FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott Spiker, Vice-Chair Ald. Milele A. Coggs, Ald. Michael J. Murphy, and Ald. Mark Chambers, Jr. Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Wednesday, April 12, 2023 9:00 AM Room 301-B, City Hall This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel. Meeting convened at 9:11 a.m. Present 4 - Dimitrijevic, Spiker, Coggs, Chambers Jr. Excused 1 - Murphy Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist William Christianson, Deputy City Comptroller 1. 221746 Communication from the City Treasurer transmitting the 2023 list of authorized public depositories and broker/dealers and the 2022 general fund investment report pursuant to Common Council File No. 130243, adopted July 23, 2013. Sponsors: THE CHAIR Appearing: Jim Klajbor, Deputy City Treasurer Robyn Malone, City Treasurer's Office A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE 2. 221744 Communication from the City Comptroller regarding the Report of Audit Finding Follow-Up for the Year Ended 12/31/2022 Sponsors: THE CHAIR Appearing: Ana Gutierrez, Comptroller's Office Ms. Gutierrez gave a presentation. A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 3. 221825 Substitute resolution relating to the City of Milwaukee Social Media Policy. Sponsors: Ald. Borkowski This item was taken out of order. Appearing: Ald. Mark Borkowski, 11th Ald. Dist. David Henke, Information & Technology Management Division Kathleen Brengosz, Legislative Reference Bureau Jennifer Meyer-Stearns, Milwaukee Public Library Ald. Spiker moved substitution of the file with Proposed Substitute A. (Prevailed 3-0) A motion was made by ALD. SPIKER that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 3- Dimitrijevic, Spiker, and Coggs No 0 Excused 2- Murphy, and Chambers Jr. 221825 Substitute resolution relating to the City of Milwaukee Social Media Policy. Sponsors: Ald. Borkowski Ald. Spiker moved adoption and subsequently withdrew the motion. A motion was made by ALD. CHAMBERS JR. that this Resolution be REFERRED WITHOUT RECOMMENDATION AND ASSIGNED TO to the COMMON COUNCIL . This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE No 0 Excused 1- Murphy 4. 221826 Substitute resolution relating to the City of Milwaukee Mobile Device Management Policy. Sponsors: Ald. Borkowski This item was taken out of order. Appearing: Ald. Mark Borkowski, 11th Ald. Dist. David Henke, Information & Technology Management Division Kathleen Brengosz, Legislative Reference Bureau Jennifer Meyer-Stearns, Milwaukee Public Library Ald. Spiker moved substitution of the file with Proposed Substitute A. (Prevailed 4-0) A motion was made by ALD. SPIKER that this Resolution be SUBSTITUTED. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 221826 Substitute resolution relating to the City of Milwaukee Mobile Device Management Policy. Sponsors: Ald. Borkowski A motion was made by ALD. CHAMBERS JR. that this Resolution be REFERRED WITHOUT RECOMMENDATION AND ASSIGNED TO to the COMMON COUNCIL . This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 5. 221832 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Appearing: Pres. Jose Perez, Common Council President Preston Cole, Dept. of Administration Peter Lartison, Dept. of Neighborhood Services A/C Steven Johnson, Police Dept. Patrick Pauly, DPW - Water Works A motion was made by ALD. COGGS that this Communication to Finance be City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE APPROVED. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 6. 221833 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, DOA - City Purchasing Division A motion was made by ALD. CHAMBERS JR. that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 7. 221834 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, DOA - City Purchasing Division A motion was made by ALD. CHAMBERS JR. that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 8. 221388 Communication relating to submission of an annual report related to the purchase of commodities made under Milwaukee Code of Ordinances (MCO) Chapter 310-18.9 - Purchase of Milwaukee-Made, Milwaukee County Made and American Made Goods. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, DOA - City Purchasing Division Ms. Kelsey gave a presentation. A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 9. 221835 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations Ryan Orlovsky, Police Dept. A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 10. 221836 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 11. 221906 Communication from the Department of Employee Relations amending the Salary Ordinance to add a recruitment rate for all Information Technology positions in Pay Range 2LX. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 12. 221837 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relative to clerical or administrative corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 13. 221868 Communication from the Department of Administration - Budget and Management Division and Milwaukee Public Library amending the Positions Ordinance to add Temporary Auxiliary Positions. Sponsors: THE CHAIR Appearing: Jennifer Meyer-Stearns, Milwaukee Public Library Victoria Robertson, Milwaukee Public Library A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 3- Dimitrijevic, Spiker, and Coggs No 0 Excused 2- Murphy, and Chambers Jr. 14. 221838 A substitute ordinance to further amend the 2023 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 3- Dimitrijevic, Spiker, and Coggs No 0 City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE Excused 2- Murphy, and Chambers Jr. 15. 221839 A substitute ordinance to further amend the 2023 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy The following files may be placed on file as no longer necessary: 16. 101032 Communication from the Department of Employee Relations regarding potential health insurance options. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 17. 110296 Communication for the Department of Employee Relations regarding "Wellness, Your Choice Milwaukee" program. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 18. 111579 Communication from the Department of Employee Relations relating to creating a reserve fund for health care claims and for workers compensation claims. Sponsors: THE CHAIR City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 19. 130074 Communication relating to a report regarding the status of health care costs and benefits for City employees and retirees. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 20. 130075 Resolution authorizing the City to provide incentives for employees engaging in behaviors that are clinically proven to reduce their health care risks and are measurable. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 21. 130114 Resolution directing the Department of Employee Relations and the City to pay 88% of the low cost health benefits plan, and the employee to pay the difference for the plan selected. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE 22. 150300 Communication from the Department of Employee Relations regarding reporting requirements of the Affordable Care Act. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 23. 160037 Resolution authorizing the City to accept the Deep View audit of OptumRx the City's prescription benefit manager, and authorizing the City to accept an audit settlement in the amount of $250,000. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 24. 181644 Substitute ordinance relating to domestic partners of city employees. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 25. 190019 Resolution authorizing the Department of Employee Relations to extend the current contract with MetLife for the City’s group life insurance benefit Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE Excused 1- Murphy 26. 190228 Resolution creating authority for the Department of Employee Relations to execute an agreement for the provision of LTD benefits for the City of Milwaukee. Sponsors: Ald. Coggs A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 27. 191854 Communication from the Department of Employee Relations and Froedtert Workforce Health on the City's comprehensive health and wellness program Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 28. 200994 Resolution authorizing the Department of Employee Relations to execute a contract for a stop loss insurance carrier Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 29. 221728 Substitute resolution authorizing receipt of funds from Milwaukee Public Schools for use in the Camp RISE program. Sponsors: Ald. Dimitrijevic A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 10 FINANCE & PERSONNEL Meeting Minutes April 12, 2023 COMMITTEE Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy Meeting adjourned at 11:20 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 11