FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MILELE A. COGGS, CHAIR Ald. Chantia Lewis, Vice-Chair Ald. Michael J. Murphy, Ald. Russell W. Stamper, II, and Ald. Jose G. Perez Staff Assistant, Chris Lee, 286-2232; Fax: 286-3456, clee@milwaukee.gov Legislative Liaison, Dana Zelazny, 286-8679, dana.zelazny@milwaukee.gov Wednesday, March 18, 2020 9:00 AM Room 301-B, City Hall Meeting convened at 9:21 a.m. Ald. Stamper and Lewis joining the committee via conference call. Present 4 - Coggs, Lewis, Murphy, Stamper Excused 1 - Perez Individual also present: Dennis Yaccarino, Budget Director 1. 191801 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations Martin Matson, Comptroller A motion was made by ALD. MURPHY that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 2. 191803 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE Appearing: Rhonda Kelsey, City Purchasing Division Branko Stojsavljevic, Police Dept. A motion was made by ALD. STAMPER that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 3. 191870 Communication from the Department of Employee Relations amending the Salary Ordinance to add recruitment flexibility to the titles of Consumer Environmental Health Division Director and Consumer Environmental Health Supervisor in the Health Department. Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. LEWIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 4. 191871 Communication from the Department of Employee Relations amending the Salary Ordinance to clarify language related to promotions for the Property Appraiser and Senior Property Appraiser titles in the Assessor’s Office. Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 5. 191806 Communication from the Department of Employee Relations relating to amending the Salary and Positions Ordinances relative to clerical or administration corrections. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 6. 191473 A substitute ordinance relating to employee wages, benefits, and regulations. Sponsors: THE CHAIR Ald. Stamper moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. STAMPER that this Ordinance be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 191473 A substitute ordinance relating to employee wages, benefits, and regulations. Sponsors: THE CHAIR Also appearing: Mark Yatchak, Health Dept. A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 7. 191855 Communication from the Department of Administration - Budget and Management Division amending the 2020 Positions Ordinance to add eight positions of Temporary Program Assistant I and one position of Temporary Election Services Office Administrator in the Election Commission. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Communication be City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 8. 191856 Communication from the Department of Administration - Budget and Management Division amending the 2020 Positions Ordinance to delete one position of Personnel Payroll Assistant II and add one position of Personnel Payroll Assistant III in the Health Department. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 9. 191737 Resolution amending Common Council File # 191177 relative to the acceptance and funding of the Lead Hazard Reduction Demonstration Grant from the Department of Housing and Urban Development (HUD). Sponsors: THE CHAIR Appearing: Mark Yatchak, Health Dept. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 10. 191751 Resolution relating to the acceptance and funding of the 2019 - 2020 National Association of County & City Health Officials; Using Health in All Policies Strategies to Address Lead Poisoning Prevention Grant. Sponsors: THE CHAIR Appearing: Mark Yatchak, Health Dept. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE No 0 Excused 1- Perez 11. 191405 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee, Wisconsin, debt. Sponsors: THE CHAIR Appearing: Richard Li, Comptroller's Office Martin Matson, Comptroller A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 12. 191775 Resolution directing the Department of Employee Relations to develop a policy for deactivation of employee badges upon termination of employment with the City. Sponsors: Ald. Coggs, Ald. Stamper, Ald. Borkowski and Ald. Lewis Appearing: Maria Monteagudo, Dept. of Employee Relations Thomas Tarkowski, Dept. of Public Works Ald. Lewis added as a cosponsor. Ald. Lewis moved to amend the file to direct that, in addition to creation and reporting of a policy within 3 months, the Department of Employee Relations and the Department of Public Works work together to rectify employee separations and card access deactivations on a quarterly basis and to report to the Common Council on the implementation of those efforts and the policy on an annual basis. (Prevailed 4-0) A motion was made by ALD. LEWIS that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 191775 Resolution directing the Department of Employee Relations to develop a policy for deactivation of employee badges upon termination of employment with the City. Sponsors: Ald. Coggs, Ald. Stamper, Ald. Borkowski and Ald. Lewis A motion was made by ALD. STAMPER that this Resolution be RECOMMENDED City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 13. 191732 Resolution directing the Department of Administration- Information Technology Management Division and the City Clerk’s Office to investigate and recommend an online system for the receipt of donations for official City events. Sponsors: Ald. Coggs, Ald. Murphy and Ald. Lewis Calling in via conference call: David Henke, Information and Technology Management Division Ald. Murphy and Lewis added as cosponsors. A motion was made by ALD. LEWIS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 14. 191642 Substitute resolution authorizing the Department of Employee Relations to issue a request for proposal for dental insurance benefits for City employees. Sponsors: THE CHAIR Appearing: Maria Monteagudo, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 15. 191807 A substitute ordinance to further amend the 2020 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. STAMPER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE No 0 Excused 1- Perez 16. 191808 A substitute ordinance to further amend the 2020 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. LEWIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 17. 190622 Communication from various departments providing updates to the citywide Workforce Planning and Succession Planning initiative. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 18. 190839 Substitute resolution indemnifying the 4th District Alderman from damages resulting from litigation in the matter of Milwaukee County Circuit Court Case No. 2007CV13965. Sponsors: Ald. Bauman Appearing: Ald. Robert Bauman, 4th Ald. Dist. Jan Smokowicz, Deputy City Attorney A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez 10:30 A.M. 19. 191347 A substitute ordinance establishing a wage and employment rights commission. City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes March 18, 2020 COMMITTEE Sponsors: Ald. Bauman Appearing: Ald. Robert Bauman, 4th Ald. Dist. A motion was made by ALD. MURPHY that this Ordinance be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Coggs, Lewis, Murphy and Stamper No 0 Excused 1- Perez Meeting adjourned at 10:51 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8