FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Terry L. Witkowski, Ald. Michael J. Murphy, and Ald. Russell W. Stamper, II Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, John Ledvina, 286-8637, jledvi@milwaukee.gov Wednesday, September 19, 2018 9:00 AM Room 301-B, City Hall Meeting convened at 9:13 a.m. Items 2, 8, and 11 were heard out of order. Present 5 - Coggs, Lewis, Witkowski, Murphy, Stamper Individual also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau 1. 180643 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Ald. Lewis moved to amend the Vacancy Agenda, Schedule A, Non-Property Tax Levy Supported Positions, Health Department by replacing two positions of Public Health Nurse I (Req. I.D. no. 6593) with one position. (Prevailed 4-0) Excused - Ald. Witkowski Ald. Stamper moved to amend the Vacancy Agenda, Schedule A, Non-Property Tax Levy Supported Positions, Health Department by deleting Public Health Nurse 1 (Req. I.D. No. 6646). There was no objection. (Prevailed 4-0) Excused - Ald. Witkowski Individuals appearing: LaKeisha Butler, Fire and Police Commission Lori Hoffmann, Health Dept. John Murphy, Health Dept. Arvis Williams, Police Dept. April Nwandu, Police Dept. Ald. Jose Perez, 12th Ald. Dist. Ald. Witkowski joined the committee at 9:31 a.m. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE A motion was made by ALD. MURPHY that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 2. 180763 Substitute resolution relating to agreements between the City of Milwaukee and the United Way of Greater Milwaukee and Waukesha County, the Edvest College Savings Plan and Employ Milwaukee for the Fund My Future Milwaukee children’s savings account program. Sponsors: THE CHAIR Individuals appearing: Sharon Robinson, Dept. of Administration Kathy Block, Assistant City Attorney Myra Edwards, Mayor's Office Rob Cherry, Employ Milwaukee A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 3. 180645 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 4. 180828 Communication from DOA-Budget & Management Division relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Individual appearing: Rebecca Rabatin, Budget & Management Division A motion was made by ALD. WITKOWSKI that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE No 0 5. 180646 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Individuals appearing: Andrea Knickerbocker, Dept. of Employee Relations Chuck Schumacher, Dept. of Public Works Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 6. 180424 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Individual appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 7. 180602 Communication authorizing additional time off with pay beyond 32 hours per year for certain employees for attendance at meetings. Sponsors: THE CHAIR Individuals appearing: Steve Miner, Assessor's Office Commissioner Scott Winter, Wisconsin Association of Assessing Officers A motion was made by ALD. LEWIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 8. 180799 Substitute resolution directing the Department of Employee Relations to establish a policy for City employee resource groups to be organized and recognized as official City entities. City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE Sponsors: Ald. Perez Individuals appearing: Ald. Jose Perez, 12th Ald. Dist. Kathy Block, Assistant City Attorney Maria Monteagudo, Dept. of Employee Relations Ald. Coggs and Stamper added as cosponsors. A motion was made by ALD. WITKOWSKI that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 A motion was made by ALD. LEWIS that this Resolution be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 Ald. Stamper moved to amend the file by adding a Further Resolved clause requiring that a policy from DER be presented to the Finance and Personnel Committee within 60 days. (Prevailed 5-0) A motion was made by ALD. STAMPER that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 180799 Substitute resolution directing the Department of Employee Relations to establish a policy for City employee resource groups to be organized and recognized as official City entities. Sponsors: Ald. Perez, Ald. Coggs and Ald. Stamper A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper No 0 9. 180813 A substitute ordinance establishing a Milwaukee Inspector General within the Common Council-City Clerk’s Office. Sponsors: Ald. Donovan, Ald. Borkowski, Ald. Bauman, Ald. Hamilton, Ald. Perez, Ald. Stamper, Ald. Rainey and Ald. Lewis Individuals appearing: Ald. Robert Donovan, 8th Ald. Dist. James Owczarski, City Clerk A motion was made by ALD. MURPHY that this Ordinance be HELD TO CALL OF City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE THE CHAIR. This motion FAILED by the following vote: Aye 2- Witkowski and Murphy No 2- Lewis and Stamper Abstain 1- Coggs A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Lewis, Witkowski and Stamper No 1- Murphy Abstain 1- Coggs 10. 180750 Substitute resolution relative to the acceptance and funding of the 2018-19 Family Foundations Comprehensive Home Visiting Grant from the State of Wisconsin Department of Children and Families. Sponsors: THE CHAIR Individuals appearing: John Murphy, Health Dept. Tasha Jenkins, Health Dept. Ald. Witkowski lef the committee at 12:20 p.m. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 11. 180751 Substitute resolution relative to acceptance and funding of the Office of Violence Prevention Recast Milwaukee Project Grant from the Department of Health and Human Services. Sponsors: THE CHAIR Individuals appearing: John Murphy, Health Dept. Reggie Moore, Office of Violence Prevention David Muhammad, Office of Violence Prevention Sumaiyah Clark, Office of Violence Prevention Dr. David Pate, University of Wisconsin - Milwaukee Melissa McGaughey, Office of Violence Prevention Ald. Robert Bauman, 4th Ald. Dist. Ald. Mark Borkowski, 11th Ald. Dist. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Witkowski, Murphy and Stamper City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE No 0 12. 180752 Substitute resolution relative to the acceptance and funding of the 2018 Women, Infants and Children’s (WIC) FIT Families Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Individuals appearing: John Murphy, Health Dept. Tasha Jenkins, Health Dept. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 13. 180757 Substitute resolution authorizing the sale and issuance of general obligation bonds in the aggregate amount of $3,000,000 for the Street Lighting. Sponsors: THE CHAIR Individual appearing: William Christianson, Budget & Management Division A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski 14. 180150 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee debt. Sponsors: THE CHAIR Individual appearing: Joshua Benson, Comptroller's Office A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski 15. 180383 Substitute resolution authorizing the Department of Employee Relations City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE to execute a contract for the administration of LTD and FMLA benefits Sponsors: THE CHAIR Individual appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 16. 180623 Communication from the Department of Employee Relations regarding 2019 rates for health and dental benefits. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 17. 170638 A substitute ordinance relating to purchasing guidelines. Sponsors: Ald. Coggs, Ald. Lewis, Ald. Perez, Ald. Rainey, Ald. Stamper, Ald. Murphy and Ald. Johnson Ald. Stamper moved substitution of the file with Propose Substitute A. (Prevailed 4-0) A motion was made by ALD. STAMPER that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski Individuals appearing: Kathy Block, Assistant City Attorney Rhonda Kelsey, City Purchasing Director Ald. Murphy added as a cosponsor. Ald. Murphy requested to add walk to work as an included supportive service item to the file. Ald. Stamper moved to amend the file to add "walk to work" as a supportive service item. (Prevailed 3-0) City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE A motion was made by ALD. STAMPER that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 3- Coggs, Lewis and Stamper No 0 Excused 2- Witkowski and Murphy 170638 A substitute ordinance relating to purchasing guidelines. Sponsors: Ald. Coggs, Ald. Lewis, Ald. Perez, Ald. Rainey, Ald. Stamper, Ald. Murphy and Ald. Johnson Individuals appearing to testify in support: Astar Herndon, 9to5 Andre Lee Ellis, We Got This Milwaukee A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Witkowski 18. 180663 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski 19. 180649 A substitute ordinance to further amend the 2018 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski 20. 180648 A substitute ordinance to further amend the 2018 rates of pay of offices and positions in the City Service. City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes September 19, 2018 COMMITTEE Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski 21. 180625 Communication from the City Comptroller relating to the Audit of City Treasurer Cash Controls. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski 22. 180700 Communication from the City Comptroller relating to the Semi-Annual Report of Audit Activities. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 3- Lewis, Murphy and Stamper No 0 Excused 2- Coggs and Witkowski Meeting adjourned at 1:05 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 9