FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MICHAEL J. MURPHY, CHAIR Ald. Nik Kovac, Vice-Chair Ald. Milele A. Coggs, Ald. Joe Dudzik, and Ald. Ashanti Hamilton Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, April 24, 2013 9:00 AM Room 301-B, 3rd Fl., City Hall Amended 4/18/13 Meeting called to order at 9:09 a.m. Also in attendance: Jim Carroll, Legislative Reference Bureau, Mark Nicolini, Budget and Management Division, Martin Matson, Comptroller's Office Present 5 - Murphy, Kovac, Coggs, Dudzik, Hamilton 1. 121774 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 2. 121784 Communication from the Department of Administration relating to approval of changes to certain single or sole source contract amendments. Sponsors: THE CHAIR Individuals appearing: Sharon Robinson, Department of Administration Paul Vorhnolt, Port of Milwaukee Ald. Jose Perez, 12th District Kathy Block, City Attorney's Office City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE Ossie Kendrix, Department of Administration Vince Moschella, City Attorney's Office Tom Tarkowski, Department of Public Works Dan Rotar, Milwaukee Police Department David Henke, ITMD Nancy Olson, ITMD A motion was made by ALD. KOVAC that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 3. 121696 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR There was no report. A motion was made by ALD. DUDZIK that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 4. 121397 A charter ordinance relating to exceptions to bid requirements for city purchases by the commissioner of public works. Sponsors: THE CHAIR Individuals appearing: Ald. Jim Bohl, 5th District Dan Thomas, Department of Public Works Kathy Block, City Attorney's Office Patrick Hartmannn, Department of Public Works Proposed Substitute A was accepted. A motion was made by ALD. COGGS that this Charter Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 121397 A substitute charter ordinance relating to exceptions to bid requirements for city purchases by the commissioner of public works. Sponsors: Ald. Bohl A motion was made by ALD. COGGS that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 5. 121737 Communication from the City Attorney amending the 2013 Positions Ordinance. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 6. 120997 A substitute ordinance relating to the application procedure for grant funds. Sponsors: Ald. Witkowski Individual appearing: Ald. Terry Witkowski, 13th District Proposed Substitute B is accepted. A motion was made by ALD. DUDZIK that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 120997 A substitute ordinance relating to the application procedure for grant funds. Sponsors: Ald. Witkowski City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE A motion was made by ALD. HAMILTON that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 7. 121407 A substitute ordinance relating to city purchases of technology products. Sponsors: Ald. Zielinski The item was held at the request of the sponsor. A motion was made by ALD. DUDZIK that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 8. 121701 A charter ordinance relating to retirement benefits for new city employes. Sponsors: Ald. Murphy The item was held at the request of the City Attorney's Office. A motion was made by ALD. HAMILTON that this Charter Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 9. 121417 A substitute charter ordinance relating to employer contributions to the combined fund of the employes’ retirement system. Sponsors: THE CHAIR Individuals appearing: Rudy Konrad, City Attorney's Office Jerry Allen, Employes' Retirement System Larry Langer, Buck Consultants Tom Hayes, Milwaukee Retiree Association Proposed Substitute C is accepted. City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE A motion was made by ALD. KOVAC that this Charter Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 121417 A charter ordinance relating to employer contributions to the combined fund of the employes’ retirement system. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 10. 121152 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 11. 121559 Substitute resolution authorizing and providing for the sale and issuance of Sewerage System Revenue Bonds for refunding and capital improvement purposes. (Comptroller) Sponsors: THE CHAIR Individual appearing : Richard Li, Comptroller's Office Proposed Substitute A is accepted. A motion was made by ALD. DUDZIK that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE 121559 Substitute resolution authorizing and providing for the sale and issuance of Sewerage System Revenue Bonds for refunding and capital improvement purposes. (Comptroller) Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 12. 121759 Substitute resolution transferring and appropriating up to $50,000 from the 2012 Common Council Contingent Fund for unanticipated operating expenses in the Fire Department. Sponsors: THE CHAIR Individual appearing: Emma , Milwaukee Fire Department A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 13. 121602 Substitute resolution authorizing carryover of certain fund balances from 2012 to 2013 in accordance with Section 65.07(1)(p), Wisconsin Statutes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, Budget and Managment Division A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 14. 121781 An ordinance to further amend the 2013 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE No 0 15. 121782 A substitute ordinance to further amend the 2013 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. KOVAC that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. The committee may thereafter reconvene in open session. Ald. Kovac moves to convene into closed session. Roll call taken at 10:46 a.m. All members present. Other individuals present: Dennis Yaccarino, Mike Brady, Martin Matson, Jim Carroll, Mark Nicolini, Aaron Szopinski, Tom Beamish, Clifton Crump, Mary Turk, Ellen Tangen Ald. Kovac moves to return to open session. Roll call taken at 10:59 a.m. All members present. 16. 121686 Substitute resolution approving design changes in group life insurance benefits for active general City employees and new general City retirees. Sponsors: THE CHAIR Individual appearing: Mike Brady, Department of Employee Relations A motion was made by ALD. DUDZIK that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes April 24, 2013 COMMITTEE 16. 121686 Substitute resolution approving design changes in group life insurance benefits for active general City employees and new general City retirees. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 17. 121687 Substitute resolution directing the Department of Employee Relations to initiate a request-for-proposal process to select a vendor for group life insurance. Sponsors: THE CHAIR Individual appearing: Mike Brady, Department of Employee Relations A motion was made by ALD. KOVAC that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Murphy, Kovac, Coggs, Dudzik and Hamilton No 0 Meeting adjourned at 11:11 a.m. Staff Assistant Tobie Black This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8