FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Wednesday, September 17, 2014 9:00 AM Room 301-B, 3rd. Fl., City Hall Meeting convened at 9:10 a.m. Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski Individuals also present: Martin Matson, Comptroller's Office Jim Carroll, Legislative Reference Bureau Mark Nicolini, Budget and Management Office Director 1. 140626 Communication from the City Comptroller relating to the Audit of the City-wide Payroll Approval Processes. Sponsors: THE CHAIR Individuals appearing: Gregory Lotze, Comptroller's Office Aycha Sirvanci, Audit Manager A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 2. 140637 Communication from the City Comptroller relating to the Audit of System Backup and Recovery Controls for the City of Milwaukee Datacenters Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Audit Manager Gregory Lotze, Comptroller's Office City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE Ald. Coggs joined the committee at 9:24 a.m. A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 3. 140698 Communication from the City Comptroller relating to the audit of 2014 Audit Status Report. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Audit Manager Gregory Lotze, Comptroller's Office A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 9:30 A.M. The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. The committee will then reconvene into open session for the regular agenda. Ald. Hamilton moved that the Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(g), Wis. Stats., for the purposes of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the City is or is likely to become involved. Ayes: Witkowski, Coggs, Hamilton, Dudzik, Kovac The committee convened into closed session at 9:34 a.m. Present: Witkowski, Coggs, Hamilton, Dudzik, Kovac Individuals appearing: Miriam Horwitz, City Attorney's Office Individuals also present: Mark Nicolini, Budget & Management Office Director Dennis Yaccarino, Budget Office John Ledvina, Legislative Reference Bureau City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE Jim Carroll, Legislative Reference Bureau Martin Matson, Comptroller Clifton Crump, Mayor's Office Richard Li, Comptroller's Office Ald. Witkowski moved that the Finance and Personnel Committee convene into open session. There were no objections. The committee convened into open session at 10:02 a.m. 4. 140488 Resolution to authorize up to $1.2 million dollars of contingent borrowing to fund settlement of the claims raised by the plaintiff, Richard Betker, in the lawsuit entitled Richard Betker, et al. v. City of Milwaukee, et al. Sponsors: THE CHAIR Individuals appearing: Miriam Horwitz, City Attorney's Office Richard Li, Comptroller's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 5. 140263 Substitute resolution authorizing the sale and issuance of up to $22,000,000 Water System Revenue Bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 10 A.M. Meeting recessed at 10:03 a.m. Meeting reconvened at 10:11 a.m. 6. 140755 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE Sponsors: THE CHAIR Individuals appearing: David Schroeder, Department of City Development Joan Johnson, Milwaukee Public Library Jim Klajbor, Deputy City Treasurer Joe Plant, Milwaukee Police Department Judith Allen, Department of City Development A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 7. 140561 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. HAMILTON that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 8. 140562 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 9. 140790 Communication from the Department of Employee Relations relating to amending the 2014 Position Ordinance for the reclassification of one vacant position of Fire Paramedic Field Lieutenant to Fire Lieutenant Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 10. 140667 Communication from the Department of Employee Relations relative to administrative corrections to the 2014 Salary Ordinance. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 11. 140714 Substitute resolution amending Common Council Files #131106, 131365 and 131721 relative to the acceptance and funding of the 2014 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: Yvette Rowe, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 12. 140715 Substitute resolution relative to the acceptance and funding of the 2014-15 Family Foundations Comprehensive Home Visiting Grant from the State of Wisconsin Department of Children and Families. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jill Radowicz, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE 13. 140717 Substitute resolution relative to acceptance and funding of the Public Health 706 Teaching Grant from the UW-Milwaukee School of Public Health. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Eric Gass, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 14. 140718 Substitute resolution relative to the acceptance and funding of the 2014-15 Victims and Suspects of Firearm Violence Grant from the Joyce Foundation. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Eric Gass, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 15. 140719 Substitute resolution amending Common Council File #130051 relative to the acceptance and funding of the Community Safety Data Repository Grant from the Wisconsin Partnership Program - University of Wisconsin-School of Medicine and Public Health. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Eric Gass, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 16. 140721 Substitute resolution relative to the acceptance and funding of the Lead Hazard Reduction Demonstration Grant from the Department of City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE Housing and Urban Development (HUD). Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Ms. Rowe said that her office will notify as appropriate prior to the next Common Council meeting on September 23, 2014 if this file should be held or pulled from the Common Council meeting in the event that the grant has not been awarded by then. A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 17. 140693 Substitute resolution authorizing the Department of Employee Relations to enter into an engagement statement with Workforce Health for a pilot nurse practitioner service program. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 18. 140076 Communication from the Department of Employee Relations relating to the 2015 rates for health and dental insurance for active and retired City employees. Sponsors: THE CHAIR Individual appearing: Michael Brady, Department of Employee Relations A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 19. 131255 Communication from the Department of Administration-Budget and Management Division relating to the projected impact of the 2014 Adopted Budget on achievement in 2014 of the performance metrics established as part of the Milwaukee Promise. City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE Sponsors: Ald. Hamilton Individuals appearing: Bryan Rynders, Budget and Management Office Joe Plant, Milwaukee Police Department A motion was made by ALD. HAMILTON that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 20. 140564 A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 21. 140565 A substitute ordinance to further amend the 2014 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 22. 140057 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 Meeting adjourned at 12:38 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes September 17, 2014 COMMITTEE City of Milwaukee Page 9