FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. NIK KOVAC, CHAIR Ald. Joe Dudzik, Vice-ChairAld. Ashanti Hamilton, Ald. Milele A. Coggs, and Ald. Terry L. Witkowski Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Jim Carroll;, 286-8679, jcarro@milwaukee.gov Tuesday, November 18, 2014 9:00 AM Room 301-B, 3rd Fl., City Hall Meeting convened at 9:16 a.m. Present 5 - Kovac, Dudzik, Hamilton, Coggs, Witkowski Individuals also present: Martin Matson, Comptroller Mark Nicolini, Budget & Management Director Dennis Yaccarino, Budget & Management Office Jim Carroll, Legislative Reference Bureau 1. 141127 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Hamilton and Witkowski No 0 Excused 1- Coggs 2. 141129 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, City Purchasing Director Toni Vanderboom, Fire and Police Commission Renee Keinert, Fire and Police Commission Ald. Coggs asked for specific details on what the Fire and Police Commission is City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE doing to make recruits more diverse and reflective of police recruitment list. Ald. Coggs asked for the amount that has been expended on the current police recruitment list and testing process. Ald. Kovac requested for a full cost breakdown of expenditures relative to the contract. A motion was made by ALD. COGGS that this Communication to Finance be HELD IN COMMITTEE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 3. 141128 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director Charles Burki, Milwaukee Police Department A motion was made by ALD. DUDZIK that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 4. 141094 Communication from the Department of Administration - Budget and Management Analysis Division relating to technical corrections to the 2014 Positions Ordinance. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 5. 141218 Communication from the City Attorney’s Office relative to amendments to the titles of Nursery Crew Leader position and the Urban Forestry Technician in the Salary Ordinance pursuant to a settlement agreement. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE No 0 6. 141169 Substitute resolution appropriating $675,000 from the 2014 Common Council Contingent Fund to be expended for costs, claims and other expenditures related to police litigation. Sponsors: Ald. Hamilton Individuals appearing: Miriam Horwitz, Deputy City Attorney Richard Withers, City Attorney's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 7. 141056 A substitute ordinance relating to employee benefits for the position of city laborer. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 8. 140873 A substitute ordinance relating to a periodic property inspection program to monitor properties for compliance with any variance, special use or limited use, any plan of operation, landscape plan or site plan approved by the board of zoning appeals, and any conditions set forth in the written decisions of the board of zoning appeals. Sponsors: Ald. Bohl Individuals appearing: Art Dahlberg, Department of Neighborhood Services Commissioner Thomas Mishefske, Department of Neighborhood Services A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE 9. 140909 A substitute ordinance relating to the standards for residential rental certificates. Sponsors: Ald. Bauman Individuals appearing: Art Dahlberg, Department of Neighborhood Services Commissioner Thomas Mishefske, Department of Neighborhood Services Individual appearing in opposition: Heiner Giese, The Apartment Association of Southeastern Wisconsin Lobbyist Ald. Coggs said that the ordinance should be further amended to address a concern from Mr. Giese for when a change of residential property ownership involves an owner-occupied property with existing tenants becoming a rental property with those tenants intact. A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 10. 141099 Substitute resolution relative to the acceptance and funding of the 2015 Maternal and Child Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 11. 141102 Substitute Resolution relative to acceptance and funding of the 2015 Medical Assistance (MA) Outreach Forward Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE 12. 141103 Substitute resolution relative to the acceptance and funding of the 2015 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Jessica Gathirimu, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 13. 141105 Substitute resolution relative to the acceptance and funding of the 2015 Hepatitis B Immunization Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 14. 141109 Substitute resolution relative to the acceptance and funding of the 2015 Immunization Action Plan Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 15. 141112 Substitute resolution relative to the acceptance and funding of the 2015 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 16. 141115 Substitute resolution relative to the acceptance and funding of the 2015 Dual Protection Partnership Initiative from the State of Wisconsin Division of Public Health-Family Planning Program (DPH-FP) and the Family Planning Health Services, Inc. (FPHS, Inc.). Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 17. 141116 Substitute resolution relative to the acceptance and funding of the 2015 Sexually Transmitted Diseases Grant - HIV Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 18. 141117 Substitute resolution relative to the acceptance and funding of the 2015 Sexually Transmitted Diseases Grant - STD Infertility Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: Yvette Rowe, Health Department Irmine Reitl, Health Department City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 19. 141091 Resolution authorizing the sale and issuance of General Obligation Refunding Notes and Bonds. Sponsors: THE CHAIR Individual appearing: Richard Li, Comptroller's Office A motion was made by ALD. DUDZIK that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Kovac, Dudzik, Coggs and Witkowski No 0 Excused 1- Hamilton 20. 141092 Resolution authorizing the City to self-report under the Securities and Exchange Commission’s Municipal Continuing Disclosure Cooperation Initiative. Sponsors: THE CHAIR Individuals appearing: Richard Li, Comptroller's Office Mary Schanning, City Attorney's Office A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 21. 141078 Communication from the Comptroller's office relating to a report entitled, Comprehensive Annual Financial Report of the City of Milwaukee for the year ended December 31, 2013. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 22. 140956 Communication from the City Comptroller relating to the Audit of City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE System Vulnerabilities of City Datacenters. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Comptroller's Office Audit Manager Gregory Lotze, Comptroller's Office Audit Division A motion was made by ALD. DUDZIK that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 23. 141164 Communication from the City Comptroller relating to the audit of Public Works Contract Administration. Sponsors: THE CHAIR Individuals appearing: Aycha Sirvanci, Comptroller's Office Audit Manager Dan Thomas, Department of Public Works A motion was made by ALD. HAMILTON that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 24. 141153 Appointment of Bernard Allen to the Public Debt Commission by the Mayor. (3rd Aldermanic District) Sponsors: THE CHAIR Individual appearing: Bernard Allen, Employee Retirement System A motion was made by ALD. HAMILTON that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 25. 141131 A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE No 0 26. 141132 A substitute ordinance to further amend the 2014 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 27. 140856 A substitute ordinance to further amend the 2015 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 28. 140855 A substitute ordinance to further amend the 2015 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. DUDZIK that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 29. 141133 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. HAMILTON that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Kovac, Dudzik, Hamilton, Coggs and Witkowski No 0 Meeting adjourned at 11:23 a.m. Chris Lee, Staff Assistant City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes November 18, 2014 COMMITTEE This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10