CAPITAL IMPROVEMENTS COMMITTEE

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes CAPITAL IMPROVEMENTS COMMITTEE ALD. ROBERT BAUMAN, CHAIR Ald. Nik Kovac, Ald. Michael Murphy, Ghassan Korban, Martin Matson, Mark Nicolini, and Mariano Schifalacqua Staff Assistant: Linda Elmer, 286-2231 Fax: 286-3456, lelmer@milwaukee.gov Fiscal Planning Specialist: Kathleen Brengosz, 286-3926, kbreng@milwaukee.gov Monday, November 24, 2014 9:00 AM City Hall, Room 301-B 1. Review and approval of the minutes of the October 24, 2014 meeting. Meeting convened: 9:17 A.M., Mr. Glenn Steinbrecher present for Mr. Matson; Mr Korban arrived at 9:23 A.M. Member excused: Mr. Nicolini Mr. Schifalacqua moved for approval of the minutes. There were no objections. 2. Presentation of the Milwaukee Public Library Condition Report. Ms. Paula Kiely discussed the condition of the Milwaukee Public Library (MPL) Buildings. Ms. Kiely said that the grand opening of the East library was held on Nov. 22, 2014. She said the event was attended by over 2,000 people. She invited the committee to tour the new library. Ms. Kiely said that MPL is progressing on its facilities plan and that two libraries (Villard and East) have been replaced with mixed use facilities. She said Tippecanoe is in the design phase of a renovation project and that proposals have been received for the replacement Forest Home and Mill Road. Ms. Taj Schoening said that MPL has 13 buildings that range in age from brand new (East) to over 100 years (Central). She said the library serves over 2 million visitors each year. She said that MPL’s facilities condition assessment uses a predictive model for capital renewal and replacement based on the standard service life of individual components and buildings as well as physical inspections. She said other considerations include the condition of the component, the placement of the building, the use pattern of the space and whether it is functionally adequate for staff and the public. Ms. Schoening described MPL’s three condition related priorities. Priority 1 is critical, needing attention within 1 year; Priority 2 is necessary, needing attention in 2 to 5 years; Priority 3 is recommended, needing attention in 6 to 10 years. Ms. Schoening said that MPL uses in house staff and private contractors for repairs and preventative maintenance. She said that supervisors and staff regularly monitor facility condition. Ms. Schoening discussed the major mechanical, building envelope and interior components of the Central Library. She said that 5 air handling units installed in 1955 are in the 6 year capital plan. She said façade repairs began in 2006 and are anticipated to be completed by 2016. Additional roof replacements will take place from 2015 through 2018. She said MPL has prioritized the public spaces for renovation and modernization. She also said the Library Foundation is able to raise private dollars to assist with improvements. MPL has 12 branch libraries and one express vending library. Ms. Schoening discussed the major mechanical, building envelope and interior components of the branch libraries. She said that Atkinson and Zablocki are worth upgrading and City of Milwaukee Page 1 CAPITAL IMPROVEMENTS Meeting Minutes November 24, 2014 COMMITTEE modernizing so HVAC and electrical systems were replaced. Tippecanoe is scheduled for renovation. She said there are four libraries that still have original HVAC systems which are part of MPL’s replacement program. She said that even though Capitol and Mill Road are on the replacement program, carpeting was replaced in the meeting rooms because it was in really terrible condition. Ms. Schoening discussed the replacement plans for Mill Road, Forest Home, Capitol, and King. She said that all four will be replaced with mixed use facilities. She said the Library Board will choose a developer for Mill Road in December. 3. Presentation of the Health Department Condition Report. This matter was taken up last on the agenda. Ms. Rowe discussed the condition of the Health Department’s facilities. She said that DPW performed an assessment of the Health Department’s facilities using the FCAP system. She said the assessment, with a few slight revisions, was used as the basis for the 2015 capital request. She said that the 2015 Budget funded $366,000 of an $833,000 capital request. She will be meeting with DPW soon to re-prioritize the facility condition assessment report and identify which projects will be delayed. She said one of the biggest issues for 2015 is the upgrade and implementation of building automation systems at all three buildings. She said funding was not provided to do them all. Ms. Rowe said that a vacancy is making it difficult to keep up with maintenance. Ms. Rowe said that uncertainties regarding the replacement of the Mill Road library were making it difficult to plan and prioritize projects at the Northwest Health Center. Ald. Kovac said that one of the proposals for the Mill Road Library combined the library and the Health Center into a new building. He said that the site is awkwardly laid out with the library and the health center forming an “L” around a business that occupies the corner of 76th and Mill. He said that a combined facility makes more sense than the current layout, but that he wasn’t sure it would be the best opportunity for a mixed use library. Mr. Schifalacqua asked if the health center building was still serviceable. Ms. Rowe said that it is one of the Health Department’s newer buildings, but that it is not of the same quality as the older buildings. She also said that the layout of the building presents some challenges for providing services to the public. She added that because of changing demographics and morbidity rates, the northwest side may become one of the Health Department’s higher serviced areas. 4. Presentation of the Fire Department Condition Report. This item was taken up second on the agenda. Mr. Dale Schwark discussed the condition Fire Department’s facilities. He said the average age of the department’s structures is 58 years with a range from 16 years to 142 years old. He said 4 structures are between 0 and 25 years, 17 are between 26 and 50 years, 9 are between 51 and 75 years, 3 are between 76 and 100 years and 8 structures are over 100 years old. He said that in 2012 the Fire Department developed a 6 year and a 20 year plan for facility maintenance. He said the plan focus in the early years is building envelopes, including roofs, windows, doors and tuck-pointing. He said that the Fire Department began working with DPW in September to evaluate the fire houses using the FCAP system. Mr. Schwark said that based on the apparatus floor study from 2012 the floors at Engines 3, 6, and 7 have been shored and currently all the floors are up to code. Additional work may be required. Mr. Schwark anticipated that the auxiliary generator project would be complete in 3 to 5 years. Regarding the fire repair shop, Mr. Schwark said that the Fire Department will be looking for a suitable site to construct a new repair facility instead of constructing an annex just north of the City of Milwaukee Page 2 CAPITAL IMPROVEMENTS Meeting Minutes November 24, 2014 COMMITTEE existing shop. Mr. Schifalacqua requested that the condition of capital funded apparatus be included in future reports. 5. Presentation of the Police Department Condition Report. This matter was taken up third on the agenda. Mr. Rick Moore discussed the condition of the Police Department (MPD) facilities. He said that the Police Department worked with DPW to complete an assessment of the MPD’s facilities using the FCAP system. He said the assessment has been used as the basis for the department’s capital request for district stations for three years. Mr. Sean Schutten provided an update of the FCAP assessment for MPD buildings. He said that MPD has 12 facilities with approximately 670,000 square feet and a current replacement value of $180 million. He said that the average building age is 51 years. He also said the average age is skewed upward by three buildings that are significantly older than the rest; a storage building, the evidence warehouse and the flammable warehouse. The Safety Academy is a combined use facility shared with the Fire Department and DPW. DPW maintains the exterior, the HVAC equipment, and the electrical system. The interior is divided between the Police Dept. and the Fire Dept. by percentage of use. The Police substation at Avenues West and a police vehicle storage facility are leased. Ald. Bauman noted that the Avenues West substation was built in the 1890’s. Mr. Schutten said that DPW’s initial review of the facilities was in 2012. He said that in subsequent years DPW has met with the Police Dept. to determine if any projects have occurred that were not initially identified that would result in a re-prioritization of other projects. He said that cost and scheduling are updated each year. He said that the 20 year projections include an inflationary increase every year, so the funding listed in the FCAP report is not in present value. Mr. Moore discussed the renovation of the Police Administration Building (PAB). He said requested funding for 2015 was less than anticipated because some of the earlier, more complex phases took longer than anticipated. Planning will continue in 2015 for Phase 4 (3rd floor). 2015 will also include some asbestos removal. He said the 5th floor, which includes the jail, should be complete by early December. Construction on the 4th floor is expected to begin in late spring 2015. Mr. Moore said that the whole project is expected to take 9 years and cost approximately $58 million. Mr. Moore discussed the 3rd District Police Station parking deck. He said the upper level of the deck has failed significantly and has been closed for about 3 ½ years. He said that parking deck repairs were included in the 2015 Budget. The project is currently being litigated. Depositions will be taken in mid-January. He said it will likely go to trial sometime in 2015. Mr. Schutten discussed projects at other district stations that were funded for 2015 including pavement replacement at the 2nd District, the replacement of rooftop AC units at the 7th District, new windows at the Neighborhood Task Force, and a new generator tank at the Radio Repair Shop. Mr. Schutten said DPW has been tracking unfunded projects and using that information to reprioritize capital requests. Mr. Schifalacqua asked about the status of the Safety Academy Expansion project. Mr. Moore said that MPD recently discussed the status of the Grey’s Conference Center facility with the Department of City Development. He said that MPD’s 2016 capital request would likely include funding for a comprehensive planning process that includes MPD, MFD and DPW. The planning would determine each department’s training requirements, determine necessary funding, and propose implementation schedules. 6. Review and approval of the 2015 schedule of meetings. City of Milwaukee Page 3 CAPITAL IMPROVEMENTS Meeting Minutes November 24, 2014 COMMITTEE Ald. Bauman announced that the December 15th meeting has been cancelled and that the next meeting is scheduled for January 22nd, 2015. Ald. Kovac moved to approve the 2015 meeting schedule. There were no objections. Meeting adjourned: 9:59 A.M. This meeting will be webcast live at www.milwaukee.gov/channel25. Members of the Common Council and its standing committees who are not members of this committee may attend this meeting to participate or to gather information. Notice is given that this meeting may constitute a meeting of the Common Council or any of its standing committees, although they will not take any formal action at this meeting. Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the City Clerk's Office ADA Coordinator at 286-2998, (FAX)286-3456, (TDD)286-2025 or by writing to the Coordinator at Room 205, City Hall, 200 E. Wells Street, Milwaukee, WI 53202. Limited parking for persons attending meetings in City Hall is available at reduced rates (5 hour limit) at the Milwaukee Center on the southwest corner of East Kilbourn and North Water Street. Parking tickets must be validated in the first floor Information Booth in City Hall. Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at www.milwaukee.gov/lobby. City of Milwaukee Page 4