kino Junior High School. *5-g 14-0222 Authorizing and supporting the submittal of a grant application by City of Mesa's Fire and Medical Department to the Fort McDowell Yavapai Nation for $119,000 to improve to public safety through the purchase of security card refrigerated drug boxes. *5-h 14-0223 Authorizing and supporting the submittal of a grant application by City of Mesa Parks, Recreation, and Commercial Facilities Department to the Fort McDowell Yavapai Nation for $30,000 to support efforts to prevent drowning through improved water safety for young children. *5-i 14-0224 Authorizing and supporting the submittal of a grant application by the Arizona Museum of Natural History to the Fort McDowell Yavapai Nation for $25,370 to support Youth Educational Programming at Mesa Grande. *5-j 14-0225 Authorizing and supporting the submittal of a grant application by the East Valley Adult Resources to Fort McDowell Yavapai Nation for $10,000 to support the Meals While you Heal program. *5-k 14-0226 Authorizing and supporting the submittal of a grant application by Junior Achievement of Arizona, Inc. to the Fort McDowell Yavapai Nation for $10,000 to support JA BizTown. *5-l 14-0227 Authorizing and supporting the submittal of a grant application by Mesa Public Schools Native American Education Program to the Fort McDowell Yavapai Nation for $120,644 to support improved student academic performance. *5-m 14-0228 Authorizing and supporting the submittal of a grant application by Mission of Mercy to the Fort McDowell Yavapai Nation for a total of $10,000 to support their Access to Care-Bridging the Healthcare Gap in the east Valley project. City of Mesa Page 9 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *5-n 14-0229 Authorizing and supporting the submittal of a grant application by Southwest Shakespeare Company to Fort McDowell Yavapai Nation for $30,000 to support arts education. *5-o 14-0230 Authorizing and supporting the submittal of a grant application by Visit Mesa to the Fort McDowell Yavapai Nation for $52,450 to promote local tourism. *5-p 14-0254 Approving and authorizing the City Manager to accept $45,930 for equipment for the Mesa Police Department's Command Vehicle and Mobile Communications Platform. These funds are made available through a SubGrantee Agreement with the Arizona Department of Homeland Security. (Citywide) *5-q 14-0255 Extinguish a 10-foot public utility easement along the south property line of 5437 East Crescent Avenue, located south of Broadway Road and east of Higley Road. (District 2) The property owner has requested the City extinguish a 10-foot public utility easement to accommodate the construction of a swimming pool. *5-r 14-0234 Staff is requesting approval from City Council to continue negotiations to acquire property along Southern Avenue between Alma School Road and west of Longmore for the Fiesta Paseo Nodes Micro Park Project, and authorizing and directing that fee title, easements or other interests in and possession of certain real property be acquired by the City of Mesa under the power of eminent domain as a matter of public necessity. (District 3) 6 Introduction of the following ordinances and setting April 7, 2014 as the date of the public hearing on these ordinances: *6-a 14-0264 Z14-011 (District 3) Located at the northwest corner of Dobson Road and Broadway Road. (2.14± acres). Site Plan Review and Special Use Permit to allow a vehicle service station. This request will allow the development of a retail store and vehicle service station. Staff Recommendation: Approval with Conditions Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) City of Mesa Page 10 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 *6-b 14-0265 Z14-003 (District 4) 345 South Shouse Street. Located west of the northwest corner of Broadway Road and Gilbert Road. (1 ± acre) Rezone from RM-3 to RM-3-BIZ and Site Plan Modification. This request will allow the development of a multi-residence townhome development. Staff Recommendation: Approval with Conditions Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) *6-c 14-0266 Z14-013 (District 6) The 8600 block of East Desert Lane (south side) and the 8600 block of East Medina Avenue (north side). Located east of Hawes Road and south of Baseline Road. (7.2± acres) Rezone from AG to RSL4.5-PAD. This request will allow the development of single residences. (PLN2013-00616) Staff Recommendation: Approval with Conditions Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) *6-d 14-0267 Z14-010 (District 5) 529 South Hawes Road. Located south of Broadway Road on the east side of Hawes Road. (3.4± acres) Rezoning from R-3-PAD to R-3-PAD and Site Plan Modification. This request will allow the modification of the proposed residential development and the associated PAD Ordinance. Staff Recommendation: Approval with Conditions Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) 7 Conduct a public hearing and take action on the following ordinance, with accompanying resolution, introduced on March 3, 2014 and regarding adoption of modified Terms and Conditions for the Sale of Utilities: *7-a 14-0257 Adopting a Resolution declaring modified Terms and Conditions for the Sale of Utilities to be public records and providing availability of the documents to the general public. (Citywide) *7-b 14-0196 Modifying the Terms and Conditions for the Sale of Utilities relating to frontage requirements, solid waste barrel placement, applicability of Council exceptions, and certain clerical corrections. (Citywide) City of Mesa Page 11 Printed on 3/13/2014 City Council Meeting Agenda - Final March 17, 2014 Items not on the Consent Agenda 8 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 9 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 12 Printed on 3/13/2014