FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Michael J. Murphy, Ald. Russell W. Stamper, II, and Ald. Jose G. Perez Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-8679, dana.zelazny@milwaukee.gov Wednesday, February 26, 2020 9:00 AM Room 301-B, City Hall Meeting convened at 9:07 a.m. Ald. Ashanti Hamilton in the place of Ald. Chantia Lewis as a member for this meeting. Present 4 - Coggs, Murphy, Stamper, Perez Excused 1 - Hamilton Individuals also present: Martin Matson, Comptroller Dennis Yaccarino, Budget Director Dana Zelazny, Legislative Reference Bureau 1. 191704 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Appearing: Arvis Williams, Police Dept. Craig Sarnow, Police Dept. Mark Yatchak, Health Dept. Julie Katrichis, Health Dept. Nicole Mutzenbauer, Health Dept. A motion was made by ALD. PEREZ that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 2. 191705 Communication from the Department of Administration relating to City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing Nikki Purvis, Office of Small Business Development A motion was made by ALD. STAMPER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 3. 191706 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 4. 191299 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 5. 191707 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 6. 191586 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administration corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 7. 191726 Communication from the City Comptroller relating to Fraud, Waste, and Abuse of City Resources Hotline 2019 Annual Report. Sponsors: THE CHAIR Appearing: Dawnice Anglin, Comptroller's Office - Audit Division Charles Roedel, Comptroller's Office - Audit Division A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 8. 191725 Communication from the City Comptroller relating to the Report of Audit Recommendation Follow-Up 2020. Sponsors: THE CHAIR Appearing: City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE Byron Dean, Comptroller's Office - Audit Division Charles Roedel, Comptroller's Office - Audit Division A motion was made by ALD. PEREZ that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 9. 191713 Resolution authorizing the expenditure of up to $50,000 from the MKE Community Excellence Fund Special Purpose Account for various events and initiatives in 2020. Sponsors: Ald. Stamper A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 10. 191681 Resolution relative to the acceptance and funding of the 2020 HIV Partner Services Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR Appearing: Mark Yatchak, Health Dept. Juie Katrichis, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 11. 191734 Substitute resolution relative to acceptance and funding of the Wisconsin Well Woman Program Grant from the State of Wisconsin - Department of Health Services. Sponsors: Ald. Lewis Appearing: Mark Yatchak, Health Dept. A motion was made by ALD. PEREZ that this Resolution be RECOMMENDED City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 12. 191714 Substitute resolution approving various agreements relating to the Compete Milwaukee 2020 transitional jobs program. Sponsors: Ald. Hamilton Appearing: Aaron Szopinski, Mayor's Office Andrew Simons, Dept. of Public Works John Anderson, WTRP/Big Step A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Murphy and Stamper No 0 Excused 2- Perez and Hamilton 13. 191330 Resolution directing the Chief Information Officer in the Department of Administration to establish a management training protocol in relation to new software platforms for affected City departments. Sponsors: Ald. Coggs Appearing: David Henke, Information and Technology Management Division A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Murphy and Stamper No 0 Excused 2- Perez and Hamilton 14. 191281 A substitute ordinance relating to the responsibilities and authority of the department of employee relations. Sponsors: Ald. Hamilton Appearing: Maria Monteagudo, Dept. of Employee Relations Nicole Fleck, Dept. of Employee Relations Ken Wischer, AFSCME Council District 32 A motion was made by ALD. PEREZ that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 15. 191641 Substitute resolution authorizing the Department of Employee Relations to issue a request for proposal for the City’s Flexible Spending and Health Reimbursement Arrangement programs. Sponsors: THE CHAIR Appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 16. 191643 Substitute resolution authorizing the Department of Employee Relations to issue a request for proposal for voluntary benefits for City employees. Sponsors: THE CHAIR Appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton 17. 191644 Substitute resolution authorizing the Department of Employee Relations to issue a request for proposal for a benefits communication tool for City employees. Sponsors: THE CHAIR Appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Murphy and Stamper No 0 City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE Excused 2- Perez and Hamilton 18. 191710 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Coggs, Murphy and Stamper No 0 Excused 2- Perez and Hamilton 19. 191708 A substitute ordinance to further amend the 2020 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Murphy and Stamper No 0 Excused 2- Perez and Hamilton 20. 191709 A substitute ordinance to further amend the 2020 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Coggs, Murphy and Stamper No 0 Excused 2- Perez and Hamilton 21. 190622 Communication from various departments providing updates to the citywide Workforce Planning and Succession Planning initiative. Sponsors: THE CHAIR Appearing: James Owczarski, City Clerk Presentation on Common Council - City Clerk's Office was given. A motion was made by ALD. STAMPER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes February 26, 2020 COMMITTEE Aye 4- Coggs, Murphy, Stamper and Perez No 0 Excused 1- Hamilton Meeting adjourned at 12:04 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8