FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott Spiker, Vice-Chair Ald. Milele A. Coggs, Ald. Michael J. Murphy, and Ald. Mark Chambers, Jr. Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Wednesday, December 6, 2023 9:00 AM Room 301-B, City Hall This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel Meeting convened at 9:07 a.m. Present 5 - Dimitrijevic, Spiker, Coggs, Murphy, Chambers Jr. Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Alex Highley, LRB 1. 231098 Communication from the City Attorney’s Office relating to the city’s property insurance portfolio. Sponsors: THE CHAIR Ald. Coggs moved that the committee convene into closed session, pursuant to s. 19.85(1)(e) and (g), Wis. Stats., for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and conferring with the City Attorney who will render oral or written advice with respect to litigation in which the City is or is likely to become involved. Ayes - Dimitrijevic, Spiker, Coggs, Murphy, Chambers, Jr. The meeting convened into closed session at 9:10 a.m. Present - Dimitrijevic, Spiker, Coggs, Murphy, Chambers, Jr. Also present: Aycha Sawa, City Comptroller City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE Nik Kovac, Budget Director Alex Highley, LRB Appearing: Atty. Kathryn Block, City Attorney's Office Ald. Murphy moved that the committee reconvene into open session. There was no objection. The meeting reconvened into open session at 9:44 a.m. A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 2. 231176 Substitute resolution directing the Department of Administration to promote the One Milwaukee Citizen-Led Transformational Fund Special Purpose Account to the philanthropic community for possible contributions. Sponsors: Ald. Coggs Ald. Coggs was in support. A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 3. 231182 Resolution relating to unused or unencumbered American Rescue Plan Act funds. Sponsors: Ald. Coggs and Ald. Chambers Jr. Ald. Coggs was in support. A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 4. 231174 Substitute resolution directing the Budget and Management Division to report to the Common Council regarding how positions and programs that are American Rescue Plan Act-funded in 2024 will be funded in 2025 and in future years. Sponsors: Ald. Coggs City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE Ald. Coggs was in support. A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 5. 231042 Substitute resolution amending Common Council File Number 230110 relating to the administration of the Alert Neighbor Program. Sponsors: Ald. Stamper, Ald. Coggs, Ald. Perez, Ald. Dimitrijevic and Ald. Chambers Jr. Appearing: Ald. Russell Stamper, 15th Ald. Dist. Patricia Ruiz-Cantu, Dept. of Administration Ald. Stamper was in support. A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 6. 231173 An ordinance relating to fees for the assessor’s office. Sponsors: Ald. Spiker, Ald. Coggs and Ald. Chambers Jr. Appearing: Commissioner Nicole Larsen, Assessor's Office Deputy Commissioner Bill Bowers, Assessor's Office Ald. Spiker was in support. Ald. Coggs and Chambers, Jr. added as cosponsors. A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 7. 231153 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR Vacancy agenda items were read. Appearing: Lindsey O'Connor, Health Dept. City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE A motion was made by ALD. SPIKER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 8. 231155 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing Director A motion was made by ALD. SPIKER that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 9. 231156 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 10. 231157 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 11. 231158 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relating to clerical or administrative City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 12. 230224 A substitute ordinance relating to employee wages, benefits, and regulations Sponsors: THE CHAIR Appearing: Nicole Fleck, Dept. of Employee Relations A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 13. 231106 Communication from the Board of Ethics relating to amending the positions ordinance. Sponsors: THE CHAIR Appearing: Atty. Peter Block, City Attorney's Office Bradley Kalscheur, Ethics Board A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 14. 231104 Communication from the Department of Administration - Budget and Management Division relating to amending the 2024 Positions Ordinance as a result of the Common Council adopted budget and amendments. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 15. 230766 Substitute resolution appropriating $50,000,001 from the 2024 Special Purpose Account Reimbursable Services Advance Fund. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 16. 230767 Substitute resolution authorizing city departments to expend monies appropriated in the 2024 city budget for Special Purpose Accounts, Debt Service Fund, Provisions for Employees’ Retirement Fund, Delinquent Tax Fund, Common Council Contingent Fund, Grant and Aid Fund, and Special Capital Projects or Purposes. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 17. 230965 Substitute resolution authorizing attendance at conventions in 2024 by employees of city departments and board and commission members and further authorizing expenditure of departmental budgeted funds for that purpose. Sponsors: THE CHAIR Appearing: Mason Lavey, Budget Office Ald. Chambers, Jr. moved to amend the file to accept amended Exhibits A and B to the file. (Prevailed 5-0) A motion was made by ALD. CHAMBERS JR. that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 18. 231125 Substitute resolution authorizing the sale and issuance of General Obligation Promissory Notes for up to $5 million of contingent borrowing for excess 2023 expenditures. Sponsors: THE CHAIR Appearing: Joshua Benson, Comptroller's Office Ald. Murphy moved to amend the file to add a Further Resolve Clause to require the Comptroller's Office to report back to the Finance and Personnel Committee on the usage of the contingent borrowing. A motion was made by ALD. MURPHY that this Resolution be AMENDED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 19. 231060 Communication from the Department of Administration - Budget and Management Division amending the 2024 Positions Ordinance in the Health Department and Department of Administration. Sponsors: THE CHAIR Appearing: Aaron Szopinski, Health Dept. A motion was made by ALD. DIMITRIJEVIC that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 20. 231064 Resolution relative to acceptance and funding of the 2024 Immunization Action Plan grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 21. 231068 Resolution relative to acceptance and funding of the Wisconsin Lead In Water Testing & Remediation grant from the Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 22. 231070 Resolution relative to the acceptance and funding of the 2024 Family Planning Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 23. 231071 Resolution relative to the acceptance and funding of the 2024 Maternal and Child Health Grant from the Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 24. 231074 Resolution relative to acceptance and funding of the 2024 Forward Health Outreach grant from the WI Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 City of Milwaukee Page 8 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE 25. 231099 Resolution relative to the acceptance and funding of the 2024 Lead Detection Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 26. 231101 Resolution relative to acceptance and funding of the 2024 HIV Partner Services Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 27. 231102 Resolution relative to the acceptance and funding of the 2024 STD Infertility Prevention Grant from the State of Wisconsin Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 28. 231159 A substitute ordinance to further amend the 2024 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 29. 231160 A substitute ordinance to further amend the 2024 offices and positions in the City Service. Sponsors: THE CHAIR City of Milwaukee Page 9 FINANCE & PERSONNEL Meeting Minutes December 6, 2023 COMMITTEE A motion was made by ALD. CHAMBERS JR. that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 30. 231035 Communication from the City Comptroller relating to the Audit of Treasurer Cash Controls. Sponsors: THE CHAIR Appearing: Adriana Molina, Comptroller's Office Keri Kampa, Comptroller's Office Jim Klajbor, Deputy City Treasurer Ms. Kampa gave an audit presentation. A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 Meeting adjourned at 11:01 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 10