CAPITAL IMPROVEMENTS COMMITTEE

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes CAPITAL IMPROVEMENTS COMMITTEE ALD. JOSEPH DUDZIK, CHAIR Ald. Robert Bauman, Ald. Michael Murphy, Ghassan Korban, Martin Matson, Mark Nicolini, and Mariano Schifalacqua Staff Assistant: Tobie Black, 286-2231; Fax: 286-3456, tblack@milwaukee.gov Fiscal Planning Specialist: Kathleen Brengosz, 286-3926, kbreng@milwaukee.gov Wednesday, March 2, 2011 9:00 AM Room 301-B, City Hall Meeting called to order at 9:02 a.m. Members Present: 7- Gerard Froh (Ald. Murphy Alternate), Jeffrey Mantes, Michael Daun (W. Martin Morics Alternate), Mark Nicolini, Ald. Robert Bauman, Ald. Joseph Dudzik and Mariano Schifalacqua Excused: 0 Also present: Kathleen Brengosz, Fiscal Planning Specialist Venu Gupta, Department of Public Works 1. Review and approval of the minutes of the February 9, 2011 meeting. Minutes were approved as written. 2. Presentation of the Condition Report by Recreational Facilities-Department of Public Works. Individuals appearing: Venu Gupta, Department of Public Works Paul Fredrich, Facilities Manager, Department of Public Works Len Moye, Operations Manager, Department of Public Works Sean Shutten, Project Manager, Department of Public Works Mr. Gupta said that the Department of Public Works has started a program to evaluate the condition of the recreational facilities. He also said that the department is planning to include Recreational Facilities to be included in the overall facilities management plan in the 2012 budget. Mr. Fredrich and Mr. Moye presented a PowerPoint presentation (please see the attachment to Common Council File 101154) Mr. Fredrich mentioned that Milwaukee Public Schools is responsible for maintenance of certain recreational facilities and the City of Milwaukee is responsible City of Milwaukee Page 1 CAPITAL IMPROVEMENTS Meeting Minutes March 2, 2011 COMMITTEE for replacing recreational facility buildings and equipment when necessary. Ald. Dudzik asked what dollar amount Milwaukee Public Schools puts into the maintenance of the recreational facilities. Mr. Fredrich said that he would find the dollar amount. Mr. Froh asked if there is any way to merge DPW's information on recreational facilities with MPS' information. He said that it was possible and is something DPW should consider doing. Ms. Brengosz asked if the department works with Environmental Engineering to remove surfaces where there are flooding issues. Mr. Fredrich said that the department does not work specifically with Environmental Engineering but instead seeks to minimize the amount of pervious surfaces when new green spaces or tot lots are designed. Once that is accomplished, that information is shared with Environmental Engineering. Mr. Schifalacqua asked if the funding for Recreational Facilities is from cash, borrowing, or a combination of the two. Mr. Nicolini says that the funding amount is borrowed. Ald. Dudzik asked if there has there been any effort to return to having naming rights for parks. Mr. Fredrich said that there have been projects recently with neighborhood groups, including the Hartung Park Neighborhood group. He said that the city does not have the resources or staff to engage in a marketing plan to seek help from different groups, but the department is willing to work with groups when it is approached. Ald. Dudzik asked the question: if MPS tries to end the joint ventures with the city, does the city have the ability to maintain the facilities without the assistance of MPS. Mr. Mantes said that the city does not currently have the resources to take over the maintenance and would have to increase staffing to do so. He also said that the city has previously obtained grants to assist with the greening of playfields. Ald. Dudzik asked if the Health Department has any information on grants available for the maintenance of facilities since there is a health component to them. Mr. Fredrich said that DPW could investigate this with the Health Department. Ms. Brengosz asked what percentage of recreational facilities is not currently ADA (Americans with Disabilities Act) compliant. Mr. Moye said that 68 percent are ADA compliant. Three of the facilities need to be improved as a whole to be compliant, and six of the facilities will have to be equipped with wheelchair ramps in the near future. 3. Discussion of the scheduling of subcommittee meetings. Individual appearing: Jim Owczarski, Deputy City Clerk Mr. Brengosz says that the departments' budget requests are due on the 28th of March, with gives the committee two and a half weeks for the scheduling of subcommittee meetings before Capital Budget Presentations. Mr. Schifalacqua said that he thought that it would be better for the committee to hear City of Milwaukee Page 2 CAPITAL IMPROVEMENTS Meeting Minutes March 2, 2011 COMMITTEE the presentations, meet in subcommittees, and then prepare a budget to be submitted to the Mayor. He said that he feels that the subcommittees would need to meet with departments to obtain all the information that they need. March 28-April 13- Subcommittees would meet. April 14-19- Capital Budget Presentations would occur. April 20 to May 28- Budget is prepared by the committee to be presented to the Mayor. Mr. Daun said that he would emphasize having some flexibility with regard to meeting in the restricted period of time before the budget presentations. He asked what would exclude the subcommittee from needing to be noticed and public. Mr. Owczarski said that the City Attorney should be consulted for clarification for the subcommittees. Mr. Brengosz said that the heads of the subcommittees could meet themselves with department heads. Mr. Daun said that he would like to meet with the City Attorney to come up with a structure for the subcommittees that follows the law but allows the subcommittees to function in a timely manner. 4. Presentation of the Capital Budget Presentation Schedule. Ms. Brengosz presented the Capital Budget Hearing Schedule (please see the attachment to Common Council File 101154) Mr. Daun asked if the Department of City Development's report would include Tax Incremental Districts. Mr. Nicolini said that he thought that the TIDs had been removed from the purview of the Capital Improvement Committee. He said that the committee may want to focus on items that are tax-levy supported. Ald. Dudzik said that he would review the resolution that created the committee to determine exactly what the scope of the committee is. Ms. Brengosz said even though the economic development aspects of DCD's budget do not necessarily fall under the purview of the committee, it is a significant portion of the city's capital budget. She said that it would be worthwhile to be aware of what is going on in that department's capital budget. 5. Set next agenda. Scheduling of subcommittees Condition Report Presentation from Underground Conduit and Communications Meeting adjourned at 10:03 a.m. Staff Assistant Tobie Black This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 3