BOARD OF HEALTH

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes BOARD OF HEALTH Ruthie Burich-Weatherly, Caroline Gomez-Tom, Bria Grant, Ald. Chantia Lewis, Dr. Ian Martin, Julia Means, LaNelle Ramey, Ericka Sinclair, and Wujie Zhang Tuesday, November 10, 2020 5:30 PM VIRTUAL MEETING This is a virtual meeting. Please join from your computer, tablet or smart phone using the link provided below or by calling the number provided: https://global.gotomeeting.com/join/762935533 +1 (408) 650-3123, Access Code 762-935-533 1. Call to Order 2. Roll Call Present: Ruthie Burich-Weatherly, Caroline Gomez-Tom, Bria Grant, Ald. Chantia Lewis, Julia Means, LaNelle Ramey, Ericka Sinclair, and Wujie Zhang Not Present: Dr. Ian Martin 3. Approval of Previous Minutes Board member Means moved approval for October 13, 2020 minutes, seconded by member Zhang. Approved by board. There were no objections. 4. Introduction of new board member Dr. Ian Martin Dr. Martin has a conflict and was not in attendance but provided his resume and introduction to the board to review. 5. Presentation and discussion on electric health records plan from Griselle Torres, DrPH, MPH, MSW; Deputy Commissioner | Policy, Innovation, & Engagement City of Milwaukee Page 1 BOARD OF HEALTH Meeting Minutes November 10, 2020 a. Presentation b. Questions and discussion Dr. Griselle Torres, Deputy Commissioner of Policy, Innovation, and Engagement Branch of the Health Department, gave a presentation on the decision-making and implementation process of MHD’s procurement of an Electronic Health Record System. The EHR system was selected through a department-wide collaborative process to ensure consistent documentation, automate quality improvement processes and enable data analysis across programs to measure the value and number of services provided across the department. Patagonia was selected and CARES Act dollars were leveraged to purchase. The department is in the process of purchasing and finalizing contracts, with expected implementation to begin in 2021. Board was then able to ask questions to Dr. Torres. 210144 Communication relating to those documents submitted to the Board of Health for its meeting of November 10, 2020. Attachments: BOH_Nov20_PIE Presentation Milwaukee Survey SOW and Cost 2020-10-26 SHORT Bio for Dr. Ian Martin WVU 28Aug2017 Written Statement for 11-10-2020 BoH Meeting 6. Mental Health Needs Assessment Survey Proposal by Lisa Dowling from Polco National Research Center a. Introduction by Ald. Chantia Lewis b. Presentation and questions from the board Ald. Lewis invited Lisa Dowling from Polco National Research Center to present a scope of work to conduct a Mental Health Needs Assessment Survey in Milwaukee to examine community mental health needs in the face of the COVID-19 pandemic. Polco is proposing to conduct a hybrid of mail and digital surveys with a representative sample of the community and work collaboratively with members of the Board to develop questions. The board or a subcommittee will be expected to manage and execute the collaboration with Polco. Board member Grant motioned to approve Ald. Lewis’ proposal to move forward with creating a resolution for the Common Council to allocate funds to this project. Member Ramey seconded. Approved by the board. There were no objections. 7. Written communication from the Commissioner City of Milwaukee Page 2 BOARD OF HEALTH Meeting Minutes November 10, 2020 a. Questions Interim Commissioner Jackson provided written updates on the Health Department. DER is putting together a panel to review applicants for the Commissioner position. The health department has been offered a billboard off 1-94 & S 6th Street to use for COVID-19 messaging and would appreciate the board’s ideas on what could go on that billboard. The commissioner is also requesting the board’s input and support in coordinating MHD’s COVID-19 response with the State, as there is not currently a coordinated communication strategy. Board members will set up a meeting with Commissioner Jackson to discuss this coordination and what is already happening. Additional suggestions included writing a letter from the board to support COVID-19 communications, or involving members of the press. 8. Milwaukee Health Department branch collaboration updates a. Presentation and discussion from BOH members on branch collaborations Item postponed to December’s meeting 9. Reminder of 2021 meeting schedule -- Change to be implemented in January 2021. 10. Future Agenda Items COVID-19 Response Discussion and Collaboration opportunities 11. Adjournment Board Member Gomez-Tom motioned to adjourn, member Zhang seconded. Board Approved. No objections. In the event that Common Council members who are not members of this committee attend this meeting, this meeting may also simultaneously constitute a meeting of the Common Council or any of the following committees: Community and Economic Development, Finance and Personnel, Judiciary and Legislation, Licenses, Public Safety and Health, Public Works, Zoning, Neighborhoods & Development, and/or Steering and Rules. Whether a simultaneous meeting is occurring depends on whether the presence of one or more of the Common Council member results in a quorum of the Common Council or any of the above committees, and, if there is a quorum of another committee, whether any agenda items listed above involve matters within that committee’s realm of authority. In the event that a simultaneous meeting is occurring, no action other than information gathering will be taken at the simultaneous meeting. Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the Milwaukee Health Department's ADA Coordinator: Rocio Serna at 414-305-6451, (FAX)286-5990, (TDD)286-2025 or by writing to the Coordinator at Room 205, City Hall, 200 E. Wells Street, Milwaukee, WI 53202. City of Milwaukee Page 3 BOARD OF HEALTH Meeting Minutes November 10, 2020 Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying. City of Milwaukee Page 4