FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Michael J. Murphy, Ald. Russell W. Stamper, II, and Ald. Jose G. Perez Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-8679, dana.zelazny@milwaukee.gov Wednesday, December 11, 2019 9:00 AM Room 301-B, City Hall Meeting convened at 9:15 a.m. Ald. Lewis joined the committee at 10:01 a.m. during item 6, CCFN 191065. Present 5 - Coggs, Lewis, Murphy, Stamper, Perez Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau 1. 191297 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Appearing: Arvis Williams, Police Dept. Shunta Boston-Smith, Police Dept. Karen Dettmer, DPW - Water Works A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 2. 191056 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE Appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. MURPHY that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 3. 191298 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. PEREZ that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 4. 191327 Communication from the Department of Employee Relations amending the Salary Ordinance relative to adding recruitment flexibility for the position of Library Branch Manager. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 5. 191301 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administration corrections. Sponsors: THE CHAIR Appearing: Nicole Fleck, Dept. of Employee Relations City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 6. 191065 A substitute ordinance relating to employee wages, benefits, and regulations during a severe weather emergency. Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations Nicole Fleck, Dept. of Employee Relations Ken Wischer, AFSCME District Council 32 Ald. Lewis joined the committee at 10:01 a.m. A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 7. 191331 Communication relating to changes to the salary ordinance to implement a severe emergency weather policy. Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations Nicole Fleck, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 8. 191232 Communication from the Department of Administration - Budget and Management Analysis Division relating to amending the 2020 Positions Ordinance as a result of the Common Council adopted budget and amendments. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 9. 191271 Substitute resolution authorizing attendance at conventions in 2020 by employees of city departments and board and commission members and further authorizing expenditure of departmental budgeted funds for that purpose. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 10. 191158 Substitute resolution authorizing city departments to expend monies appropriated in the 2020 city budget for Special Purpose Accounts, Debt Service Fund, Provisions for Employes’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Lewis 11. 191159 Substitute resolution appropriating $50,000,001 from the 2020 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 12. 191242 Substitute resolution relative to acceptance and funding of the Implementing Overdose Prevention Strategies at the Local Level (IOPSLL) Grant from the National Association of County and City Health Officials (NACCHO). Sponsors: Ald. Murphy City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE Appearing: Aaron Lipski, Fire Dept. Courtney Geiger, Health Dept. Michael Wright, Fire Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 13. 191177 Substitute Resolution relative to the acceptance and funding of the Lead Hazard Reduction Demonstration Grant from the Department of Housing and Urban Development (HUD). Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Ofelia Mondragon, Health Dept. Mark Yatchak, Health Dept. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 14. 191249 Resolution relating to the acceptance and funding of the 2020 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Ofelia Mondragon, Health Dept. Mark Yatchak, Health Dept. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 15. 191275 Resolution relative to the acceptance and funding of the 2019 - 2020 Wisconsin Lead-Safe Homes Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Ofelia Mondragon, Health Dept. City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE Mark Yatchak, Health Dept. A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 16. 191245 Resolution relative to the acceptance and funding of the 2020 Hepatitis B Immunization Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Mark Yatchak, Health Dept. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 17. 191246 Resolution relative to the acceptance and funding of the 2020 Immunization Action Plan Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Mark Yatchak, Health Dept. Lindsey Page, Health Dept. Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) The substitution is erroneous as there is no Proposed Substitute A. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 18. 191247 Substitute resolution relative to the acceptance and funding of the 2020 Women, Infants and Children’s (WIC) Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE Nicholas Bolden, Health Dept. Mark Yatchak, Health Dept. Lilliann Paine, Health Dept. A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 19. 191248 Substitute resolution relative to the acceptance and funding of the 2020 Maternal and Child Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Mark Yatchak, Health Dept. Lilliann Paine, Health Dept. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 20. 191268 Subtitute resolution relative to acceptance and funding of the 2020 Medical Assistance (MA) Outreach Forward Health Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Nicholas Bolden, Health Dept. Mark Yatchak, Health Dept. Lilliann Paine, Health Dept. A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 21. 191270 Substitute resolution relative to the acceptance and funding of the 2020 STD Infertility Prevention Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE Appearing: Nicholas Bolden, Health Dept. Mark Yatchak, Health Dept. Julie Katrichis, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 22. 191302 A substitute ordinance to further amend the 2020 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. PEREZ that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 23. 191303 A substitute ordinance to further amend the 2020 offices and positions in the City Service. Sponsors: THE CHAIR Ald. Lewis moved to amend, as requested by the Budget Office, the file as follows: Under “Library” subsequent to “Central Library Decision Unit” and the sections, positions, and footnotes listed under “Central Library Decision Unit”, add a new decision unit section title of “Library, Office on Early Childhood Initiatives”. Under “Office on Early Childhood Initiatives”, add one position of “Early Childhood Program Director (X)(Y)” and footnotes “(X)” and “(Y)” to read as follows: “(X) Private automobile allowance may be paid pursuant to Section 350-183 of the Milwaukee Code.” “(Y) Required to file a statement of economic interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics.” (Prevailed 5-0) A motion was made by ALD. LEWIS that this Ordinance be AMENDED. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 191303 A substitute ordinance to further amend the 2020 offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 24. 191312 Communication from the Information Technology and Management Division relating to a status report on the technology initiatives fund. Sponsors: Ald. Coggs Appearing: Nancy Olson, DOA - Information and Technologyo Management Division Que El-Amin, Young Enterprising Society Khalif El-Amin, Young Enterprising Society A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 25. 190622 Communication from various departments providing updates to the citywide Workforce Planning and Succession Planning initiative. Sponsors: THE CHAIR Appearing: Jason Pifer, City Attorney's Office Mirian Horwitz, Deputy City Attorney Emily Keeley, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez No 0 26. 191332 Communication from the Comptroller’s office of the Audit of the City of Milwaukee’s Procard Program. Sponsors: THE CHAIR Appearing: Charles Roedel, Comptroller Audit Division Rhonda Kohlheim, City Clerk's Office Rhonda Kelsey, City Purchasing A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Coggs, Lewis, Murphy, Stamper and Perez City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes December 11, 2019 COMMITTEE No 0 Meeting adjourned at 1:02 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10