FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, December 7, 2016 9:30 AM Room 301-B, City Hall Meeting convened at 9:40 a.m. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individuals also present: Mark Nicolini, DOA - Budget & Management Director Martin Matson, Comptroller John Ledvina, Legislative Reference Bureau 1. 161054 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 2. 161056 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individuals appearing: Rhonda Kelsey, DOA - Purchasing Division David Muhammad, Health Department A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE No 0 3. 161055 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, DOA - Purchasing Division A motion was made by ALD. LEWIS that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 160929 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Mark Rohlfing, Fire Department Chief A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 5. 161034 Communication from the Department of Employee Relations relating to amending the Salary Ordinance for Part II Section 4 - Salary Advancement and Salary Anniversary Dates & Section 5 - Special Pay Practices. Sponsors: THE CHAIR Individuals appearing: Maria Monteagudo, Department of Employee Relations Ken Wischer, AFSCME District Council 32 Andrea Knickerbocker, Department of Employee Relations A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE 6. 161011 Communication from the Ethics Board regarding changes to the Y footnotes in the Positions Ordinance. Sponsors: THE CHAIR Individual appearing: Annie Wacker, Ethics Board Chair A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Witkowski and Murphy No 0 Excused 1- Stamper 7. 161095 Communication authorizing additional time off with pay beyond 32 hours per year for certain employees for attendance at meetings. Sponsors: THE CHAIR Individual appearing: Bernard Jerry Allen, Employes' Retirement System A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 161101 Communication from the Deferred Compensation Plan amending the Positions Ordinance to add one position of Office Assistant III. Sponsors: THE CHAIR Individual appearing: Jim Klajbor, Deputy City Treasurer A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 9. 160995 A charter ordinance relating to financing and payment terms for special assessments. Sponsors: Ald. Hamilton A motion was made by ALD. WITKOWSKI that this Charter Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE No 0 10. 160996 An ordinance relating to payment terms for special assessments. Sponsors: Ald. Hamilton A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 11. 161046 A substitute ordinance relating to health benefit premium payments. Sponsors: THE CHAIR Individual appearing: Renee Joos, Department of Employee Relations A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 12. 161049 A substitute ordinance related to retiree health benefits for general city employees hired on or after January 1, 2017. Sponsors: THE CHAIR Individuals appearing: Renee Joos, Department of Employee Relations Ken Wischer, AFSCME District Council 32 Roger Oldenberg, Milwaukee Retirees' Association Maria Monteagudo, Department of Employee Relations Ald. Lewis moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) A motion was made by ALD. LEWIS that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 161049 A substitute ordinance related to retiree health benefits for general city employees hired on or after January 1, 2017. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 13. 161024 Substitute resolution relative to the acceptance and funding of the 2017 Hepatitis B Immunization Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 14. 161025 Substitute resolution relative to the acceptance and funding of the 2017 Immunization Action Plan Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 15. 161026 Substitute resolution relative to the acceptance and funding of the 2017 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE 16. 161027 Substitute resolution relative to the acceptance and funding of the 2017 Maternal and Child Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 17. 161028 Substitute resolution relative to acceptance and funding of the 2017 Medical Assistance (MA) Outreach Forward Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individual appearing: David Piedt, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 18. 161029 Substitute resolution relative to the acceptance and funding of the 2017 Dual Protection Partnership Initiative from the State of Wisconsin Division of Public Health-Family Planning Program (DPH-FP) and the Family Planning Health Services, Inc. (FPHS, Inc.). Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department William Borzon, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 19. 161031 Substitute resolution relative to the acceptance and funding of the City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE 2017 Sexually Transmitted Diseases Grant - HIV Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department William Borzon, Health Department A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 20. 161032 Substitute resolution relative to the acceptance and funding of the 2017 Sexually Transmitted Diseases Grant - STD Infertility Prevention from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department William Borzon, Health Department Sandra Rotar, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 21. 161033 Substitute resolution relative to the acceptance and funding of the 2017 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: David Piedt, Health Department William Borzon, Health Department A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 22. 160960 Substitute resolution appropriating $50,000,001 from the 2017 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR Individual appearing: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE Eric Pearson, DOA - Budget & Management Division A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 23. 160961 Substitute resolution authorizing city departments to expend monies appropriated in the 2017 city budget for Special Purpose Accounts, Debt Service Fund, Provisions for Employes’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR Individual appearing: Eric Pearson, DOA - Budget & Management Division A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 24. 160962 Substitute resolution authorizing attendance at conventions in 2017 by employees of city departments and board and commission members and further authorizing expenditure of departmental budgeted funds for that purpose. Sponsors: THE CHAIR Individual appearing: Eric Pearson, DOA - Budget & Management Division A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 25. 161091 Communication from the Department of Administration - Budget and Management Analysis Division relating to amending the 2017 Positions Ordinance as a result of the Common Council adopted budget and amendments. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE No 0 26. 161062 A substitute ordinance to further amend the 2016 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 27. 161060 A substitute ordinance to further amend the 2016 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 28. 161058 A substitute ordinance to further amend the 2017 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis 29. 161059 A substitute ordinance to further amend the 2017 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis The following file may be placed on file as no longer necessary: City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes December 7, 2016 COMMITTEE 30. 161030 Communication from the Department of Employee Relations relating to amending the Salary Ordinance for Fire Department sworn management positions. Sponsors: THE CHAIR A motion was made by ALD. WITKOWSKI that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Witkowski, Murphy and Stamper No 0 Excused 1- Lewis The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(d), Wis. Stats, except as provided in s. 304.06 (1) (eg) and by rule promulgated under s. 304.06 (1) (em), for the purpose of considering specific applications of probation, extended supervision or parole, or considering strategy for crime detection or prevention. Ald. Lewis moved that the Finance and Personnel Committee convene into closed session, pursuant to s. 19.85(1)(d), Wis. Stats, except as provided in s. 304.06 (1) (eg) and by rule promulgated under s. 304.06 (1) (em), for the purpose of considering specific applications of probation, extended supervision or parole, or considering strategy for crime detection or prevention. Ayes - Stamper, Murphy, Witkowski, Lewis, Coggs The committee convened into closed session at 12:30 p.m. Present - Stamper, Murphy, Witkowski, Lewis, Coggs Individuals present at the table: Adam Figon, Comptroller's Office - Audit Division Gregory Lotze, Comptroller's Office - Audit Division Aycha Sirvanci, Comptroller's Office - Audit Division Ghassan Korban, Department of Public Works Commissioner James Owczarski, City Clerk Matt Mortwedt, Department of Public Works The committee ended closed session at 1:28 p.m. Meeting adjourned at 1:29 p.m. Chris Lee, Staff Assistant This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10