FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott Spiker, Vice-Chair Ald. Milele A. Coggs, Ald. Michael J. Murphy, and Ald. Mark Chambers, Jr. Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Wednesday, May 3, 2023 9:00 AM Room 301-B, City Hall This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel. Meeting convened at 9:08 a.m. Present 5 - Dimitrijevic, Spiker, Coggs, Murphy, Chambers Jr. Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist Bryan Rynders, Budget Office 1. 221957 Substitute resolution to utilize remaining funds from the 2022 State of Wisconsin ARPA subaward for the 2023 Employ Milwaukee Camp Rise earn and learn program. Sponsors: THE CHAIR Appearing: Andrea Fowler, Budget Office ARPA Director Chytania Brown, Employ Milwaukee A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 2. 221972 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE Appearing: Nicole Waldner, Police Dept. Asst. Chief Patrick Pauly, Water Works Superintendent Andrea Knickerbocker, Dept. of Employee Relations Harper Donahue, IV, Dept. of Employee Relations Director Ashanti Hamilton, Office of Violence Prevention Director Aaron Szopinski, Health Dept. Sarah Osborn, Budget Office Ald. Chambers, Jr., moved to hold this file to a later part of the meeting. (Prevailed 5-0) The file was heard again after item 6, CCFN 221977. Also appearing: Jennifer Meyer-Stearns, Milwaukee Public Library Mason Lavey, Budget Office Ald. Murphy and Chambers, Jr. noted as objecting to the Schedule B - Fund Transfer for the Library relative to 2022 Salaries & Wages and 2022 Special Funds: Good Hope Prop. Payment to 2022 Operating Expenditures in the total amount of $266,680. A motion was made by ALD. MURPHY that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Murphy No 0 Excused 1- Chambers Jr. 3. 221973 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing Director Thomas Wangerin, Dept. of Public Works A motion was made by ALD. SPIKER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 4. 221974 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing Director City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE A motion was made by ALD. MURPHY that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 5. 221976 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 6. 221977 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relating to clerical or administrative corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 7. 221946 Resolution relating to acceptance and funding of an Education & Outreach Services Support Grant. Sponsors: THE CHAIR Appearing: Jennifer Meyer-Stearns, Milwaukee Public Library A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Spiker, Coggs, and Murphy No 0 Excused 2- Dimitrijevic, and Chambers Jr. 8. 221607 Substitute resolution relative to acceptance and funding of the City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE COVID-19 Phylodynamics grant from the University of Wisconsin-Madison. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Spiker, Coggs, and Murphy No 0 Excused 2- Dimitrijevic, and Chambers Jr. 9. 221522 Substitute Resolution Rescinding Reserved Commitments and Appropriating Remaining Funds from the 2022 Common Council Contingent Fund for the Purpose of Closing the 2022 Financial Books Due to Unanticipated Shortfalls in Current Year Operating Expenses Sponsors: THE CHAIR Mr. Rynders commented on the details of the file. A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 3- Spiker, Coggs, and Murphy No 0 Excused 2- Dimitrijevic, and Chambers Jr. 10. 221523 Substitute resolution authorizing carryover of certain fund balances from 2022 to 2023 in accordance with Section 65.07(1)(p), Wisconsin Statutes. Sponsors: THE CHAIR Mr. Rynders and Kovac commented on the details of the file. Appearing: Shaketa Winters, Budget Office James Owczarski, City Clerk Ald. Russell Stamper, II, 15th Ald. Dist. Sarah Osborn, Budget Office A motion was made by ALD. CHAMBERS JR. that this Resolution be REFERRED WITHOUT RECOMMENDATION AND ASSIGNED TO to the COMMON COUNCIL . This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 11. 221792 Substitute resolution authorizing the Department of Employee Relations to extend the contract for administration of the City's Flexible Spending and Health Reimbursement Arrangement City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE Sponsors: THE CHAIR Appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 12. 221793 Substitute resolution authorizing the Department of Employee Relations to extend the contract for voluntary benefits for City employees Sponsors: THE CHAIR Appearing: Renee Joos, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Murphy No 0 Excused 1- Chambers Jr. 13. 230014 Communication regarding transportation and parking benefits for city employees. Sponsors: Ald. Perez Appearing: Renee Joos, Dept. of Employee Relations Pres. Jose Perez, Common Council President Jerrel Kruschke, Dept. of Public Works Commissioner Pres. Perez listed as primary sponsor and author. Ms. Joos gave a presentation. A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 14. 221718 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 15. 221978 A substitute ordinance to further amend the 2023 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 16. 221979 A substitute ordinance to further amend the 2023 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy 17. 221698 Communication from the Executive Steering Committee relating to the standing up of the new Dept. of Emergency Communications and the implementation of the new unified CAD (Computer-Aided Dispatch) system. Sponsors: Ald. Spiker, Ald. Zamarripa and Ald. Murphy A motion was made by ALD. SPIKER that this Communication be REFERRED TO to the PUBLIC SAFETY AND HEALTH COMMITTEE . This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Coggs, and Chambers Jr. No 0 Excused 1- Murphy The following files may be placed on file as no longer necessary: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE 18. 131025 An ordinance relating to employee participation in governmental, professional, technical and community organizations. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 19. 160769 Resolution appropriating $500,000 from the 2016 Common Council Contingent Fund to the Razing and Vacant Building Protection Special Purpose Account. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 20. 160767 Resolution authorizing $500,000 of 2016 contingent borrowing and expenditure authority for demolition and deconstruction projects. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 21. 050054 Communication from the Comptroller's Office transmitting a report entitled, “City of Milwaukee Information Technology Security Risk Assessment”. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication-Report be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 22. 111566 Resolution authorizing the issuance of Note Anticipation Multi-Modal Notes, and related agreements. Sponsors: THE CHAIR City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 23. 120008 Resolution authorizing the sale and issuance of general obligation debt for Water purposes. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 24. 120848 Communication from the Comptroller's office relating to a report entitled, Single Audit Act Supplemental Financial Report of the City of Milwaukee for the year ended December 31, 2011. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication-Report be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 25. 150130 An ordinance relating to requirements and procedures for the issuance of bonds by the city. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 26. 151255 Resolution authorizing the sale and issuance of up to $100,000,000 Sewerage System Second Lien Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE 27. 161130 Resolution authorizing the sale and issuance of up to $100,000,000, Sewerage System Second Lien Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 28. 161131 Resolution authorizing the sale and issuance of up to $30,000,000, Water System Second Lien Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 29. 191406 Resolution authorizing the sale and issuance of up to $100,000,000, Sewerage System Second Lien Revenue Bonds. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 30. 210299 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee, Wisconsin, debt. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 31. 210370 Communication from the Office of the Comptroller relating to a NIST 800-53 Information Security Assessment. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes May 3, 2023 COMMITTEE Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 Meeting adjourned at 11:28 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10