City Council

City of Mesa Council Chambers 57 E. First Street City Council Meeting Agenda - Final Monday, June 2, 2014 5:45 PM CITIZEN PARTICIPATION All citizens are permitted and encouraged to speak on agenda items . If you are interested in speaking on an agenda item, please fill out a blue card in the back of the room and give it to the City Clerk. When the Council considers the item, you will be called to the podium to provide your comments. The City of Mesa is committed to making its public meetings accessible to persons with disabilities. For special accommodations , please contact the City Manager’s Office at (480) 644-3333 or AzRelay 7-1-1 at least 48 hours in advance of the meeting. CONSENT AGENDA All items listed with an asterisk (*) will be considered as a group by the City Council and will be enacted with one motion. There will be no separate discussion of these items unless a Councilmember or citizen requests, in which event the item will be removed from the Consent Agenda and considered as a separate item. If a citizen wants an item removed from the consent agenda, a blue card must be completed and given to the City Clerk prior to the Council’s vote on the consent agenda. Mayor Alex Finter Vice Mayor Chris Glover - District 4 Councilmember Dave Richins - District 1 Councilmember Terry Benelli - District 2 Councilmember Dennis Kavanaugh - District 3 Councilmember David Luna - District 5 Councilmember Scott Somers - District 6 City Council Meeting Agenda - Final June 2, 2014 Roll Call (Members of the Mesa City Council will attend either in person or by telephone conference call) Pastor David Land, New Life Assembly of God Pledge of Allegiance Mayor's Welcome Awards, Recognitions and Announcements 1 Take action on all consent agenda items. Items on the Consent Agenda *2 14-0594 Approval of minutes of previous meetings as written. 3 Take action on the following recommedations made by the Judicial Advisory Board. *3-a 14-0571 Reappointment of City Magistrate Elizabeth Arriola to a four-year term beginning July 1, 2014 and ending June 30, 2018. *3-b 14-0572 Reappointment of City Magistrate Michelle Lue Sang to a four-year term beginning July 1, 2014 and ending June 30, 2018. 4 Take action on the following liquor license applications: *4-a 14-0587 Luke Greenway Post 1 - The American Legion This is a one-day fraternal event to be held on Wednesday, June 18, 2014 from 11:00 A.M. to 9:00 P.M., at 4155 East Virginia Street. (District 5) *4-b 14-0588 East Valley Cafe A restaurant that serves breakfast, lunch and dinner is requesting a new Restaurant License for East Valley Café, LLC, 6102 East Main Street - Jose Donoza-Rojo, agent. There is no existing license at this location. (District 2) City of Mesa Page 2 Printed on 5/29/2014 City Council Meeting Agenda - Final June 2, 2014 *4-c 14-0589 QuikTrip 419 A convenience store with a fueling station is requesting a new Beer and Wine Store License for QuikTrip Corporation, 2026 West Broadway Road - Troy DeVos, agent. This is new construction. (District 3) 5 Take action on the following contracts: *5-a 14-0579 One-Year Renewal of the Term Contract for GPS Equipment and Offender Monitoring Services for the Municipal Court (Citywide) This contract provides GPS tracking equipment and monitoring services for the Municipal Court, including all material, labor and services. GPS enabled ankle bracelets and monitoring services are used for pre-trial release in the In-Custody Courtroom at the Court. Municipal Court and Purchasing recommend authorizing a one-year renewal using the Arizona Supreme Court, Administrative Office of the Courts cooperative contract with B.I., Incorporated, at $55,000 annually, based on estimated requirements. *5-b 14-0582 Three-Year Term Contract for Painting Services Citywide as requested by the Facilities Maintenance Department (Citywide) This contract will provide qualified journeyman painters and painter's helpers, and all tools and transportation to perform painting and necessary surface preparation on various City projects as directed by the City. The awarded vendors will be placed on the City's Pre-Qualified Painting Contractors List, and be eligible to competitively quote for City painting projects. The evaluation committee recommends awarding the contract to the highest scored proposals from Diamond Ridge Development Corporation, Skyline Builders & Restoration, Inc., East Valley Disaster Services, Inc. (a Mesa business), AO Painting, Inc., and Ghaster Painting & Coatings, Inc., not to cumulatively exceed $950,000 annually, based on estimated requirements. City of Mesa Page 3 Printed on 5/29/2014 City Council Meeting Agenda - Final June 2, 2014 *5-c 14-0585 Purchase of Roofing Repairs and Recoats for Four City of Mesa Buildings as requested by the Facilities Maintenance Department (Districts 4 and 5). This contract will provide a contractor to repair and recoat several City buildings including Arizona Museum of Natural History Annex, City Plaza Building, Mesa Red Mountain Library and the Mesa Central Warehouse. These repairs and recoats are needed for life cycle maintenance. Facilities Maintenance and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Sprayfoam Southwest, Inc., dba Roofing Southwest, at $220,716.75. *5-d 14-0577 Wastewater Line Video Inspection (Citywide) This project is an annual contract to perform the required video inspections on City capital improvement projects and private development projects for the upcoming fiscal year, in accordance with Title 18 of the Arizona Administrative Code. This contract will allow the City to effectively inspect wastewater lines being accepted into the City wastewater system for maintenance. Recommend award to the lowest, responsible bidder, Storm Water Pros, LLC, in the amount of $122,500.00, plus an additional $12,250.00 (10% allowance for change orders), for a total award of $134,750.00. These services are based on estimated annual requirements and will be charged to the individual Wastewater Capital Projects for which the wastewater line video inspection is performed. *5-e 14-0566 One-Year Renewal of the Term Contract for Landscape Maintenance of Medians and Right-of-Way in Section V for the Transportation Department (District 4) The contract furnishes all supervision, labor and equipment to provide landscape maintenance of parkway medians and right-of-way areas owned by the City in an area designated as Section V. Transportation and Purchasing recommend authorizing a one-year renewal with Environmental Earthscapes, Inc., dba The Groundskeeper, at $123,818.91 annually, based on estimated requirements. City of Mesa Page 4 Printed on 5/29/2014 City Council Meeting Agenda - Final June 2, 2014 *5-f 14-0584 One-Year Renewal of the Term Contract for Landscape Maintenance for Parkway Medians and Rights-of-Way in Section II for the Transportation Department (Districts 2, 3 and 4) The contract furnishes all supervision, labor and equipment to provide landscape maintenance of parkway medians and right-of-way areas owned by the City in an area designated as Section II. Transportation and Purchasing recommend authorizing a one-year renewal with Environmental Earthscapes, Inc., dba The Groundskeeper, at $214,807.80 annually, based on estimated requirements. *5-g 14-0580 Dollar-Limit Increase to the Term Contract for City of Mesa's Website Redesign and Annual Maintenance/Hosting as requested by the Public Information and Communications Department (Citywide) Council previously approved the contract to purchase the City of Mesa's Website Redesign. Several City departments have unique and separate websites. The increase is to redesign three of these sub-sites for the Arizona Museum of Natural History, Falcon Field Airport and the Library. There will also be ongoing annual costs for maintenance and hosting for these websites. Public Information and Communications, and Purchasing recommend authorizing a one-time dollar-limit increase of $56,199 with Vision Internet, increasing the contract amount from $132,270 to $188,469; and an annual dollar-limit increase of $14,199, increasing the contract amount for Years 2 through 5, from $7,800 to $21,999 per year. *5-h 14-0583 One-Year Renewal of the Term Contract for Cleaning and Repair Services of Fire Personal Protective Clothing and Equipment for the Fire and Medical Department (Citywide) This contract provides cleaning and repair services of Fire Personal Protective Equipment per National Fire Protection Association standards . This extends the longevity of the equipment and ensures the health and safety of the firefighter while performing their duties. Fire and Medical and Purchasing recommend authorizing a one-year renewal with ECMS, Inc., at $125,000 annually, based on estimated requirements. City of Mesa Page 5 Printed on 5/29/2014 City Council Meeting Agenda - Final June 2, 2014 *5-i 14-0592 Purchase of 911 Dispatch Console Furniture for Mesa Fire and Medical Department Dispatch (Citywide) This purchase will provide 911 Dispatch Console Furniture for Mesa Fire and Medical Dispatch to accommodate two new dispatch positions. Fire and Medical and Purchasing recommend authorizing the purchase using the Pima County cooperative contract with Phoenix Interior Solutions, at $31,890.01. *5-j 14-0581 Dollar-Limit Increase to the Term Contract for Odor Control Service for the Water Resources Department (Sole Source) (Citywide) This service is an important component of the City's odor control efforts for the Cubs Spring Training facility and Riverview Park area. The increase is needed for the current hydrogen peroxide dosage of 220 gallons per day; instead of 85 gallons per day as originally estimated based on the odor and flow data collected in March 2011. Water Resources and Purchasing recommend authorizing a dollar -limit increase with the sole source vendor, U.S. Peroxide, LLC, at $30,000 for Year 1, from $71,000 to $101,000; and an increase of $75,000 for Years 2 and 3, from $45,000 to $120,000; annually, based on estimated requirements. *5-k 14-0590 Line Clearance and Tree Trimming Services for the Southeast Quadrant of Mesa's Electric Service Area for the Energy Resources Department (District 4) This contract provides services to keep the trees and vegetation clear of high voltage electric transmission, primary and secondary distribution lines, and secondary service drops. This is to maintain safety and minimize and prevent electric service outages for customers in the southeast quadrant of the Mesa's Electric Service Area. Energy Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Asplundh Tree Expert Co., at $75,580.22. City of Mesa Page 6 Printed on 5/29/2014 City Council Meeting Agenda - Final June 2, 2014 *5-l 14-0578 Three-Year Term Contract for 15kV Aluminum Electrical Cable for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide) This contract will provide aluminum electrical cable used in underground installations to distribute 4kV and 12kV primary power between electrical substations and distribution transformers. The cable is used in new construction and overhead-to-underground conversion projects. Energy Resources and Purchasing recommend awarding the contract to the lowest, responsive and responsible bidder, Western United Electric Supply Corp., at $324,765.00 annually, based on estimated requirements. *5-m 14-0573 Approving and authorizing the City Manager to enter into the FY 14/15 Annual Agreement with Visit Mesa for the transfer of agreed upon Transient Occupancy Tax funds used to promote tourism and convention activities as well as specific community/civic events and sports that bring visitors to Mesa. (Citywide) 6 Take action on the following resolutions: *6-a 14-0586 Authorizing and supporting the submittal of a grant application by City of Mesa Police Department to the Tohono O'odham Nation for $28,574 to support the Rape Aggression Defense (R.A.D.) Community Education and Training program. *6-b 14-0567 Approving and authorizing the City Manager to accept funds made available through the Federal Emergency Management Agency (FEMA). The Agreement provides $331,968 for Security-temperature controlled drug boxes with WiFi security card access. (Citywide) *6-c 14-0576 Extinguish 5-foot public utility easement at 1429 E. Flossmoor Avenue, located north of Southern Avenue and east of Stapley Drive. (District 4) *6-d 14-0607 Approving and authorizing the City Manager to enter into a Foreign Trade Zone Operator's Agreement for Foreign Trade Zone 221 with GTAT Corporation. (District 6) This agreement will allow for the operation of a manufacturing facility for the production, storage, manufacturing and transport of sapphire material at 3740 South Signal Butte Road; Foreign Trade Zone 221. City of Mesa Page 7 Printed on 5/29/2014 City Council Meeting Agenda - Final June 2, 2014 *6-e 14-0504 Levying the amount to be raised by a Secondary Property Tax and the rate upon each one hundred dollars ($100) of assessed valuation of property subject to taxation within the City of Mesa for the fiscal year ending June 30, 2015. (Citywide) 7 Discuss, receive public comment, and take action on the following ordinance: *7-a 14-0513 Amending the Mesa Zoning Ordinance; Title 11 of the Mesa City Code; Chapters 6, 7, 8, 31 and 58 regarding the zoning districts that allow tattoo parlors and body piercing salons, and deleting criteria for the requirement of Council Use permits of same, and providing penalties for violations. (Citywide) Staff recommendation: Approval P&Z Board recommendation: Approval (Vote: 3-1, Boardmembers Clement, Hudson and Johnson absent) Items not on the Consent Agenda 8 Conduct a public hearing concerning the Home Rule adjustment to the State expenditure limitation. 9 Items from citizens present. (Maximum of three speakers for three minutes per speaker). 10 Adjournment. The Council may vote to hold an executive session for the purposes of obtaining legal advice from the City Attorney (A.R.S. §38-431.03A(3)) or to discuss and instruct the City Attorney regarding the City’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. §38-431.03A(4)) City of Mesa Page 8 Printed on 5/29/2014