City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, April 7, 2014 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or (480) 644-2778 (TDD) at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Scott Smith Vice Mayor Alex Finter - District 2 Councilmember Dave Richins - District 1 Councilmember Dennis Kavanaugh - District 3 Councilmember Chris Glover - District 4 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final April 7, 2014 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Invocation by Pastor Rick Thiemke, Red Mountain Christian Center Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 14-0310 Approval of minutes of previous meetings as written. 3 Take action on the following liquor license applications: *3-a 14-0291 Arizona Community Foundation This is a one-day charitable event to be held on Friday, April 25, 2014, from 6:00 P.M. to 9:00 P.M., at 845 South Crismon Road. (District 6) *3-b 14-0292 Every Kid Counts, Inc This is a two-day charitable event to be held on Saturday, April 26, 2014, from 11:00 A.M. to 2:00 A.M. and Sunday, April 27, 2014, from 11:00 A.M. to 9:00 P.M., at 1300 South Country Club Drive. (District 3) *3-c 14-0293 Luke-Greenway Post No. 1 The American Legion This is a one-day fraternal event to be held on Saturday, April 12, 2014, from 12:00 P.M. to 10:30 P.M., at 4155 East Virginia Street. (District 5) *3-d 14-0294 Ultimate Imaginations This is a one-day charitable event to be held on Friday, April 18, 2014, from 5:00 P.M. to 11:00 P.M., at Macdonald Street from Main to Pepper. (District 4) City of Mesa Page 2 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 *3-e 14-0300 Pro's Ranch Market - Phoenix 7 A grocery store is requesting a new Beer & Wine Store License with Sampling Privileges for Pro's Ranch Market - Phoenix 7,1118 East Southern Avenue, CNG Ranch LLC - Andrea Dahlman Lewkowitz, agent. The previous license held at this location by Provenzano's, LLC, will revert back to the State. (District 4) 4 Take action on the following off track betting license applications: *4-a 14-0295 Turf Paradise, TP Racing LLLP New Off Track Betting License for Turf Paradise, TP Racing LLLP to telecast at 3rd Base Inc, JJ Madisons, located at 430 North Power Road. Applicant: Vincent Acri Francia (District 2) *4-b 14-0296 Turf Paradise, TP Racing LLLP New Off Track Betting License for Turf Paradise, TP Racing LLLP to telecast at Glenbeigh Inc, O'Kelley's Sports Bar & Grill, located at 2120 West Guadalupe Road, Suite 19. Applicant: Vincent Acri Francia (District 3) 5 Take action on the following bingo application: *5-a 14-0297 Mesa Village Bingo Karen Cousineau, applicant, 2701 East Allred Avenue. (District 2) 6 Take action on the following contracts: *6-a 14-0285 Three (3)-Year Term Contract for Trailer Parts, Automotive Lighting, Mirrors and Safety Supplies for the Fleet Services Department (Citywide) This contract will provide trailer parts, automotive and truck lighting parts, mirrors and safety supplies for the City's diverse fleet of passenger cars, patrol sedans, pickups and utility vans plus an assortment of small engine equipment. Fleet Services and Purchasing recommend awarding the contract to the lowest priced, responsive and responsible bidders: Auto Safety House LLC; CLF Warehouse; Inc.; RWC International Ltd.; FleetPride (a Mesa business); and Parts Authority LLC; at $325,000 annually, based on estimated requirements. City of Mesa Page 3 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 *6-b 14-0289 Three (3)-Year Term Contract for Original Equipment Manufacturer and Aftermarket Refuse Body and Sweeper Body Parts for the Fleet Services Department (Citywide) This contract will provide Original Equipment Manufacturer (OEM) and aftermarket parts for Wayne, Heil, Scorpion, G &H, Pioneer, Leach, Galbreath, Safety Vision and Labrie refuse bodies and Schwarze street sweepers. Fleet Services and Purchasing recommend awarding the contract to the lowest priced, responsive and responsible bidders: Arizona Refuse Sales; Balar Holding, dba Balar Equipment; Lacal Equipment, Inc.; McNeilus Truck & Mfg.; Southwest Sweeper Sales Inc.; Wastebuilt Southwest, LLC, dba Stepp Equipment; Wastequip Mfg. Co., LLC; Wayne Engineering; and Western Refuse & Recycling Eq., Inc.; at $850,000 annually, based on estimated requirements. *6-c 14-0284 Three (3)-Year Term Contract for Phlebotomy Services for the Police Department (Citywide) The contract will provide phlebotomist services as required by the Police Department. Technicians draw blood samples from suspected impaired motor vehicle operators and or persons involved in other criminal investigations. Additional services such as urine sampling, exposure draw and delivery of samples to a laboratory for testing are included as needed. Police and Purchasing recommend awarding the contract to the lowest priced, responsive and responsible bidder, Desert Testing Services, LLC (a Mesa business), at $135,000 annually, based on estimated requirements. *6-d 14-0281 Purchase of Two (2) Replacement Sedans for the Fire and Medical Department (Citywide) Fire and Medical, Dispatch and Deployment has requested the purchase of two sedans in lieu of a replacement pickup truck that has met established criteria and will be sold at auction. The allotted funds for the replacement truck will cover the cost of the two sedans. Fire and Medical and Purchasing recommend authorizing the purchase from an existing Mesa contract with Courtesy Chevrolet, at $42,452.34. This purchase is funded by the Fire and Medical budget. City of Mesa Page 4 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 *6-e 14-0287 Dollar-Limit Increase to the Term Contract for Fire Protective Clothing for the Fire and Medical Department (Citywide) The increase is needed to purchase turnouts for 18 firefighter recruits who started the academy in early March. Replacement of turnout clothing is also required due to unanticipated liner delamination during advanced inspections occurring in garments that are eight and nine years of age. The City replaces turnouts that are older than ten years. Fire and Medical and Purchasing recommend authorizing a dollar-limit increase of $150,000 with United Fire Equipment Company, from $220,000 to $370,000, based on estimated requirements. *6-f 14-0283 Three (3)-Year Term Contract for Alkyd Thermoplastic Striping Material for the Materials and Supply Warehouse (for the Transportation Department) (Citywide) This contract will provide alkyd thermoplastic striping material used for pavement striping of streets and crosswalks for street maintenance and construction for the City. This thermoplastic material lasts much longer than traffic paint. Mesa has taken the lead in bidding this contract as a cooperative contract that includes estimated quantities for the cities of Mesa, Glendale and Yuma. Business Services, Transportation and Purchasing recommend awarding the contract to the lowest priced, responsive and responsible bidder, Sherwin Williams Company, at $197,600 annually, based on estimated requirements. *6-g 14-0282 Purchase of One (1) Replacement Light-Duty Cab and Chassis Service Body Vehicle for the Transportation Department (Citywide) This purchase will provide one replacement extended cab truck equipped with a stake body for use in Transportation Field Operations. The replacement vehicle has met established criteria and will be sold at auction. Fleet Services, Transportation and Purchasing recommend authorizing the purchase from an existing Mesa contract with Berge Ford (a Mesa business), at $48,155.16. This purchase is funded by the Vehicle Replacement Fund. City of Mesa Page 5 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 *6-h 14-0286 Three (3)-Year Term Contract for Mechanical Couplings for the Materials and Supply Warehouse (for the Energy Resources Department) (Single Bid) (Citywide) Gas Utility uses mechanical fittings to connect polyethylene pipe in the City's natural gas system for new construction projects and the maintenance and repair of existing gas utilities. Only the Lycofit fitting as manufactured by R.W. Lyall is approved for use in the City of Mesa's natural gas distribution system. Business Services, Energy Resources and Purchasing recommend awarding the contract to the qualified single bidder, R.W. Lyall & Company, Inc., at $33,000 annually, based on estimated requirements. *6-i 14-0288 Three (3)-Year Term Contract for Meter Set Assemblies for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) Gas Utility uses meter set assemblies, which include the preassembled gas regulator, steel piping and meter bar, in the City's natural gas distribution system for new construction projects and the maintenance and repair of existing gas utilities. Business Services, Energy Resources and Purchasing recommend awarding the contract to the qualified single bidder, R.W. Lyall & Company, Inc., at $103,000 annually, based on estimated requirements. *6-j 14-0290 Three (3)-Year Term Contract for Riverview and Player Development Facilities Maintenance Equipment for the Parks, Recreation and Commercial Facilities Department (Citywide) This contract will provide facilities maintenance equipment required for City maintenance of the new facilities at Riverview Park and Baseball Player Development areas including motorized rakes; tow-behind, backpack and handheld blowers; a motorized aerator; string trimmers; walk-behind edger/trimmers; a motorized trash pump; and walk-behind mowers. Parks, Recreation and Commercial Facilities and Purchasing recommend awarding the contract to the lowest priced, responsive and responsible bidders: A & G Turf Equipment, Inc., at $5,940.59; Jacobsen West, at $64,016.13; R & R Products, Inc., at $1,459.19; Simpson Norton Corporation, at $7,252.44; and Tempe Power Equipment, LLC, at $3,010.74; for the combined total award of $81,679.09. This purchase is funded by Enterprise Capital Project Funds, Cubs Spring Training Facility. City of Mesa Page 6 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 7 Take action on the following resolutions: *7-a 14-0277 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Town of Superior for vehicle/fire apparatus maintenance and repair services to be performed by the Mesa Fire Department Maintenance Division. (Citywide) *7-b 14-0280 Approving and authorizing the City Manager to enter into a Solar Services Agreement and a Performance Guarantee Agreement with Solar City for the purchase and sale of solar services through the finance, design, installation, operation and maintenance of a solar panel system for the Red Mountain Police Substation. (District 2) The agreements authorize the purchase of solar energy for twenty (20) years at $0.061 per kilowatt hour from Solar City, as well as the granting of an associated license to Solar City for the construction, operation and maintenance of a solar facility of approximately 169 DC kW on the property. *7-c 14-0302 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County and the Town of Queen Creek to cost share in the development of a design concept report (DCR) for the intersection of Germann Road and Sossaman Road. (District 6) The purpose of the DCR will be to define a recommended configuration and/or grade separation of Germann and Sossaman Roads in the vicinity of the Union Pacific Railroad. It will also allow further stakeholder and public vetting of potential alternatives prior to the identification of a preferred configuration and associated Right of Way. The total estimated cost of the DCR is $150,000 with the City's share to be 1/3 or $50,000. *7-d 14-0305 Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Salt River Pima-Maricopa Indian Community for the sharing of radio communications sites and facilities. (Citywide) *7-e 14-0322 Approving the Third Substantial Amendment to the Annual Action Plan for FY 2011-2012 and authorizing the City Manager to amend, sign and submit the Amendment to the U.S. Department of Housing and Urban Development. (Citywide) City of Mesa Page 7 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 *7-f 14-0325 Approving the First Substantial Amendment to the Annual Action Plan for FY 2012-2013 and authorizing the City Manager to amend, sign and submit the Amendment to the U.S. Department of Housing and Urban Development. (Citywide) *7-g 14-0326 Approving the First Substantial Amendment to the Annual Action Plan for FY 2013-2014 and authorizing the City Manager to amend, sign and submit the Amendment to the U.S. Department of Housing and Urban Development. (Citywide) 8 Discuss, receive public comment, and take action on the ordinances introduced at a prior Council meeting. Any citizen who wants to provide comment should submit a blue card to the City Clerk before the item is voted on. If a citizen wants to comment on an item listed with an asterisk (*), a blue card must be given to the City Clerk before Council votes on the Consent Agenda. *8-a 14-0264 Z14-011 (District 3) Located at the northwest corner of Dobson Road and Broadway Road. (2.14± acres). Site Plan Review and Special Use Permit to allow a vehicle service station. This request will allow the development of a retail store and vehicle service station. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) *8-b 14-0265 Z14-003 (District 4) 345 South Shouse. Located west of the northwest corner of Broadway Road and Gilbert Road. (1 ± acre) Rezone from RM-3 to RM-3-BIZ and Site Plan Modification. This request will allow the development of a multi-residence townhome development. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) City of Mesa Page 8 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 *8-c 14-0266 Z14-013 (District 6) The 8600 block of East Desert Lane (south side) and the 8600 block of East Medina Avenue (north side). Located east of Hawes Road and south of Baseline Road. (7.2± acres) Rezone from AG to RSL4.5-PAD. This request will allow the development of single residences. (PLN2013-00616) Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) 9 Take action on the following subdivision plat: *9-a 14-0308 "The Groves of Hermosa Vista II" (District 1) 2000 to 2100 blocks of East Mallory Street (south side) and the 2100 block of East Menlo Circle (west end). Located on the SEC of Old Gilbert Road and Mallory Street. 11 RS-15 lots (4± acres). Brent C. Berge and Deborah I. Berge, owners; Traver Jones, Kimley-Horn and Associates, Inc., engineer. 10 Adoption of the following Notice of Intention and setting May 19, 2014 as the date of the public hearing: *10-a 14-0299 Notice of Intention to Adjust Utility Rates Items not on the Consent Agenda 11 Conduct a public hearing and take action on the following Minor General Plan Amendment and ordinance that was introduced at a prior Council meeting: 11-a 14-0268 GPMinor14-003 (District 5) 529 South Hawes Road. Located south of Broadway Road on the east side of Hawes Road (3.4± acres). Minor General Plan Amendment to adjust the boundaries of the existing Mesa 2025 General Plan Land Use Designation from MDR 6-10 to MDR 10-15. This request will allow the development of townhomes. Staff Recommendation: Adoption P&Z Board Recommendation: Adoption (Vote: 5-0, Boardmembers Hudson and Johnson absent) City of Mesa Page 9 Printed on 4/3/2014 City Council Meeting Agenda - Final April 7, 2014 11-b 14-0267 Z14-010 (District 5) 529 South Hawes Road. Located south of Broadway Road on the east side of Hawes Road. (3.4± acres) Rezoning from R-3-PAD to R-3-PAD and Site Plan Modification. This request will allow the modification of the proposed residential development and the associated PAD Ordinance. Staff Recommendation: Approval with Conditions P&Z Board Recommendation: Approval with Conditions (Vote: 5-0, Boardmembers Hudson and Johnson, absent) 12 Conduct a public hearing on the License and Use Agreement with Matheson Tri-Gas, Inc., and take action on the following resolution: 12-a 14-0303 A resolution approving and authorizing the City Manager to enter into a Right-of-Way License with Matheson Tri-Gas, Inc., for the installation, operation and maintenence of an industrial pipeline for conveyance of nontoxic, nonflammable gas, such as nitrogen gas, within the City right-of-way and easements for industrial users. The proposed, non-exclusive agreement has a twenty five year combined term. (District 6) 13 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 14 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 10 Printed on 4/3/2014